Contract Registration Coordinator, DCP

New York City Department of Education; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

New York City Department of Education seeks a Contract Registration Coordinator in Brooklyn to manage contract registrations over $25,000 for NYC Comptroller’s Office submission. You’ll coordinate with vendors, schools, and central offices to ensure complete documentation and timely processing.

Responsibilities include liaising with OMB, reviewing complex registrations, and using CTS, FMS, FAMIS, and CPS systems. Strong organization and communication skills are essential.

Qualifications

• Minimum: A baccalaureate degree and two years of community work experience; or high school diploma and six years of related experience; or eligible by combination with at least one year of relevant experience.
• Plus two additional years of relevant work experience.
• Preferred: strong interpersonal skills, ability to evaluate documentation, data tracking, excellent presentation skills, teamwork, and familiarity with NYCPS systems (FAMIS, CTS, CPS).

Responsibilities

• Coordinates communication between vendors and DCP procurement teams to obtain and complete registration documents.
• Provides process information to schools and central offices on contract registration.
• Maintains communication with Comptroller’s Office and OMB to support registrations.
• Collaborates with vendor investigation units to resolve document discrepancies.
• Tracks status of registrations between Procurement Analysts and stakeholders.
• Reviews and prepares contracts for registration for moderately to highly complex procurements.
• Works with Procurement Analysts to address questions from Comptroller’s Office and OMB.
• Researches historical contract information as needed.

Skills

Interpersonal skills

Presentation skills

Teamwork

Organizational skills

Microsoft Office 365

Education

Bachelor's degree

High school diploma or equivalent

Tools

CTS

FMS

FAMIS

CPS

Job description

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Community Coordinator

Level:

N/A

Division/Office:

Division of Contracts and Purchasing

Borough:

Brooklyn

Posting End Date:

09/01/2026

Description:

Position Summary: The Contract Registration Coordinator,is responsible forprocessing procurement documents of allNew York City Public Schools (NYCPS)contracts that exceed $25,000 for registration with the NYC Comptroller’s Office. The RegistrationCoordinator performs criticalcontractregistrationduties, including coordination withcommunity basedservice providers on the submission, review, and internal approval of documentation for services related to Early Childhood, Family Engagement, non-profit vendors, aswellas professional development and direct student services.Performs related work.

Reports to: Contract Registration Supervisor

Direct Reports: N/A

Key Relationships: Works closely with all Division of Contracts and Purchasing (DCP) staff, Office of Management and Budget (OMB), the New York City Public School (NYCPS) Office of Equal Opportunity ( OEO), Office of Supplier Diversity (OSD), the New York City Comptroller’s Office; and other internal and external offices, as necessary.

Responsibilities

• Coordinates communication between the prospective vendors and DCP procurement teams to ensure all required registration documents for community based and non-profit vendors are obtained and accurately completed.
• Provides process based information to schools and central office based clients on matters concerning the contract registration process for community based vendors.
• Maintains ongoing communication with the Comptroller’s Office and the OMB to support the registration of community based vendors .
• Collaborates with staff in the DCP vendor investigation units to adjust possible discrepanciesto ensure that all documents needed for registration are obtained.
• Coordinates the tracking and follow up between Procurement Analysts and respective on the status of the registration process.
• For moderately complex to complex procurements, reviews and prepare s contracts for registration with the NYC Comptroller’s Office,coordinating the receipt of documentationrequiredfor registration, ensuring thesubmitteddocuments are complete , consistent and the legally required justifications are provided for the type of procurement.
• Worksclosely with DCP Procurement Analysts to adjust documents for any discrepancies and to obtain answers to questions from the Comptroller’s Office and the OMB.
• Assistsin responding to inquiries by researching historical contract information in various databases .
• Utilizes NYCPS database systems, including CTS, FMS, FAMIS, and OASIS, to ensure accurate registration, tracking, and management of vendor contracts.

Qualification Requirements:

Minimum

• A baccalaureate degree from an accredited college and two (2) years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six (6) years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one (1) year of experience as described in “1” above

Plus

In addition to meeting the minimum requirements, individuals must have two additional years of relevant work experience.

Preferred

• Stronginterpersonal skills .
• Experience reviewing and evaluating documentation related to community programs, including contract materials, provider submissions, and background review materials.
• Demonstrated ability to collect,organizeand track data and reports using internal authorization and tracking systems.
• Excellent presentation skills, with the ability to communicate clearly with municipal oversight agencies, and internal stakeholders.
• Experience working in a team environment,strong organizational skills and attention to detail andadherence to deadlines and the ability to multitask.
• Familiarity withNYCPS specificenterprisesystems such as FAMIS, CTS, andCPS.
• Proven ability to work collaboratively across divisions, including coordination with program offices, legal, financial, and other relevantentities.
• Ability to exercise independent judgment and initiative in coordinating complex activities within established policies and procedures.
• Experience supporting program monitoring and internal review processes related to community based services.
• Proficiencyin Microsoft Office 365 applications and internet research tools.

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

*NewYorkCityResidencyis NOT Required *

We encourage all applicants from theNewYorkCitytri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy
The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy .

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing [e-mail] . The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/ .