CONTRACT MANAGER - 55000842

Florida Department of Transportation; Tallahassee (FL); On-site; USD 52,000 - 59,000; Full time

Benefits offered by this job

Health insurance (employer paid)

Life insurance ($25,000)

Dental and vision

Job summary

Florida Department of Transportation is seeking a Contract Manager to develop and manage contract scopes, budgets, and performance measures in alignment with Florida law and FDOT policies.

You will coordinate across procurement, legal, and leadership, ensuring timely renewals, compliance, and audit-ready records while supporting planning and execution of contracts throughout their lifecycle.

Qualifications

• Experience in contract management, fiscal review, or procurement is desirable.
• Valid driver’s license (Class E).
• High School Diploma or equivalent.

Responsibilities

• Develop scopes, terms, budgets, and performance measures and renewals.
• Ensure documents comply with statutes, policies and funding.
• Review costs, budgets, invoices, and contractor reports for accuracy.
• Coordinate with procurement, legal, and leadership to support contracts.
• Maintain audit-ready files and templates for contract activities.

Skills

Contract management

Budgeting

Contract lifecycle

Excel and Word

Communication (verbal & written)

Bid evaluation

Education

High School Diploma or equivalent

FCCM certification or plan

Tools

MFMP

AOD

FACTS

Microsoft Office 365 (Word/Excel/Outlook/Teams)

Job description

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Requisition No:885387

Agency: Department of Transportation

Working Title: CONTRACT MANAGER - 55000842

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

CONTACT EMAIL ADDRESS: [e-mail]

HIRING SALARY RANGE: $1,781.73 - 2,305.77 biweekly range / anticipated annual salary of $54,499.90

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

The Contract Manager role is responsible for developing, reviewing, and managing contract scopes, terms, budgets, deliverables, and performance measures in accordance with Florida Statutes and FDOT policies. The position ensures financial and performance integrity by evaluating costs, contractor reports, and supporting documentation, and by maintaining audit ready records.

This role coordinates with procurement, legal, leadership, and other internal stakeholders to support contracting decisions, monitor deadlines, resolve issues, and prevent service disruptions. Responsibilities may include assessing needs, conducting procurements and negotiations, writing, and managing contracts throughout their lifecycle, evaluating provider performance, reviewing invoices and budgets, and completing contract closeout activities.

The position also provides administrative and operational support, develops tools and templates. Proficiency with Microsoft Word, Excel, Outlook, Teams, and state application systems is required.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

Florida Department of Transportation

Office of Administration

Annual Salary Range:

$46,325.03 - $59,950.04

Your Specific Responsibilities:

Develop scopes of work, contract terms, deliverables, budgets, and performance measures. Prepare renewals and amendments. Ensure all contract documents comply with Florida Statutes, FDOT policies, and procurement requirements. Review and validate scopes, deliverables, budgets, payment structures, and performance measures for accuracy, consistency, acceptability, and alignment with available funding. Provides administrative assistance and operational support as needed.

Review and verify costs, expenditures, rate structures, and budget adherence for compliance with contract terms and state requirements. Evaluate acceptability of charge s and supporting documentation. Request corrections, clarifications, or additional information as needed to ensure financial integrity and compliance.

Review and evaluate contractor reports, deliverables, data submissions, and performance. Document findings, identify deficiencies or inconsistencies, and ensure timely follow-up or corrective action in accordance with contract requirements and agency standards.

Coordinate with program leadership, procurement, legal, quality improvement, and other internal stakeholders to support contract decisions and resolve issues. Communicate requirements, deadlines, fiscal expectations, and compliance guidance to contractors and staff. Monitor contract expirations, routing status, deliverable deadlines, and payment schedules. Identify and escalation risks to prevent service disruptions or funding impacts. Compile scope and budget inputs, prepare supporting documentation, and coordinate with procurement on timelines and processes.

Prepare tools, templates, agendas, and supporting materials for contract activities. Maintain complete, accurate, and audit-ready files in required systems. Organize and retain financial and program documentation in accordance with state retention schedules and version-control standards.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of maintenance contracts, procurement processes, purchasing regulations, and the contract administration lifecycle.
• Knowledge of systems such as MFMP, AOD and FACTS.

Skills in:

• Skills in reviewing scopes of work, deliverables, and performance measures; applying procedures; and preparing documents and spreadsheets in Excel and Word.
• Skills in organizing work, managing multiple priorities, and communicating effectively, both verbally and in writing.

Ability to:

• Ability to evaluate bids and proposals, interpret contract plans and specifications, analyze and resolve issues, and facilitate meetings.
• Ability to develop and deliver training, maintain accurate documentation, meet deadlines, and apply rules, regulations, and FDOT policies effectively.

Minimum Qualifications:

Experience in contract management, fiscal review, or procurement is highly desirable. Valid class E driver's license. High School Diploma or equivalent.

Licensure/Registration/Certification Requirements:

• FCCM certification or ability to achieve FCCM within 6 months of hire.

Other Job-Related Requirements:

• This position requires a Level I background check.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE