Contract Specialist

AXIS Management Group; Philadelphia (Philadelphia County); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid Time Off (PTO) and company holidays

Life and disability insurance

Job summary

A federal contracting support organization in Philadelphia is seeking a detail-oriented Contract Specialist to assist with federal contracting operations. The ideal candidate has 2 to 5 years of experience, strong analytical skills, and familiarity with federal acquisition regulations. Responsibilities include supporting contract administration, managing contract files, and assisting in financial operations. This role offers a competitive salary range of $70,000 to $95,000 annually and comprehensive benefits.

Qualifications

• 2 to 5 years of experience supporting federal contracts.
• Familiarity with Federal Acquisition Regulation and Service Contract Act requirements.
• Experience supporting contract lifecycle activities.

Responsibilities

• Support acquisition planning and document market research.
• Assist in developing wage adjustments as per SCA.
• Provide administration support by documenting procedures and tracking contract performance.

Skills

Analytical skills

Organizational skills

Documentation skills

Proficiency in Microsoft Office Suite

Ability to manage multiple priorities

Education

Bachelor’s degree in Business Administration or related field

Job description

We areseekinga detail-oriented and proactive Contract Specialist to support federal contracting operations in Philadelphia, PA. This role works closely with Contracting Officers (COs), Contract Specialists (CSs), and program stakeholders toassistin acquisition planning, contract administration, and procurement activities. The ideal candidate brings strong analytical skills, familiarity with federal acquisition processes, and the ability to manage multiple priorities in a fast-paced environment.

Compensation:

Theanticipatedsalary range for this position is $70,000 to $95,000 annually, based on experience, qualifications, and business needs. This position may also be eligible foradditionalcompensation, including bonuses and a comprehensive benefits package.

Eligible employees mayparticipatein the company’s benefits programs, which may include:

• Medical, dental, and vision insurance
• Paid Time Off (PTO) and company holidays
• Life and disability insurance

Key Responsibilities:

• Support Contracting Officers (COs) and Contract Specialists (CSs) in acquisition planning activities, including conducting and documenting market research
• Assistin the development and administration of wage adjustments in accordance with the Service Contract Act (SCA)
• Provide contract administration support by documenting procedures and maintaining tools to track contract performance, deliverables, and procurement activities
• Support contractual and financial operations to ensure alignment with program goals and compliance requirements
• Provide procurement support across a variety of actions, including ratifications, claims, and bid protests
• Assistwith contract closeout activities by conducting audits and analyses of contract files, including program and financial documentation, to ensure completion of services, proper invoicing, and payment
• Support documentation of contract actions, including terminations (default or convenience), and assistin negotiations and resolution of claims or disputes
• Assistin the preparation, processing, and modification of procurement instruments, including Delivery Orders, Task Orders, Purchase Orders (POs), and Blanket Purchase Agreements (BPAs)
• Maintainaccurate and organized contract files in accordance with federal regulations and internal policies

Qualifications:

• Bachelor’s degree in Business Administration, Contract Management, Finance, or a related field preferred
• 2 to 5 years of experience supporting federal contracts or government procurement activities
• Familiarity with the Federal Acquisition Regulation (FAR) and Service Contract Act (SCA) requirements
• Experience supporting contract lifecycle activities, including acquisition planning, administration, and closeout
• Strong analytical, organizational, and documentation skills
• Ability to manage multiple priorities and meet deadlines in a structured environment
• Proficiencyin Microsoft Office Suite, especially Excel and Word

Preferred Qualifications:

• Experience supporting federal agencies such as the Federal Protective Service (FPS) or similar
• Knowledge of IDIQ contracts, BPAs, and federal procurement systems
• Prior experience supporting audits, claims, or contract disputes

This position is based in Philadelphia, PA on-site.

Equal Employment Opportunity Statement:

We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected statusin accordance withapplicable federal, state, and local laws.