Contract Specialist III

Texas Health and Human Services; Austin (TX); On-site; USD 48,000 - 76,000; Full time

Benefits offered by this job

Telework possible

Job summary

Texas Health and Human Services Commission (HHSC) is seeking a Contract Specialist III in Austin to manage full contract lifecycle tasks, including procurement, renewals, amendments, and closeouts. The role involves coordinating inquiries, monitoring deliverables, and ensuring compliance across contracts, grants, MOUs, and related documents.

The position emphasizes quality assurance, stakeholder collaboration, and accurate reporting, with telework eligibility and a day shift.

Qualifications

• Minimum one year of contract management or related experience.
• Knowledge of contract lifecycle from procurement to closeout.

Responsibilities

• Manage contract lifecycle tasks from procurement to closeout.
• Coordinate contract inquiries and responses with stakeholders.
• Monitor deliverables and invoices; ensure timely reporting.
• Maintain contract documentation and compliance records.
• Oversee correspondence and mailbox/invoice management (CA).
• Support quality assurance and risk assessments for contracts.

Skills

MS Office

Word

Excel

PowerPoint

Outlook

Visio

Microsoft Project

CAPPS Financials

HHSAS Financials

SCOR

GoToWebinar

GoToMeeting

Zoom

Education

Certified Texas Contract Manager (CTCM) preferred

CTCM certification required within 12 months

Tools

Microsoft Office Suite

SCOR

Job description

Date & Location

Aug 27, 2026

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Job Details

Functional Title: Contract Specialist III

Job Title: Contract Specialist III

Agency: Health & Human Services Comm

Department: AES OOA CA Contract Management

Posting Number: 20403

Closing Date: 09/10/2026

Posting Audience: Internal and External

Occupational Category: Business and Financial Operations

Salary Range: $4,263.16 - $6,779.25

Pay Frequency: Monthly

Salary Group: TEXAS-B-20

Shift: Day

Additional Shift: Days (First)

Telework: Eligible for Telework

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Location

Job Location City: AUSTIN

Job Location Address: 701 W 51ST ST

Other Locations: Austin

MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK

Brief Job Description

The Texas Health and Human Services Commission (HHSC) Family Resources and Eligibility Serivices (FRES) department is looking for individuals who want to join an exciting and dynamic team working in a high-performing and innovative environment. AES provides an integrated and streamlined approach to connect individuals to services and supports to reduce institutionalization, allow individuals to remain in their communities, and promote economic and personal self-sufficiency. AES is built on its core values of respect, ownership, collaboration, and integrity. AES strives to achieve its goals of delivering best in class customer service to clients and stakeholders; strengthening program oversight, integrity, and accuracy; seeking innovative ways to streamline and improve service delivery; crating and promoting a culture of excellence; and promoting departmental efficiencies and responsible stewardship of agency resources. Our staff are well organized; able to multi-task; possess the ability to continuously learn and improve; able to thrive in a challenging, fast-paced, and evolving environment; and have good communication skills, a positive attitude, strong work-ethic, and a desire to help others.

The Contract Specialist III position, under the supervision of the Office of Administration (OA) Community Access (CA) Contract Administration Manager, performs and/or supports contract management tasks related to all phases of the contract lifecycle from procurement through contract closeout. The Contract Specialist performs tasks related to contract management and oversight of assigned contracts, grant agreements, Interagency Cooperation Contracts, Memorandums of Understanding (MOU), and Letters of Instruction. This position is responsible for managing the contract formal communication and invoice mailboxes, coordinating contract inquiries and requests to ensure timely responses to grantees. Other responsibilities include monitoring and tracking contract deliverables and invoices; coordinating and facilitating meetings with internal and external stakeholders; conducting contract management quality assurance activities, completing contract risk assessments; developing and editing contact documents and policies and procedures; reviewing budgets, expenditures; and processing invoices.

