Contract Specialist (Entry level)

Olympus Corporation; Center Valley (Lehigh County); Hybride; USD 70 000 - 100 000; Plein temps

Avantages offerts par ce poste

Competitive salaries

401(k) with company match

Medical, dental, vision

Paid holidays

Paid parental leave

Résumé du poste

Olympus Corporation in Center Valley, PA is seeking a Contract Specialist to prepare and coordinate responses to RFPs, RFIs, RFQs and bid invitations, ensuring alignment with legal and business terms. The role involves drafting agreements and amendments with input from Legal, Sales, Finance, and Marketing, and coordinating with multiple internal teams.

The position requires a Bachelor’s degree and 3–5 years in contract administration, with strong attention to detail, excellent communication, and

Qualifications

• Bachelor’s degree and 3–5 years in contract administration or related field.
• Detail oriented with strong organizational and analytical skills.
• Proficient in MS Word and Excel; excellent written and verbal communication.

Responsabilités

• Prepare and coordinate responses to RFPs, RFIs, RFQs and bids.
• Draft and revise contracts, terms and conditions, and amendments with cross-functional input.
• Coordinate with Legal, Sales, Finance, and Marketing to meet customer requirements.
• Maintain activity tracking logs and KPI reporting.

Connaissances

Detail oriented

Organizational skills

Analytical skills

MS Word

MS Excel

Written and verbal communication

Independent work

Team player

Formation

Bachelor’s degree

Outils

SAP

Description du poste

Working Location: Pennsylvania, Center Valley; Pennsylvania, Allentown

Workplace Flexibility: Hybrid

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Learn more about Life at Olympus: https://www.olympusamerica.com/careers

Job Description

Contract Specialist shall prepare and coordinate initial responses (and any additional revisions) to all incoming requests including major proposals solicited from GPOs IDNs Systems and individual facilities and any required amendments following Agreement execution. Contract Specialist shall take lead role and responsibility for the completion of all incoming Requests for Quotations Requests for Information Requests for Proposal and Invitations to Bid from individual facilities or groups and coordinate as necessary with appropriate departments (e.g. Legal Sales Finance Product Marketing) for input on relevant subject matter. Responsible for the review and revision of any customer issued legal/purchase addendums terms and conditions documents or any modifications to Olympus standard terms and conditions. Contract Specialist shall assist Customer Service in acquiring applicable approvals for customer requested changes to Olympus Quotes.

Job Duties

• Develop a working knowledge of Olympus product lines and a thorough understanding of our corporate contract portfolios sales and discount policies and other corporate policies and procedures including compliance policies with government and commercial contracts.
• Responsible for preparing proposals coordinating with other departments as necessary taking into consideration customer and business requirements.
• Obtain timely and comprehensive responses to all solicitation component requests from Olympus product groups including initial consideration of all standard and high-level legal and business terms and conditions (Ts & Cs).
• Communicate with corporate sales and product marketing managers as well as other corporate departments as necessary to pull separate and distinct pieces together. Responsible for drafting IDN agreements and amendments.
• Coordinate with corporate sales MSG Finance and legal department to ensure that all business financial and legal requirements are satisfied.
• Negotiate and revise documents as necessary to provide finished products which meet the needs of both Olympus and customers.
• Process documents for execution and implementation.
• Maintain activity tracking logs to ensure that KPIs are being accurately reported.
• Coordinate with counterparts in Contract Operations to insure seamless transition and implementation of all GPO IDN System and individual facility agreements upon execution.
• Coordinate dissemination of public bid/quote/proposal reporting and opportunities by managing dedicated e-mail addresses for state and local government and non-government bids checking websites for bid notices and managing accounts for bids for various websites including state and county agencies and GPOs.
• Prepare or coordinate the preparation of various forms and certifications requested by customers for the purpose of complying with government regulations and customer requirements.
• Perform all other related duties as assigned.

Job Qualifications

Required:

• Bachelor’s degree plus Minimum of 3 years related experience or Minimum of 5 years experience in contract administration and proposal development.
• Must be detail oriented and have strong organizational and analytical skills.
• MS Word and Excel experience.
• Excellent written and verbal communication skills are essential.
• Must be able to work independently, multitask, and prioritize workload in order to meet demanding deadlines, including flexible work hours.
• Must be a team player, have strong interpersonal skills, and the ability to collaborate with others.

Preferred:

• Experience with medical/scientific commercial contracts.
• SAP experience.
• Knowledge of healthcare industry.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

• Competitive salaries, annual bonus and 401(k)* with company match
• Comprehensive medical, dental, vision coverage effective on start date
• 24/7 Employee Assistance Program
• Free live and on-demand Wellbeing Programs
• Generous Paid Vacation and Sick Time
• Paid Parental Leave and Adoption Assistance*
• 12 Paid Holidays
• On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

• Work-life integrated culture that supports an employee centric mindset
• Offers onsite, hybrid and field work environments
• Paid volunteering and charitable donation/match programs
• Employee Resource Groups
• Dedicated Training Resources and Learning & Development Programs
• Paid Educational Assistance
• US Only
• Center Valley, PA and Westborough, MA

Are you ready to be a part of our team? Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com .

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact [e-mail]. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Customer Service