Contract Specialist

Rayonier Operating Company LLC; Town of Florida (NY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

Hybrid work from home options

Employee development program

Tuition reimbursement

Job summary

Rayonier is seeking a Contract Specialist to support end-to-end contract lifecycle across purchasing, timber, non-timber revenue, and operational agreements. You will coordinate documentation, approvals, and system updates with internal partners, vendors, and customers.

The role emphasizes accuracy, compliance and timely execution, with a focus on collaboration across Legal, Finance and Operations. Hybrid work options and a comprehensive benefits package are offered.

Qualifications

• Education: High school diploma or equivalent.
• Experience: At least two years in accounting, contracts administration, procurement or business-office environment.
• Knowledge/skills: Basic accounting and business principles; accurate data entry and procedures.
• Strong organization/time-management and ability to meet deadlines.
• Clear written and verbal communication with internal/external partners.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Prepare and route contracts, purchase orders, and amendments with approved templates.
• Coordinate with requestors, vendors, customers, and other stakeholders to resolve questions and obtain approvals.
• Administer timber sales contracts and related revenue agreements.
• Support purchasing, master agreements, POs, and spend categories.
• Verify insurance certificates and ensure compliance documentation.
• Maintain accurate contract records and complete closeout activities.
• Create and manage data in procurement/contract-management systems.
• Set up new vendors and customers with master data; maintain updates.
• Provide professional service and identify process improvements.

Skills

Contract administration

Attention to detail

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Tools

ERP systems

Contract lifecycle management

Procurement software

Microsoft Office

Job description

Company Overview

Company Overview: Come grow with us! We are One Rayonier, a team that works together to create value by prioritizing safety, challenging the status quo, giving back to our communities, and driving innovation through continuous learning. With nearly 100 years of experience, we’re still discovering new ways to make lives better with our trees, our land, and — our most important resource — our people. At Rayonier, we strive to create an employee experience where you feel valued and proud to be part of our team. We foster a respectful, inclusive and collaborative environment that celebrates your unique talents and perspectives. Experience the Rayonier difference: We’re big enough to offer exciting career paths, but small enough for you to know your colleagues by name. Come join a team that empowers you to make a difference! Rayonier is seeking a Contract Specialist to support the end-to-end contract lifecycle across purchasing, timber, non-timber revenue, and operational to keep agreements accurate, complete and moving forward. You will work closely with internal business partners, vendors, and customers to coordinate documentation, approvals, and system updates that support our operations.

How You Will Contribute

• Contract preparation and routing: Review incoming requests for completeness and accuracy; select the appropriate approved template; enter scope, rates, dates, terms, coding, and other required details; and route contracts, purchase orders, sales agreements, and amendments through the appropriate approval and signature workflow.
• Contract execution and administration: Coordinate with requestors, vendors, customers, Legal, Finance, Accounting, Operations, and other stakeholders to resolve questions, manage redlines, obtain approvals and signatures, distribute executed documents, and maintain complete records.
• Timber Contracts: Administer timber sales and delivered-wood contracts, including stumpage, lump-sum, agreed-volume, master, purchase order, cut-and-haul, assignment/assumption, rate-card, fuel-adjustment, amendment, and harvest-completion activities, as assigned.
• Purchasing and spend contracts: Support goods and services, master agreements, purchase orders, one-to-one agreements, amendments, and operational spend categories such as site preparation, planting, pre-commercial thinning, road maintenance, surveying, aerial work, cruising, boundary-line work, marketing, and construction.
• Compliance and risk controls: Confirm certificates of insurance and other required documentation are current and meet contract requirements. Validate internal policy, delegation-of-authority, safety, vendor-selection, and other compliance requirements before execution.
• Quality assurance and closeout: Perform peer audits, reconcile contract information across documents and systems, correct discrepancies, monitor deadlines and expirations, and complete contract closeout, harvest-completion, refund, and other follow-through activities.
• System and data management: Create and maintain accurate contract, purchase order, customer, vendor, rate, and settlement records in applicable procurement, accounts payable, contract-management, and timber revenue systems. Complete timely activations, updates, extensions, closures, and status communications.
• Vendor and customer setup: Process new vendor and customer requests, reimbursements, company-card and legal setups, and related master-data updates. Verify submitted information and supporting documentation and provide clear follow-up when items are missing.
• Service and continuous improvement: Provide accurate, timely, and professional service; communicate priorities and risks early; maintain procedures and templates; identify recurring issues; and contribute to process, training, and control improvements.

