Contract Management Assistant

Hyundai Engineering America; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Hyundai Engineering America is seeking a detail-oriented Contract Management Assistant to support contract administration for the Hanwha Philly Shipyard Expansion Project. The role focuses on managing subcontract and prime contract documentation, tracking change orders, and assisting with insurance and compliance tasks.

You will coordinate with subcontractors and project stakeholders, maintain accurate records, and support cost and schedule controls, with strong Excel usage and meticulous

Qualifications

• Bachelor’s degree in Cost Engineering, Accounting, Finance, Business Administration, Construction Management, or a related field.
• 0-2 years of experience in project controls, contract administration, cost control, scheduling, accounting, or related functions.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational skills with attention to detail and document control practices.
• Ability to manage multiple tasks and meet deadlines in a fast-paced project environment.
• Strong written and verbal communication skills.

Responsibilities

• Assist in the administration of subcontract and prime contracts throughout the project lifecycle.
• Maintain contract records, change orders, correspondence, and project documentation to ensure accuracy and compliance.
• Track and organize contractual documents, ensuring project files are complete, current, and readily accessible.
• Support insurance compliance activities, including certificate tracking, renewals, and claims administration.
• Coordinate with subcontractors, insurance brokers, consultants, and project stakeholders regarding contract and administrative requirements.
• Assist with contract reviews, risk tracking, and responses to routine contractual and commercial matters.
• Support project reporting, cost and schedule control documentation, and other project controls activities as required.
• Perform other duties as assigned.

Skills

Contract administration

Project controls

Documentation control

Communication

Education

Bachelor’s degree in Cost Engineering, Accounting, Finance, Business Administration, Construction Management, or related field

Tools

Microsoft Office

Excel

Job description

Company Description

As a global engineering solutions firm that plays a leading role in the areas of plants, architecture and asset management, Hyundai Engineering is expanding into renewable energy to build a sustainable future. In the area of plants, the company provides total solutions for front-end engineering design (FEED) as well as engineering, procurement and construction (EPC).

Job Summary

We are seeking a detail-oriented Contract Management Assistant to support contract administration and project controls activities for the Hanwha Philly Shipyard Expansion Project. The successful candidate will assist in managing subcontract and prime contract documentation, supporting change order administration, maintaining project records, coordinating insurance compliance activities, and providing administrative support for legal and commercial matters throughout the project lifecycle.

Key Responsibilities

• Assist in the administration of subcontract and prime contracts throughout the project lifecycle.
• Maintain contract records, change orders, correspondence, and project documentation to ensure accuracy and compliance.
• Track and organize contractual documents, ensuring project files are complete, current, and readily accessible.
• Support insurance compliance activities, including certificate tracking, renewals, and claims administration.
• Coordinate with subcontractors, insurance brokers, consultants, and project stakeholders regarding contract and administrative requirements.
• Assist with contract reviews, risk tracking, and responses to routine contractual and commercial matters.
• Support project reporting, cost and schedule control documentation, and other project controls activities as required.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Cost Engineering, Accounting, Finance, Business Administration, Construction Management, or a related field.
• 0-2 years of experience in project controls, contract administration, cost control, scheduling, accounting, or related functions.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational skills with attention to detail and document control practices.
• Ability to manage multiple tasks and meet deadlines in a fast-paced project environment.
• Strong written and verbal communication skills.

Preferred

• Experience supporting construction, engineering, EPC, or industrial projects.
• Familiarity with subcontract administration and contract management processes.
• Knowledge of project controls, cost tracking, or construction documentation.
• Experience working with insurance certificates, claims administration, or compliance documentation.

Additional Information

• Must be legally authorized to work in the United States.
• Position is based at the Hanwha Philly Shipyard Expansion Project.
• Occasional weekend work may be required depending on the project schedule

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performance of the essential functions typically require sitting, standing, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, handling tools or controls, talking, hearing, seeing, repetitive motions, and include the physical ability to navigate active job sites and construction areas.

Work Environment

Work is performed in a variety of environments ranging from the office to construction sites, which may involve working near moving mechanical parts, equipment, or machinery on rough or uneven surfaces, and exposure to dust, noise, chemicals, odors, gas, oils, fumes, extreme temperatures, or heights. May occasionally be exposed to inclement or hazardous conditions, including but not limited to inadequate lighting, work space restrictions, and intense noises and travel; requiring moderate physical activities.

The above statements are intended to describe the general nature and level of work being performed by incumbents. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified and it is not a contract express or implied. All employees may have other duties assigned at any time.