Contract Specialist

Bottleless Nation; Indianapolis (IN); On-site; USD 55,000 - 78,000; Full time

Job summary

Bottleless Nation in Indianapolis, IN is seeking a Contract Specialist to work onsite in our corporate office. You will audit and submit paperwork to our funding company, manage the full contract lifecycle, and collaborate with account executives, contracts and accounting teams to protect company interests.

The ideal candidate has 2+ years of experience with CRM databases, QuickBooks, auditing or financial administration, excellent verbal and written communication, and strong Excel skills.

Qualifications

• High School Diploma or equivalent is required.
• Minimum 2 years’ experience with CRM database, QuickBooks, Auditing, Financial Background, lease agreements, and/or Business Administration a plus.
• Excellent verbal and written communication skills; ability to balance multiple projects under deadlines.
• Strong Microsoft Excel skills and analytical problem-solving abilities.

Responsibilities

• Oversee and manage the entire contract lifecycle from auditing to completion, ensuring compliance and protection of organizational interests.
• Audit and submit rental agreements to the funding company.
• Audit and maintain customer accounts for accuracy and current information.
• Collaborate with accounting and contracts teams; coordinate with sales for inbound communications.
• Monitor and manage Outlook inboxes; maintain timely communications.
• Create estimates and invoices in QuickBooks with the contracts team.
• Perform reconciliations for assigned accounts to maintain accuracy.
• Prepare and send internal reports and participate in meetings with Excel reporting.

Skills

Verbal communication

Written communication

Time management

Attention to detail

Analytical thinking

Problem solving

Self-motivation

Teamwork

Education

High School Diploma or equivalent

Tools

QuickBooks

Microsoft Excel

Microsoft 365

Outlook

Job description

Bottleless Nation was named a 2026 TOP Workplace! Thank you to ALL of our Team Members!

Bottleless Nation is a purpose-driven water solutions company dedicated to eliminating plastic waste in workplaces across the U.S. We provide sustainable, bottleless water and ice systems to businesses in a variety of industries, including healthcare, hospitality, and education. By offering environmentally friendly alternatives to single-use plastics, we help organizations reduce costs, improve hydration, and minimize their environmental footprint. Uniquely, we recycle used water filters as part of our commitment to sustainability. Through our Bottleless Nation Charitable Foundation, we support initiatives that reduce plastic waste, promote environmental cleanup, and improve access to clean drinking water in underserved communities.

Bottleless Nation is seeking a Contract Specialist to work onsite in our Corporate office in Indianapolis

Primary Purpose

The Contract Specialist position is responsible for auditing and submitting paperwork to our funding company. They must communicate effectively with account executives and the contracts team regarding customer accounts in a timely manner.

Essential Responsibilities/Functions

Oversee and manage the entire contract lifecycle, from auditing to completion, ensuring compliance and organizational interests are protected.

• Responsible for auditing and submitting rental agreements.
• Audits and maintains customer accounts to make sure terms are accurate and customer profiles have current information.
• Working hand in hand with the accounting team.
• Inbound communication with sales team.
• Responsible for monitoring and maintaining outlook inboxes.
• Works with the contracts team in creating estimates and invoices in QuickBooks.
• Performs reconciliations for assigned accounts to maintain accuracy.
• Helps prepare and send internal reports.
• Attends internal meetings and help prepare excel reports for the meetings.

Education: High School Diploma or equivalent required.

Experience: Minimum 2 years’ experience with CRM database, QuickBooks, Auditing, Financial Background, lease agreements, and or Business Administration a plus.

Knowledge and Abilities: Excellent verbal and written communication skills. Experience balancing and delivering multiple projects in a deadline driven environment. Strong Microsoft 365 and Excel skills. Strong analytical and problem-solving ability to provide solutions with limited direction. Strong attention to detail and superior time management skills. Knowledge of QuickBooks, Auditing, Financial Background, and Microsoft Excel. Must be a self-starter, able to work independently as well as be part of a team.

If you are a person that defines good character, strong work ethic, and a willingness to hold yourself accountable, we want to hear from you!

Thank you for considering Bottleless Nation!

Learn more about our mission to reduce plastic, commitment to promote environmental responsibility, and our investment in service here: https://onebn.com/pages/about-us