Essential Job Functions (EJFs)

• EFJ 1. Contract Management - Performs contract management and oversight tasks for assigned contracts for the contract lifecycle from procurement to closeout on assigned contract. Completes and maintains required documentation associated with the required contract management tasks to ensure compliance. Initiates or facilitates contract actions including, but not limited to requisitions, contract renewals, amendments, extensions, and terminations within established protocols. Provides advanced technical assistance related to contract requirements, state and federal rules, and regulations. (20%)
• EFJ 2. Contract Oversight – Responsible for the oversight of contract requirements, deliverables, and key performance requirements to ensure quality services and contract compliance. Maintains documentation to reflect the management and oversight of assigned contracts. Identifies compliance and performance issues and makes recommendations for any required contract actions. Initiates and conducts oversight and follow up activities associated with corrective actions or enhanced monitoring imposed to remedy non-compliance issues. (20%)
• EFJ 3. Correspondence and System Management – Oversees the CA formal correspondence process. Manages the CA contract mailbox and invoice mailboxes. Tracks and assigns all grantee inquiries and requests and coordinates with the assigned contract manager, internal and external stakeholders to ensure timely responses. Tracks grantee deliverables and required reports to ensure timely submission, response, and upload into the required system of contract records. Coordinates with the contract management team to upload contract correspondence, documents, and deliverables in HHS System of Contract Operation and Reporting SCOR. (35%)
• EFJ 4. Quality Assurance and Systems Maintenance - Performs CA contract quality assurance that includes reviewing contract data for completeness, appropriateness, discrepancies, and accuracy. Conducts reviews of the HHS System of Contract Operation and Reporting (SCOR) to ensure compliance of contract records and develops a comprehensive summary report regarding the findings. Uses multiple spreadsheets, databases, and electronic systems to review, collect, maintain, and prepare information for compliance and quality reporting purposes. (10%)
• EFJ 5. Collaboration and Consultation - Establishes and maintains effective communication and working relationships with other HHS staff, internal and external stakeholders. Fosters relationships to provide contract consultation and technical assistance. Consults with internal staff and HHSC stakeholders to resolve problems, identify technical assistance and training opportunities to resolve and contract issues or concerns. Communicates with supervisor, management, and leadership in a timely manner regarding problematic situations and applies proper judgment to ensure appropriate action is taken to ensure successful resolution. (10%)
• EFJ 6. Other Duties – Participates in workgroups, meetings, special projects, and tasks as assigned. Performs other duties as assigned which include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)

Knowledge, Skills And Abilities (KSAs)

Knowledge of: Basic contract management principles and practices, performance management, contract risks, contract and fiscal monitoring, quality assurance, process improvement, project management, and reporting. Skill in: Computer skills and software knowledge including, but not limited to, Microsoft Office Outlook, Word. Excel, Access, PowerPoint, Visio, Microsoft Project, CAPPS Financials, HHSAS Financials, other accounting software, SCOR, Microsoft Teams, GoToWebinar, GoToMeeting, Zoom, or other meeting platforms. Monitoring contractor performance and requirements for compliance with federal and state policies, rules and regulations related to fiscal requirements. Ability to: Effectively communicate complex information, both verbally and in writing, and produce well written reports. Review and assess contract documents, requirements, and deliverables and recommend necessary actions. Organize and prioritize tasks, schedules, projects, or reports. Interpret policies, procedures, and state and federal rules and regulations. Communicate and collaborate with internal and external stakeholders.

Registrations, Licensure Requirements or Certifications

Certified Texas Contract Manager (CTCM) preferred. Certification as a Certified Texas Contract Manager is required within 12 months of employment.

Initial Screening Criteria

A minimum of one (1) year experience in contract management, contract administration, grants management, contract monitoring, project management, program management, program oversight, correspondence management, customer service, or cross-functional coordination.

Additional Information

The work schedule for this position is 8:00 am - 5:00 pm, Monday - Friday.

Telework may be considered for this position in accordance with HHSC policy and at the discretion of AES Leadership to meet business needs.

Applicants may not have a history of substantiated fraudulent activity against HHSC or any programs it administers. Applicants who have a non-fraud over payment with an outstanding balance must agree to repay the over payment balance as a condition of employment.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

Nearest Major Market

Austin