Contract Specialist

Rhoads Industries, Inc.; Philadelphia (Philadelphia County); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401k matching

PTO

Job summary

Rhoads Industries, Inc. seeks a Contracts Specialist to manage and oversee DoD-related contracts, ensuring alignment with FAR/DFARS regulations. Responsibilities include document prep, compliance checks, and maintaining central contract records.

The role emphasizes data management, cost analysis, and cross‑functional collaboration with internal teams and government representatives to ensure timely, compliant, and defensible proposals.

Qualifications

• Bachelor's degree or higher in a related field.
• Experience with DoD contracting procedures and FAR/DFARS is preferred.
• Strong ability to read, analyze, and interpret contracts and financials.
• Proficiency with common office software and document management systems.
• Ability to obtain a government security clearance.

Responsibilities

• Prepare, review, and ensure contract documents comply with DoD regulations.
• Monitor compliance with FAR, DFARS, and related requirements.
• Maintain and organize contract document records and correspondence.
• Enter and update contract data in government contract management systems.
• Support negotiations and coordinate communications between teams and government reps.
• Assist in cost and price analysis to develop competitive proposals.
• Track milestones, deadlines, and performance metrics for contracts.
• Assist with contract modifications, amendments, and extensions.

Skills

Federal contracting principles

Contract administration

Cost reimbursable contracts

Regulatory compliance

Communication

Team coordination

Data entry / MS Office

Education

Bachelor's degree in Supply Chain Management, Business Administration, Economics

Tools

Microsoft Office

SharePoint

Adobe

Job description

Founded and family‑owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to our field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads’ capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state‑of‑the‑art resources and a 100+ year legacy of leadership.

As a member of the Rhoads team, you’ll join a quickly growing team of energetic, skilled tradespeople and professionals who are committed to delivering exceptional products and services to our customers across every market we serve. We are building on our success across more than a century by continuing to grow an innovative company dedicated to building exciting careers. Come join our journey, and experience what it means to be Done Right with Rhoads.

We are currently looking for a Contracts Specialist to join our dynamic, fast‑paced, and growing team. This position is focused on managing and overseeing contracts for the department. Ensures contracts are consistent with management's goals, policies, and procedures. Handles the acquisition, distribution, and store of purchases. Assures that all clarifications and amendments of negotiations are incorporated into the final contract. Generates, maintains, and audits a central contract-resource file. Ensures that necessary procedural controls exist. This role involves specific responsibilities related to defense contracts and requires understanding federal regulations, such as the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS). This role provides a foundation for understanding the complexities of government contracting, offering opportunities for growth and advancement within the DoD contracting field.

What You Will Be Doing

• Contract Document Preparation and Review
  • Assist in preparing, reviewing, and ensuring compliance of contract documents with DoD regulations and standards.
• Compliance Monitoring
  • Perform initial compliance checks to ensure contracts adhere to FAR, DFARS, and other applicable legal requirements, highlighting issues for further review.
• Record Keeping and Documentation
  • Maintain comprehensive and organized records of all contract documents, modifications, and correspondence related to DoD contracts.
• Data Entry and Management
  • Input and update contract information in government contract management systems, ensuring data accuracy and completeness.
• Communication and Negotiation Support
  • Facilitate clear, timely communication between internal teams, contractors, and government representatives. Represent the Contracts Department in customer-facing interactions, supporting negotiations, issue resolution, and the distribution of contract-related information to ensure smooth execution and compliance.
• Cost and Pricing Support
  • Apply cost analysis and price analysis techniques to assess internal pricing structures, review company submissions, and identify cost drivers that support accurate, competitive, and defensible proposals.
• Tracking Contract Milestones
  • Monitor key contract milestones, such as deliverables, deadlines, and performance metrics, and notify relevant parties of upcoming dates and requirements.
• Supporting Contract Modifications
  • Assist in drafting and processing contract modifications, amendments, and extensions as directed by senior contract administrators.
• Basic Contract Analysis
  • Conduct initial analyses of contract terms and conditions, summarizing key points for senior staff review.
• Assisting with Issue Resolution
  • Help identify and report potential issues or discrepancies in contract performance, escalating them to senior administrators for resolution.
• Professional Development and Training
  • Participate in training sessions to gain a deeper understanding of DoD contracting procedures, regulations, and systems.
• Additional Duties As Assigned

Your Background

• Bachelor's degree in Supply Chain Management, Business Administration, Economics or a related field.
• 3-5 years of experience in contracts administration, regulatory compliance, or a related analytical role with direct experience managing cost-reimbursable and other flexibility priced contracts.
• Proficient in federal contracting principles, cost reimbursable type contracts, and contract administration practices.
• Ability to read, analyze, and interpret contractual documents, financial reports, and technical materials.
• Proficiency with common office applications such as Microsoft Office, SharePoint, Adobe, or similar products.
• Strong attention to detail with excellent management and problem-solving abilities.
• Proven experience coordinating projects, managing contract actions, and supporting cross-functional teams.
• Strong organizational and communication skills, demonstrating professionalism and discretion.
• Ability to collaborate effectively across teams and manage a variety of projects and deliverables.
• Ability to manage multiple priorities efficiently in a fast-paced contracting environment.
• Ability to obtain a government security clearance.

The Work Environment at Rhoads

• The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required.
• Must be able to work in a variety of physical positions, including sitting, standing, walking, and driving in an automobile

What Rhoads Can Offer You

At Rhoads Industries, our team is the foundation of our success. Along with a competitive salary, we offer a variety of additional benefits designed to support your well-being and promote a healthy work-life balance for you and your family.

Benefits include:

• Competitive health insurance packages
• 401k matching
• PTO

Our Location

We are based out of The Navy Yard in Philadelphia, a reimagined industrial locale with more than 150 companies, 15,000+ people, 20 acres of parks, dining options, public art, and events throughout the year. Recognized as a leading model for repurposing military and industrial assets for a diversified modern economy, The Navy Yard has been dubbed “the coolest shipyard in America.”

For more information about Rhoads Industries and our opportunities please visitRhoadsInc.com and follow us onLinkedIn.

Rhoads Industries, Inc. is an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, and disability.