Contract Management Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS)

New York State; City of Albany (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

An established state agency is seeking a dedicated individual to join their Contract Management Bureau. This role involves overseeing the selection of professional firms, negotiating contracts, and ensuring compliance with civil rights activities related to contracts. Applicants should have a strong educational background and experience in contract management, with a preference for proficiency in Microsoft Excel. This position offers the opportunity to contribute to important projects that impact the community and to work within a supportive and professional environment. If you're passionate about public service and contract management, this could be the perfect role for you.

Qualifications

• Bachelor's degree required; higher degrees can substitute for experience.
• Experience in managing contracts and budgets is essential.

Responsibilities

• Oversee selection and negotiation of engineering service contracts.
• Manage civil rights activities related to consultant contracts.

Skills

Contract negotiation

Fiscal management

Contract development

Monitoring contract terms

Microsoft Excel

Education

Bachelor's degree

Juris Doctor or Master's degree

Job description

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Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Position Overview

The incumbent(s) will be assigned responsibility for one or more units of the Contract Management Bureau, including potentially supervision and training of administrative and/or clerical staff.

Duties

Duties may include, but are not limited to:

1. Selection of professional firms to provide the Department with consulting engineering services.
2. Negotiating the cost aspects of engineering services contracts.
3. Acquisition of non-engineering professional services.
4. Oversight of civil rights activities related to consultant contracts.
5. Acquisition of construction contracts.
6. Reviewing and processing required insurance.
7. Processing of local and miscellaneous agreements.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications

The minimum qualifications required for this vacancy are as follows:

1. Contract Management Specialist Trainee 1: A bachelor’s or higher degree.
2. Contract Management Specialist Trainee 2: A bachelor’s or higher degree AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
3. A Juris Doctor, master’s or higher degree in a related field can substitute for one year of specialized experience.
4. Contract Management Specialist 1: A bachelor’s or higher degree AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.

Preferred Qualifications

It is preferred that applicants be proficient in Microsoft Excel.

Application Instructions

Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-047 and last name in the subject line and referenced in the letter of interest no later than February 18th, 2025, to [e-mail].

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