Contract Specialist

Magellan Aerospace Limited; Glendale (AZ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive Salary

Attractive Benefit Package

Positive work-life balance

Excellent Career Progression

Employee Assistance Plan

Free Parking

Job summary

Magellan Aerospace Limited in Glendale seeks a Contract Specialist to support the Division Manager in day-to-day contract administration, proposals, and invoicing. You will supervise staff, coordinate reviews, and ensure compliance with company procedures.

The role involves negotiating terms with domestic and export customers, managing financials and compliance, and liaising with engineering, marketing, and programs teams. Travel as needed.

Qualifications

• Bachelor's degree or equivalent in commerce/business.
• 5–8 years of business/management experience; contract administration considered an asset.
• Contract management/administration experience and understanding of commercial law relevant to terms & conditions.
• Experience with terms & conditions, commercial & financial acumen, negotiations, and cross-functional coordination.
• Strong analytical, problem-solving and organizational abilities; effective communication.
• Willingness to travel and ability to lead cross-functional teams.

Responsibilities

• Supervise Contracts staff and coordinate day-to-day department activities.
• Receive, review, and respond to customer inquiries; stay current with regulatory requirements.
• Coordinate and approve proposals/pricing with engineering, estimating, and leadership; ensure post-award administration.
• Negotiate contract terms, pricing, delivery for domestic and export customers; may involve on-site visits.
• Coordinate and negotiate financial papers (LCs, performance bonds, bank guarantees).
• Support profitability by ensuring proposals meet financials and contractual protections.

Skills

Contract Management

Commercial & Financial Skills

Negotiation

Communication

Leadership

Documentation

Problem-Solving

Attention to Details

Travel

Education

Bachelor's of Commerce Degree or Business Vocational School Diploma

Job description

Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defence and space agencies worldwide. At Magellan we have over 80 years of collective knowledge and experience in the aerospace industry, and believe one truth: People create value.
Employees are our greatest resource in working towards a successful future, and together we build professional relationships that thrive. We know that personal development is fundamental to the success of every individual and invest in our employees.
When you are part of Magellan, you are part of the team!

Job Title: Contract Specialist

Position Summary

Magellan Aerospace, Glendale specializes in the manufacturing of precision magnesium and aluminum sand castings. We have a great opportunity for a Contract Specialist. The purpose of this position is to assist the Division Manager by facilitating day-to-day management of the Department in accordance with Company Procedures. The incumbent will assist in the supervision of the Department Staff to ensure all aspects of the business cycle to proposals, contracts, administration, invoicing and warranty claims amongst other issues are efficiently handled in compliance with corresponding with instructions / procedures. The Contract Specialist will be responsible for all administrative functions of the Department.

Essential Responsibilities

• Supervise, monitor and assist Contracts staff in the performance of their duties.
• Organize the Contract staff to receive, review, and respond to customer enquiries. Specialized aspects of this include familiarity with frequently changing Canadian and U.S Government regulations.
• Coordinate, review and approve formal proposals / pricing with engineering, estimating, programs management, marketing and the leadership team. Subsequent to proposal submission and contract awarded, ensure effective contract administration and monitoring.
• Negotiation (actual + assistance) of Contracts (terms and conditions, price, delivery, etc.…) both for Domestic and Export Customers (potentially on-site).
• Coordinate and negotiation of financial papers associated with contracts (i.e., Letter of Credit, Performance Bonds, Banker’s Guarantee)
• Other duties that may carry commercial responsibilities such as committees, infrastructures, etc.
• Contribute to the overall Divisional profitability by ensuring that proposals meet financial requirements and the agreed T+C’s adequately protect the company in all eventualities.
  

Position Requirements

• Bachelors of Commerce Degree or Business Vocational School Diploma
• 5-8 years of business / management experience. Contract Administration experience an asset. Understanding of Commercial law as relates to terms and conditions.
• Contract Management & Administration experience an asset. Understating of Commercial Law as it relates to terms and conditions.
• Contract Management & Administration of Terms and Conditions, Commercial & Financial Acumen, Negotiations, Communication & Documentation, Leadership and Delegation Competencies, Public Speaking and Presentation.
• Skills: Contract Management, Commercial & Financial Skills, Computer Skills
• Analytical & Problem-Solving Abilities, Negotiation & Relationship Abilities, Organizational & Execution Abilities, Timely Escalation of Issues.
• Attention to Details, Professionalism in Interactions with high level customers, supplies, colleagues and senior leadership team, Able to work under pressure, resourceful, can lead cross-functional teams and delegate responsibilities, availability to travel.
  

Why Magellan?

• Competitive Salary
• Attractive Benefit Package
• Positive work-life balance
• Excellent Career Progression Opportunities
• Employee Assistance Plan
• Free Parking
  

Magellan Aerospace is committed to an inclusive working environment and equal opportunities for all. We welcome all applications without regard to social and cultural background, age, gender, disability, sexual orientation, national origin or religious belief, status as a protected veteran, or any other characteristic protected by applicable federal, state/province, or local law.
If you require an accommodation during the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let your Human Resources point of contact know and we will work with you, to the best of our ability to meet your needs.
Magellan Aerospace respects the privacy and confidentiality of personal information provided by candidates and shall not disclose to any external parties unless legislated.
Magellan may use an approved Artificial Intelligence (AI) note-taking tool to support the initial screening stage of its recruitment and selection process. All AI use is performed in accordance with Magellan’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party. Magellan the ultimate discretion to determine which applications proceed through the initial screening process.
This position requires access to technical data and necessitates that Magellan Aerospace obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, hires for this position – except U.S. Citizens, U.S. Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3), will be required to go through an export licensing review process. Magellan Aerospace does not make recruiting or hiring decisions based on citizenship, immigration status, or national origin; however, if information access or export control restrictions based upon applicable U.S. laws and regulations would prohibit an applicant from working in this position without first obtaining an export license, Magellan Aerospace expressly reserves the right not to offer employment.