Contract Operations Support Specialist (3 Months)

Healthcare Management Administrators, Inc.; Bellevue (WA); Hybrid; USD 37,000 - 45,000; Full time

Benefits offered by this job

Remote work option

Gym access

Free parking

Office amenities

Flexible schedules

Job summary

Healthcare Management Administrators, Inc. is seeking a Contract Operations Support Specialist to power Client Success, Claims, and Care Management operations.

You will ensure data integrity, support group implementations, renewals, and ID card processes while collaborating across departments. You will audit SBCs, manage documentation, and perform regular data validation with attention to detail in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 5+ years of administrative, operational support, data entry, customer service, healthcare administration, or related experience.
• 3+ years of experience with databases, CRM platforms, or business systems.
• 5+ years of experience with Microsoft Office applications, including Excel, Outlook, and Word.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality when handling sensitive member and client information.
• Experience in healthcare administration, health insurance, TPA operations, or employee benefits is preferred.
• Experience supporting enrollment, implementation, renewals, claims administration, or care management functions.
• Familiarity with auditing, quality assurance, or data validation processes.

Responsibilities

• Assist with Client Implementation by entering and validating client and member data in internal systems.
• Ensure prior authorizations (PAs) and related data are accurately transferred during group implementation.
• Support implementation teams with administrative tasks for smooth onboarding.
• Enter renewal information and supporting documents into CRM and systems; maintain records.
• Coordinate with Client Success teams to support annual renewal processes and deadlines.
• Review SBC documentation for accuracy and consistency with system configuration.
• Verify data accuracy and identify discrepancies for correction.
• Audit ID card requests to ensure completeness before submission to Technical Operations.
• Coordinate communication and follow-up regarding ID card production and distribution.
• Provide operational and administrative support to Client Success, Claims, and Care Management teams.
• Manage data entry projects, document processing, and record updates.
• Support special projects and seasonal workload demands; maintain confidentiality.

Skills

Multitasking

Organizational skills

Attention to detail

Communication skills

Confidentiality

Education

High school diploma or equivalent

Associate degree preferred

Tools

CRM systems

Microsoft Office

Job description

HMA is the premier third-party health plan administrator across the PNW and beyond. We relentlessly deliver on our promise to provide medium to large-size employers with customized health plans. We offer various high-quality, affordable healthcare plan options supported with best-in-class customer service.

We are proud to say that for three years, HMA has been chosen as a ‘Washington’s Best Workplaces’ by our Staff and PSBJ™. Our vision, ‘Proving What’s Possible in Healthcare™,’ and our values, People First!, Be Extraordinary, Work Courageously, Own It, and Win Together, shape our culture, influence our decisions, and drive our results.

What we are looking for: We are always searching for unique people to add to our team. We only hire people that care deeply about others, thrive in evolving environments, gain satisfaction from being part of a team, are motivated by tackling complex challenges, are courageous enough to share ideas, action-oriented, resilient, and results-driven.

What you can expect: You can expect an inclusive, flexible, and fun culture, comprehensive salary, pay transparency, benefits, and time off package with plenty of personal development and growth opportunities. If you are looking for meaningful work, a clear purpose, high standards, work/life balance, and the ability to contribute to something important, find out more about us at: https://www.accesshma.com/

How YOU will make a Difference:

Join HMA during one of the most dynamic times of the year as a Contract Operations Support Specialist, where your attention to detail and organizational skills will help power critical business operations across Client Success, Claims, and Care Management. As HMA supports group implementations, annual renewals, and member administration activities, you'll serve as a key operational partner, ensuring data integrity, auditing important benefits information, coordinating ID card processes, and supporting teams with essential administrative functions. If you enjoy fast-paced work, collaborating across departments, and being the person who keeps things running smoothly behind the scenes, this role offers an opportunity to make an immediate impact while gaining exposure to multiple areas of healthcare administration and operations.

What YOU will do:

Client Implementation Support

• Assist with new group implementations by entering and validating client and member information in internal systems.
• Ensure prior authorizations (PAs) and related data are accurately transferred and maintained during group implementation activities.
• Support implementation teams with administrative and data management tasks to ensure smooth onboarding of new clients.

Renewal Administration Support

• Enter renewal information and supporting documents into CRM and operational systems.
• Maintain accurate records and ensure renewal documentation is complete and properly stored.
• Coordinate with Client Success teams to support annual renewal processes and deadlines.

Audit and Quality Assurance

• Review and audit Summary of Benefits and Coverage (SBC) documentation to ensure benefit details and funding amounts align with system configuration and renewal documentation.
• Verify accuracy of entered data and identify discrepancies for correction.
• Perform quality checks on client and member information across multiple systems.
• Maintain documentation of audit findings and assist with resolution efforts.

ID Card and Member Administration Coordination

• Audit ID card requests submitted by Account Managers to ensure requests are complete and accurate prior to submission to Technical Operations.
• Review supporting documentation and system entries for completeness and compliance with established procedures.
• Coordinate communication and follow-up regarding ID card production and distribution activities.

General Administrative Support

• Provide operational and administrative assistance to Client Success, Claims, and Care Management teams as needed.
• Manage data entry projects, document processing, record updates, and other administrative tasks.
• Support special projects and seasonal workload demands across multiple business units.
• Maintain confidentiality and compliance with all company policies and regulatory requirements.

Knowledge, Experience and Attributes:

• High school diploma or equivalent required; associate degree preferred.
• 5+ year of administrative, operational support, data entry, customer service, healthcare administration, or related experience.
• 3+ years of experience working with databases, CRM platforms, or business systems.
• 5+ years of experience with Microsoft Office applications, including Excel, Outlook, and Word.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality when handling sensitive member and client information.
• Strong attention to detail with the ability to identify data inconsistencies and errors.
• Previous experience in healthcare administration, health insurance, TPA operations, or employee benefits.
• Experience supporting enrollment, implementation, renewals, claims administration, or care management functions.
• Familiarity with auditing, quality assurance, or data validation processes.
• Knowledge of member eligibility, ID card processes, or benefit administration is preferred.

Compensation:

Compensation for this contract role ranges from $27–$33 per hour, and varies dependent on geography, skills, experience, education, and other job or market-related factors.

Disclaimer: The salary, other compensation, and benefits information are accurate as of this posting date. HMA reserves the right to modify this information at any time, subject to applicable law.

How we Support your Work, Life, and Wellness Goals

At HMA, we believe in recognizing and celebrating the achievements of our dedicated staff. We offer flexibility to work schedules that support people in all time zones across the US, ensuring a healthy work-life balance. Employees have the option to work remotely or enjoy the amenities of our renovated office located just outside Seattle with free parking, gym, and a multitude of refreshments. Our performance management program is designed to elevate career growth opportunities, fostering a collaborative work culture where every team member can thrive. We also prioritize having fun together by hosting in person events throughout the year including an annual all hands, summer picnic, trivia night, and a holiday party.

We hire people from across the US (excluding the state of Hawaii and the cities of Los Angeles and San Francisco.)

HMA requires a background screen prior to employment.

Protected Health Information (PHI) AccessHealthcare Management Administrators (HMA); employeesmay encounter protected health information (PHI) in the regular course of their work. All PHI shall be used and disclosed on a need-to-know-basis and according to HMA’s standard policies and procedures.

HMA is an Equal Opportunity Employer.

For more information about HMA, visit https://www.accesshma.com/