Contract Manager

Worldwide Clinical Trials; United States; Remote; USD 85,000 - 140,000; Full time

Job summary

Worldwide Clinical Trials in the United States is seeking a Contract Manager to oversee the development, preparation, and revision of sponsor contracts and change orders, ensuring alignment with budgets and master agreements.

You will draft budgets and terms, lead negotiations with sponsors, and coordinate with Legal, Global Proposal Development, and Finance to finalize agreements, while maintaining strict compliance and timely delivery across projects.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Two to three years of direct CRO or pharmaceutical data experience.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Draft and finalize contracts/change orders and termination documents with sponsors.
• Lead negotiations to agree study budgets and terms.
• Ensure the scope of work is properly defined and reflected in the budget.
• Coordinate with Legal, Finance and Proposal Development to obtain approvals and finalize agreements.

Skills

Contract negotiations

Budget management

Stakeholder management

MS Excel

Communication skills

Project management

Education

Bachelor's degree

Tools

Salesforce

MS Excel

Job description

Who we are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands‑on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day.Join us!

What Contract Manager Does at Worldwide

The Contract Manager is responsible for the overall management of activities involved in the development/preparation and revision of the company’s contracts/change orders with its sponsors.

The Contract Manager manages a variety of clinical, services and related local and global contracts in accordance with company policies and procedures, applicable laws, and sponsor requirements.

The Contract Manager is responsible for the full life cycle of sponsor contracts/change orders (amendments), and will be responsible for preparing the contract by drafting and/or incorporating the associated budget, scope of work, and legal, financial, and operational terms, leading negotiations, ensuring adherence to master agreements, as well as providing advice to Worldwide’s business units and project teams on contract management and policy compliance matters.

The Contract Manager will work with the Legal Department, Global Proposal Development, Business Development and Global Business Operations to review and develop master Service Agreements, statements of work, change order documents and service agreements.

• The Contract Manager is responsible for managing Worldwide’s contract and change order/amendment responses and associated sponsor communications.
• The Contract Manager must apply a working knowledge of contracting planning/strategy, and production.
• The Contract Manager must update study budgets and contract/change order documents based on analysis of sponsor requirements and ensure that a fully compliant response is developed and submitted within the prescribed deadlines.
• The Contract Manager is responsible for interacting with sponsors on all contracting/change order documents.

What you will do

Tasks may include but are not limited to:

• Collaborate with Business Development, Therapeutic Leaders, Operations, Finance and Legal departments to draft and finalize contracts/change orders and contract termination documents with sponsors.
• Lead and participate in conference calls to negotiate terms of an agreement, including the study budget, with the sponsor.
• Ensure the scope of work is defined correctly and reflected in the study budget.
• Ensure any changes are integrated into the main study contract efficiently and accurately.
• Revise final proposal budget to reflect agreed upon specifications to include minor changes to the budget including updates to sponsor bid grids, if used, to reflect the revised budget.
• Develop and/or modify service description text in addition to original proposal text, which collectively becomes the core contract/exhibit.
• Liaise with Project Management Lead and other functional departments in order to finalize timelines, project scope and associated costs.
• Interact/consult with Sr. Director of Global Proposal Development and Senior Management to obtain necessary approvals for special discounts (price increase deviations and bottom line discounts).
• Interact and consult with the Finance group to develop and obtain approval on payment schedules and payment terms.
• Obtain approvals for final budget/sponsor grids from Operations and the Therapeutic Leaders.
• Interact and consult with Legal to obtain Legal approval of contracts/change orders if necessary.
• Overall tracking/financial reporting of document status and values via routine updates to Salesforce and Worldwide’s finance system.
• Ensure appropriate information distribution and discussion with relevant operational groups during contract/change order negotiations.
• Attend internal project handover meetings, if necessary, to document all necessary details for contract development and finalization.

What you will bring to the role

• Ability to work with minimal supervision with confidence.
• Strong planning, strategizing, managing, monitoring, scheduling, and analytical skills.
• Effective negotiation skills.
• Strong interpersonal skills in a fast-paced, deadline-oriented, and changing environment.
• Strong Excel skills; ability to manipulate and modify budget toll and client bid grids as required.
• Effective stakeholder management with cross‑functional teams for process improvement and/or change initiatives.
• Strong communication skills, including the ability to articulate via the phone and in person with a high degree of professionalism.
• Out-of-the-box mentality where making the impossible possible is top of mind for any project involvement.
• Proactive person, ability to deliver, practical passion to perform always stronger and better.
• Metrics driven and goal oriented with a strong attention to detail.
• Good organizational skills; ability to prioritize, delegate, and evaluate work.
• Good networking and influencing skills.
• Flexibility and ability to adjust on the fly to new demands; sense of urgency.
• Ability to successfully lead and manage projects.
• Strong familiarity with CRM, especially Salesforce.com.
• Knowledge of general corporate business practices, commercial contracting principles.
• Prior exposure in Proposal Development and Business Development Operations.

Your Experience

• Bachelor’s degree or equivalent work experience.
• Two to three years of direct experience with CRO or pharmaceutical data; sourcing, integration, analysis, and reporting.
• Advanced Proficiency in MS Office (Word, Excel, PowerPoint).

Promotion to the next level is not automatic based on years of experience. Personnel are evaluated on proven competency, level of responsibility, and ability to work independently.

We love knowing that someone is going to have a better life because of the work we do.

To view our other roles, check out our careers page at Discover a world of difference at Worldwide!For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn.

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative,innovative,and successful. We’reon a mission to hire thevery bestand are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.