Contract Support Associate

CBRE; Abernathy (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

CBRE Contract Support Associate role located in Texas involves delivering exceptional customer service and comprehensive administrative support to a major account. Responsibilities include contract understanding, vendor onboarding, invoicing, and financial reporting, with a focus on accuracy and efficiency.

The position emphasizes collaboration with site teams and head office, adherence to safety standards, and continuous process improvements to meet business objectives.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Strong understanding of processes, procedures, systems within own job function.
• Ability to evaluate and communicate complex content concisely.
• Proficient in Microsoft Word, Excel, Outlook.
• Excellent organizational skills and math proficiency.

Responsibilities

• Respond to client inquiries and ensure timely and quality service delivery.
• Understand the scope of the contract and ensure all work aligns accordingly.
• Be a financial and operational systems champion; identify cost-saving opportunities.
• Coordinate and onboard vendors and manage sub-contractor paperwork.
• Review invoices, cost center coding, and billing; coordinate quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracts.
• Respond to inquiries on financial reports for AR, AP, and open POs.
• Deliver monthly reporting support on Contract and BU reviews.
• Support Health & Safety compliance and maintain QHSE documentation.
• Gather and analyze data to solve problems and propose improvements.
• Impact own team and related teams; suggest process improvements.

Skills

Communication

Analytical thinking

Organizational skills

Attention to detail

Math proficiency

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

About The Role

As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

What You’ll Do

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.


• Understand the scope of the contract and make sure that all work is carried out accordingly.


• Be a financial and operational systems champion. Suggest efforts to put in place cost‑saving opportunities to maximize customer and financial savings targets.


• Coordinate and onboard vendors for reactive and planned works and manage sub‑contractor paperwork.


• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.


• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.


• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.


• Deliver monthly reporting support on Contract and Business Unit Reviews.


• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.


• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.


• Impact own team and other teams whose work activities are closely related.


• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need

• High School Diploma or GED with 3-4 years of job‑related experience.


• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.


• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.


• In‑depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Organizational skills with an advanced inquisitive mindset.


• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Disclaimer

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps business and people thrive. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, background and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting) and Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).