What You Bring to the Team

Required Qualifications

• Education Level Required: High school diploma or equivalent.
• Experience Required: At least two (2) years of experience in accounting, contracts administration, procurement, customer service, or a business-office environment using current technology.
• Knowledge/Skills Required Working knowledge of basic accounting and business principles.
• Demonstrated accuracy in reviewing documents, entering data, and following defined procedures and controls.
• Strong organizational and time-management skills, including the ability to prioritize multiple requests and consistently meet deadlines.
• Clear written and verbal communication skills and the ability to work effectively with external customers, vendors, and internal business partners.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Preferred Qualifications

• Experience supporting contracts, purchasing, vendor/customer master data, accounts payable, or revenue-settlement processes.
• Experience with ERP, procurement, contract-lifecycle-management, workflow/ticketing, or timber revenue systems.
• Experience reviewing certificates of insurance, contract requirements, approvals, or compliance documentation.
• Associate degree or additional coursework in business, accounting, finance, supply chain, paralegal studies, or a related field.
• If you bring accounting knowledge, high data accuracy, strong time management, clear communication, and responsive customer service, we want to hear from you!

Working Conditions and Physical Requirements

Primarily office environment with prolonged periods of sitting. Some mental/visual/physical fatigue from computer terminal use.

What We Offer

• We offer a comprehensive benefits package including medical, dental, vision, life, accident, disability, identity theft protection, and paid parental and caregiver leave.
• We also offer a health savings account, a dependent care spending account, and an employee assistance plan.
• We provide wellness reimbursements, employee discount programs, annual health screenings, wellness incentives, wellness seminars, and financial counseling and planning tools.
• Our 401(k) retirement savings plan includes company matching contributions (60% match on the first 6% of eligible earnings) as well as a 3% enhanced retirement contribution that does not require an employee contribution.
• We recognize the importance of work-life integration and offer flexible work schedules and hybrid work from home options (for most positions), along with a minimum of three weeks paid vacation, five paid personal days, 11 paid holidays and paid sick leave each year.
• We provide a comprehensive employee development program which provides career planning tools and resources, mentoring program, leadership development, training programs and an 80% tuition reimbursement.

We Value Our People

We’re invested in your future and recognizing your success. Career development is a company-wide priority. We provide career planning tools and resources, paid training and development opportunities and offer 80% tuition reimbursement. We celebrate employees’ accomplishments with a robust rewards and recognition program.

Relax, we’ve got you covered

• We offer a comprehensive benefits package including medical, prescription drug, dental, vision, life, accident and disability insurance.
• We also offer a health savings account, a dependent care spending account and an employee assistance plan.
• Our 401(k) retirement savings plan includes company matching contributions as well as enhanced retirement contributions.

Work-Life Integration

• We recognize the challenges and importance of work-life integration and offer flexible work schedules and hybrid work from home options (for most positions).
• Our employees also enjoy a minimum of three weeks paid vacation, five paid personal days, eight paid holidays and three personal choice holidays, and paid sick leave each year.
• Paid caregiver and bonding leave are also offered.

StayStrong

• Rayonier is committed to creating a culture of wellness.
• StayStrong, our health and wellness program, plays a key role in helping us reach our goal of attaining better health and financial wellness.
• Consistent with this goal, some of the things we offer include wellness reimbursements, annual health screenings, wellness incentives, mental health/physical wellbeing and financial seminars, and financial counseling and planning tools.