CONTRACT/GRANT ADMINISTRATOR SENIOR (AVIATION-MAINTENANCE)

Broward County Government; Fort Lauderdale (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Tuition reimbursement

Health plan premiums

Healthcare benefits including HSA

Pension / Retirement plan

Job summary

Broward County Board of County Commissioners seeks a Senior Contract/Grant Administrator (Aviation-Maintenance) to oversee maintenance service contracts for Fort Lauderdale-Hollywood International and North Perry airports. The role focuses on procurement, contract administration, and compliance within the public sector.

The position requires a Bachelor's degree in public or business administration and at least four years in procuring, managing, or monitoring contracts, grants, or leases, with

Qualifications

• Requires a Bachelor's degree in public or business administration or a closely related field.
• Requires four (4) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience including six (6) months lead work experience.

Responsibilities

• Negotiate contract agreements; advise on contracts or projects and provide liaison among County departments.
• Review contracts, leases and agreements to determine risk exposure and insurance needs.
• Provide professional staff assistance and develop contractual documents for compliance with Federal and County program standards.

Skills

Procurement

Contract management

Vendor relations

Public sector

Education

Bachelor's degree in public or business administration

Tools

PeopleSoft Procurement

Job description

Requirements And Preferences

The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator, Senior (Aviation-Maintenance).

THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANYTIME.

Benefits of Broward County Employment

• Eleven (11) paid holidays each year
• Vacation (Paid Time Off) = 2 weeks per year
• Tuition Reimbursement (Up to 2K annually)
• Up to 40 hours of Job Basis Leave for eligible positions
• Paid Parental Leave
• High Deductible Health Plan – bi-weekly premiums: Employee $10.90 / Family $80.79
• Includes a County Funded Health Savings Account of up to $2000 Annually
• Consumer Driven Health Plan – bi-weekly premiums: Employee $82.58 / Family $286.79
• Florida Retirement System (FRS) – Pension or Investment Plan
• 457 Deferred Compensation county matches up to $2,000 a year

Broward County owns and operates two airports in the County - the Fort Lauderdale - Hollywood international Airport, where the majority of our employees work, and the North Perry airport, a general aviation facility located in Pembroke Pines, Florida. The mission of the Aviation Department is to operate safe and secure facilities that are cost effective and meet the needs of our community. With contributions of our employees, our tenants, and vendors, we aim to be the airport of choice for the travelling public and general aviation services in our area.

BCAD - a great place to work!

General Description

Performs supervisory work in initiating, coordinating and administering assigned programs or projects involving public sector procurements and contract, grant, or lease administration.

Works independently, under limited supervision, reporting major activities through periodic meetings.

This position will be responsible for the Maintenance service contracts including janitorial for Fort Lauderdale-Hollywood, International Airport, North Perry Airport, and ancillary buildings and will require experience in managing such. This position will not be involved in Grants or any aspects of such.

Minimum Education And Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires four (4) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience including six (6) months lead work experience.

Special Certifications and Licenses

Possess and maintain a valid Florida Class E Driver's License based on area of assignment.

Must secure and maintain for the duration of employment - Airfield driving privileges (movement/nonmovement area driving).

Must secure and maintain for the duration of employment - Security Identification Display Area (SIDA) access with Customs and Border Protection Seal.

Preferences

• NIGP-CPP (The Institute for Public Procurement-Certified Procurement Professional) Certification
• American Association of Airport Executives (AAAE) Member Certification
• Agency Buyer Certification
• 1+ years of PeopleSoft Procurement Experience
• 1+ years of Large Scale Janitorial Services Contract Administration Experience

SCOPE OF WORK

Duties And Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Negotiates contract agreements; assists and advises on matters pertaining to contracts or projects assigned; provides administrative liaison among various County operational and administrative functions related to assigned contracts.

Reviews contracts, leases and agreements to determine risk exposure, and establishes insurance coverage needs, contractors and vendors; including binding document approval signature.

Provides ongoing contract administration projects for the section; reviews, understands, interprets, trains, and provides technical assistance on Federal laws, policies, regulations, statutes and technical manuals; provides professional level staff assistance to administrative superiors or division or department head in specially assigned areas of operation.

Oversees the process of property damages and personal injury claims to their final resolution, through investigation, processing, and settling liability claims; manages and oversees special contracts, grants, and projects for administration; acts as project or lead-worker responsible for monitoring and evaluating activities.

Writes specifications that assist with developing procurement solicitation documents and monitors all procurement activities of a project which has operational responsibilities of a major scope until product is delivered.

Provides professional level staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to programs or projects assigned; develops contractual documents for compliance with Federal and County program standards including contracts and amendments, and grant applications; documents commission meetings.

Reviews contractual performance data, utilization, expenditure of funding, number of clients served, performance measures for contractual agreements; reviews/monitors master agreements, grants, agreements for compliance, amendments, audit reports, etc.

Works with relevant departments and divisions to review bid drafts, bid responses, status updates, and any additional information requested to complete processes.

Trains and evaluates the performance of assigned staff; including approval of request for time off, and the resolution of any concerns or complaints.

Completes special projects, ad hoc reports and other special assignments.

Performs related work as assigned.

Additional Duties & Responsiblilites

Provide strategic oversight of contract budgets, including forecasting, tracking expenditures, and ensuring compliance with contractual, financial, and organizational requirements.

Lead and oversee the purchase requisition process, ensuring proper controls, approvals, and alignment with procurement policies, while advising staff and stakeholders on best practices.

Direct the review, validation, and approval of vendor invoices for payment, ensuring accuracy, contractual compliance, and timely processing; resolve complex discrepancies and serve as a key point of contact with vendors and internal leadership.

Competencies

• Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Asks questions to encourage others to think differently and enrich their analyses of complex situations. Accurately defines the key elements of complex, ambiguous situations.
• Balances Stakeholders: Anticipates and balances the needs of multiple stakeholders. Provides guidance so that others understand the needs of different stakeholders and can balance them appropriately. Makes sure people understand and adhere to ethical standards when working with stakeholders; models and ensures cross-cultural sensitivity.
• Resourcefulness: Secures and deploys resources effectively and efficiently. Leverages team resources well to accomplish the team's goals. Holds others accountable for conserving resources. Manages work across multiple projects or work streams to ensure that expected progress is made.
• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.
• Ensures Accountability: Holds self and others accountable to meet commitments. Measures and tracks team's and own performance, and helps the team learn from success, failure, and feedback. Adheres to, and enforces, goals, policies, and procedures.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.
• Organizational Savvy: Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
• Courage: Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies © .

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

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Americans With Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email [e-mail] to make an accommodation request.

County-wide Emergency Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.