Contract Specialist

Hireez; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Hireez is seeking a Contract Specialist to maintain documents and ensure compliance by researching statutes, decisions, and codes; also maintains contracts in contract retention software.

The role requires a Bachelor's degree or equivalent, experience with contracts, and proficiency in Word and Excel; strong reading/writing English and ability to travel as needed.

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• Extensive knowledge of standardized contracts; three years related experience preferred.
• Advanced knowledge of Microsoft Word and Excel; familiarity with contract management software.

Responsibilities

• Interact with the public and other employees in a positive manner and promote a cooperative working environment.
• Manage all aspects of contract maintenance and contract administration for various providers while ensuring credentials are up to date.
• Prepare legal documents such as contracts, briefs or appeals for approval and use by senior management or General Counsel.
• Prepare affidavits of documents and maintain document files.
• Investigate facts, laws and regulations impacting healthcare to determine causes of action or policy revisions.
• Primary point of contact for contracted staff.
• Synthesize complex information; research data.
• Maintain contracts in contract management software.

Skills

Microsoft Word

Excel

Reading written English

Contract knowledge

Education

Bachelor's Degree or equivalent

Tools

Contract retention software

Job description

Summary & Objective

The Contract Specialist works with current contract specialist to maintain all documents relative to contracted staff and insures ongoing compliance by proactively researching and analyzing law sources such as statutes, recorded judicial decisions, legal articles, trade specific publications, and legal codes. The specialist also maintains all contracts in a contract retention software.

Knowledge & Experience Requirements

• Bachelor's Degree from university preferred or equivalent work experience
• Extensive knowledge and work history with commonly-used concepts, practices, and procedures within standardized contracts.
• Three years related experience as legal assistant is preferred.
• Computer literacy required with advanced knowledge of Microsoft Word and Excel.
• Must have knowledge of computer office/clinical software
• Must be able to read, write and understand the English language
• Must be able to provide own transportation to various locations in service areas, as required by duties

Essential Functions

• Interact with the public and other employees in a positive manner and promote a cooperative working environment.
• Works with the Senior Director of Finance/Contract Specialist to manage all aspects of contract maintenance and contract administration for nursing homes, hospitals, physicians, providers and other vendors while ensuring all provider credentials are up to date in accordance to contract and by coordinating with Human Resources.
• Prepares legal documents such as contracts, briefs or appeals for approval, and use by Senior Management or General Counsel.
• Prepares affidavits of documents and maintains document file.
• Investigates facts, laws and any other regulation impacting healthcare or Hospice to determine causes of action and/or indicated policy or practice revisions.
• Primary point of contact for contracted staff.
• Synthesizes complex or diverse information; Collects and researches data.
• Prepare and process all documentation to credential providers with health care facilities.
• Maintain all contracts in a company contract management software.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Other Duties

• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Handle sensitive information and maintain strict confidentiality.
• Takes initiative, work independently, multi task, and prioritize, with little or no supervision.
• Adapt to change and new processes as necessary for continuous process improvement.
• Work professionally with multiple levels of management and promote co-operation among departments, teams, and staff.
• Ensures proper indexing and filing of original legal documents. Must maintain very organized records or files.
• Research and analyze law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes.
• Read and interpret policies and answer questions for internal and external customers.
• Serve as a Back-up to Executive Assistant and/or Financial Analyst.
• Completes projects on a timely basis and follows up on results as needed.
• Proactively prepares reports by collecting and analyzing information.
• Attends various meetings as requested.
• Maintain your required licenses, certifications and mandatory skill updates.
• Comply with all policies, local, state and federal laws and regulations.
• Provide other duties of healthcare team member.
• Perform other duties as assigned.

Supervisory Responsibility

• Not applicable

Physical Requirements

• Must be able to lift and/or move up to 50 pounds and push/pull up to 250+ pounds, walk, climb stair or ladders, stand on feet for extended periods of time, etc.

Disclaimer

The job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

EEOC Statement

CHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.