Contract Specialist (HQ)

Haixusa; United States; Remote; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Proposal and Sales Support Specialist to manage contracts and ensure compliance. This exciting role involves overseeing contract events, preparing bids, and providing essential support across functional areas. The ideal candidate will have a knack for organization, excellent communication skills, and a detail-oriented approach. Join a mission-driven company that values growth and innovation, and contribute to a team dedicated to delivering top-quality footwear for safety professionals. If you're ready to make an impact in a supportive environment, this opportunity is for you.

Benefits

Competitive Salary

Growth-Oriented Environment

Mission-Driven Company Culture

Qualifications

• 1-3 years of experience in contract management.
• Highly organized and capable of working under deadlines.

Responsibilities

• Manage a portfolio of contracts, including renewals and price increases.
• Respond promptly to contractual queries from stakeholders.

Skills

Contract Management

Project Management

Communication Skills

Attention to Detail

Customer Service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Who We Are: Tradition and Innovation

HAIX is a family-owned footwear manufacturer trusted by thousands of firefighters, EMTs and paramedics, law enforcement officers, foresters and arborists, safety workers, and more. We hand-craft over 1 million pairs of shoes annually and are proud to sell them to dealers, distributors, and directly to individuals around the globe.

Our US office was established in 2003 and serves the United States and Canada.

Our mission has always been to make the best specialized footwear on the market. We offer the industry's most innovative and thoughtfully designed products. Our goal is to create protective, comfortable footwear at a good price-to-performance ratio—boots that stand up to years of use under the most rigorous conditions. The safety of our customers is our top priority.

THE ROLE:

The Proposal and Sales Support Specialist will be primarily responsible for managing a portfolio of company contracts, including contract events, price increases, renewals, contract close-outs, bid review, preparation, submittal, database management, and reporting. The Specialist will also provide contract compliance support by maintaining files, responding to contractual questions and requests, and accurately capturing contract data and milestones.

KEY RESPONSIBILITIES:

• Manage a portfolio of contracts, including contract events, quarterly reporting, renewals, price increases, and close-outs. Handle bid reviews, preparation, submittal, database management, and reporting.
• Monitor incoming bids from municipal and state procurement platforms and other bidding sites; review bids and inform relevant parties with pertinent details.
• Handle municipal and state registrations, bid network registrations, and maintain these registrations, ensuring correct commodity codes and login information.
• Perform administrative tasks related to contracts across functional areas.
• Track upcoming contractual actions and deadlines.
• Maintain contractual records such as bids, submissions, price lists, contracts, and amendments.
• Ensure all contract statuses and actions are properly recorded in the system.
• Respond promptly and accurately to contractual queries from internal and external stakeholders.
• Provide reports on contract renewals, price changes, expirations, and other relevant metrics to the Team Leader.
• Draft documentation for contract modifications, including renewals, price adjustments, and closeouts.
• Review and summarize contracts, highlighting key provisions and language.
• Notify relevant teams of upcoming contractual actions and support communication of contract details.
• Assist with bids, RFPs, RFQs, and other solicitations, including summarizing opportunities and ensuring pricing objectives are met.

REQUIRED SKILLS AND EXPERIENCE:

• 1-3 years of experience in contract management.
• Highly organized, reliable, motivated, and capable of working under deadlines.
• Project management skills, including organizing cross-functional efforts.
• Excellent oral and written communication skills.
• Strong interpersonal skills with a customer service approach.
• Attention to detail.
• Proficiency in Word, Excel, Outlook, and internet research.

PERKS:

HAIX offers a competitive salary and benefits, a growth-oriented environment, and a mission-driven company culture.

This is a full-time, non-management position.

Visit Careers at HAIX North America, Inc. for more information.