Contract Officer

Indiana University; Indianapolis (IN); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy for employees and 가족

Paid holidays and paid leave

Job summary

Indiana University in Indianapolis is seeking a Research Contracts Administrator to review, negotiate, draft, revise, and process contracts and amendments for research, service, and related activities, coordinating with funding agencies as needed.

The role supports faculty, staff, and researchers on budgets, certifications, and compliance with university policies and federal guidelines, ensuring timely proposals and awards and maintaining contract-related documentation and accounts.

Qualifications

• Bachelor's degree in related field required; advanced degree preferred.
• Strong written and verbal communication skills.
• Ability to manage complex contracts and regulatory documentation.
• Experience with budgeting, certifications, and compliance.
• Excellent attention to detail and time management.

Responsibilities

• Reviews, negotiates, drafts, revises, and processes contract agreements and amendments.
• Interprets and prepares agreements for research, service, and other activities.
• Counsels faculty, staff, and researchers on budgets and compliance.
• Coordinates with funding agencies for clarifications and discussions on terms.
• Maintains and monitors contract-related documentation and accounts.

Skills

Communication skills

Professionalism

Time management

Attention to detail

Education

Bachelor's degree in related field

Master's degree (preferred)

Job description

• Reviews, negotiates, drafts, revises, and processes contract agreements, including sub-agreements and modifications or amendments; reviews, analyzes, interprets, and prepares agreements for research, service, and other activities; contacts funding agencies for clarifications and/or discussions of contractual terms and conditions; prepares letters of exception identifying objectionable contract requirements at the proposal stage of a project.
• Articulates complex university principles, regulations, and policies (such as indemnification and other liability and risk, intellectual property and publication rights, regulatory and financial compliance); seeks counsel or guidance from contract leadership, as well as other appropriate university officials (legal counsel and others), with regard to complicated or unusual proposal, award, or financial requirements; prepares agreements, sub-agreements, and amendments as necessary; verifies accuracy and completeness of agreements and related internal documents and databases.
• Counsels, directs, and/or assists faculty, staff, and researchers in matters related to preparation, submission, acceptance, and administration of awarded projects; investigates and answers questions from external agencies, researchers, fiscal officers, research administrators and others; counsels faculty, staff, and researchers on the preparation of budgets, completion of certifications, and institutional information to ensure compliance with university policies, federal regulations, and agency guidelines; ascertains the status of proposals/awards; initiates action to resolve problems as necessary; assists faculty, staff, and researchers in identifying documents or forms needed in connection with pending or funded projects; follows up on all correspondence to ensure that appropriate action is taken or information provided; establishes account and monitors account activity for financial compliance with university, state, federal, and agency requirements.
• Attends and participates in various professional development opportunities; presents and/or participates in seminars and workshops developed for faculty, staff, and researchers, including use of internal and external electronic systems used in research administration; serves on and participates in various committees, and contributes to special projects as needed; attends and participates in national and regional workshops and conferences sponsored by funding agencies and/or professional organizations.
• Ensures timely and efficient flow of information and file management in connection with proposals, contracts and other types of agreements; utilizes various external systems (such as FastLane, Grants.Gov, NIH eCommons, FedBizOps, or FedConnect) extensively for proposal submissions, project changes, and account monitoring.
• May provide guidance to less experienced research administration staff.

RADIOLOGY & IMAGING SCIENCES (IN-RADY-IUINA)

• Reviews, negotiates, drafts, revises, and processes contract agreements, including sub-agreements and modifications or amendments; reviews, analyzes, interprets, and prepares agreements for research, service, and other activities; contacts funding agencies for clarifications and/or discussions of contractual terms and conditions; prepares letters of exception identifying objectionable contract requirements at the proposal stage of a project.
• Articulates complex university principles, regulations, and policies (such as indemnification and other liability and risk, intellectual property and publication rights, regulatory and financial compliance); seeks counsel or guidance from contract leadership, as well as other appropriate university officials (legal counsel and others), with regard to complicated or unusual proposal, award, or financial requirements; prepares agreements, sub-agreements, and amendments as necessary; verifies accuracy and completeness of agreements and related internal documents and databases.
• Counsels, directs, and/or assists faculty, staff, and researchers in matters related to preparation, submission, acceptance, and administration of awarded projects; investigates and answers questions from external agencies, researchers, fiscal officers, research administrators and others; counsels faculty, staff, and researchers on the preparation of budgets, completion of certifications, and institutional information to ensure compliance with university policies, federal regulations, and agency guidelines; ascertains the status of proposals/awards; initiates action to resolve problems as necessary; assists faculty, staff, and researchers in identifying documents or forms needed in connection with pending or funded projects; follows up on all correspondence to ensure that appropriate action is taken or information provided; establishes account and monitors account activity for financial compliance with university, state, federal, and agency requirements.
• Attends and participates in various professional development opportunities; presents and/or participates in seminars and workshops developed for faculty, staff, and researchers, including use of internal and external electronic systems used in research administration; serves on and participates in various committees, and contributes to special projects as needed; attends and participates in national and regional workshops and conferences sponsored by funding agencies and/or professional organizations.
• Ensures timely and efficient flow of information and file management in connection with proposals, contracts and other types of agreements; utilizes various external systems (such as FastLane, Grants.Gov, NIH eCommons, FedBizOps, or FedConnect) extensively for proposal submissions, project changes, and account monitoring.
• May provide guidance to less experienced research administration staff.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

• Bachelor's degree in related field.

Preferred

• Master's degree.

WORK EXPERIENCE

• 2 years in grants, contracts, and/or research policy related field.

Preferred

• 3 years in related field.
• Some university experience.

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator (CRA) upon date of hire.

Skills

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is not eligible for employment visa sponsorship.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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