CONTRACT COORDINATOR I - 55007469

State of Florida; West Palm Beach (FL); On-site; USD 59,000 - 72,000; Full time

Job summary

The Florida Department of Transportation (FDOT) is hiring for a Contract Coordinator I in Palm Beach County. The role ensures contract compliance, administers work documents, and coordinates with vendors and internal teams to support timely contract execution.

Applicants must meet minimum qualifications, possess a valid driver license, and may be involved in pre-work meetings and document preparation for renewals and maintenance agreements. CAD provides additional pay differentials.

Qualifications

• High School Diploma or GED with 12 months of infrastructure design, construction, or maintenance experience; or an associate degree or higher.
• Valid Class E driver license with acceptable driving record.
• Be able to drive a state vehicle as required.
• Meet the qualifications in Title 49 CFR Part 391.11.

Responsibilities

• Oversees contractor activities on maintenance contracts to ensure contract documents and administration procedures are followed.
• Creates, issues, and verifies work documents indicating locations, pay item quantities, and start/end dates as required by contract.
• Conducts field reviews with contractors as needed.
• Assists with development of preliminary plans, specifications, and estimates for assigned contracts.

Skills

Verbal & written communication

MS Word & Excel

Contract oversight

Engineering terminology

Education

High School Diploma or GED

Associate degree or higher

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:882316

Agency: Department of Transportation

Working Title: CONTRACT COORDINATOR I - 55007469

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

496/PALM BEACH OPERATIONS

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Ackeemia Sinclair

CONTACT EMAIL ADDRESS: [e-mail]

ANTICIPATED HIRING SALARY: $63,340.42 (includesCompetitive Area Differential)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Contract Coordinator I - District Four/Director of Operations / District Maintenance / West Palm Beach Maintenance-Admin/West Palm Beach Maint – Eng/Contracts

This position will ensure the agency’s programs and operations run efficiently and in compliance with all contractual requirements. This position manages, monitors, and administers contracts to ensure timely execution, accurate documentation, and adherence to agency policies, state regulations, and funding guidelines. By supporting procurement activities, coordinating with vendors and internal stakeholders, and tracking contract performance.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

District Four | Palm Beach Operations
7900 Forest Hill Blvd
West Palm Beach, FL 33413

Annual Salary Range:

$52,129.02 - $67,461.09

A Competitive Area Differential (CAD) additive in the amount of $1,976.00 will be added to the annual salary.

Your Specific Responsibilities:

Oversees contractor activities on maintenance contracts to assure that the Contract Documents are being adhered to and Contract Administration procedures are being followed. Creates, issues, and verifies work documents to contractors indicating work locations, pay item quantities of work to be performed, and date work is to begin/end, if required by contract. Makes field reviews with contractor as needed.

Assists with the development and preparation of the preliminary plans, specifications, preliminary estimates, and related contract documents for all assigned contracts. Conducts pre-work meetings to ensure the contractor understands scope of work and expected results. Assists with the preparation of contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, time extensions, contractor correspondence and other documents necessary for proper management of the contract as directed.

Provides support to inspector in resolving contract related problems and scheduling of work. Motivates inspector to improve the quality and quantity of work performed. Provides assigned inspector with on-the job training in proper techniques and Department procedures.

Verifies invoices, generates pay estimates in Site Manager and Florida Accountability Contracts Tracking System (FACTS) and enters data in the Maintenance Management System. Completes Notice of Beginning and Ending letters, Contractor Field Performance Reports and other related documents as directed.

Coordinates and assists in performing work need surveys to gather information for maintenance contract work plan. Evaluates work plan for possible conflicts with existing utilities, other projects, local residents, cities and businesses.

Assists with data collection and field reviews pertaining to legal claim investigations

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• engineering concepts and repair inspection

Skills in:

• verbal and written communications
• using computer programs such as Word, Excel, and other department mainframe programs.

Ability to:

• oversee and administer contracts
• interpret contract plans, standard specifications, design standards and a general understanding of engineering terminology
• plan, organize, and coordinate work assignments
• maintain accurate records
• analyze and resolve problems using plans, specifications, contract documents and engineering judgment
• interpret field data
• maintain effective working relationships with others
• use procedures and specifications to develop maintenance contracts

Other Job-Related Requirements:

While on-duty status, the position's incumbent may be required to drive a state owned or leased vehicle to perform the duties of this position. A valid Class E driver's license is required. Employee may be required to work with or around hazardous materials. Responsible for adhering to the provisions and requirements of section 215.422, F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.

Minimum Qualifications:

High School Diploma or Certificate of High School Equivalency and 12 months of infrastructure design, construction, or maintenance experience; or an associate degree or higher.

Position requires a valid Class E driver license with an acceptable driving record in accordance with the Department’s Driver’s Record Requirements Policy. An unacceptable driving record is defined as any of the following:

• three (3) or more moving violations in the past three (3) years that accumulate three (3) or more points per violation;
• any two (2) convictions of reckless driving in the past three (3) years;
• a suspension or revocation of the driver license for moving violations in the past three (3) years; and
• a suspension or revocation for refusal to take a sobriety test, or any suspension or revocation for a DUI conviction, in the past four (4) years.

Your driving record will be reviewed and the status of your driver’s license confirmed.

To be considered for employment, applicants must meet the qualifications outlined in Title 49 CFR Part 391.11.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affimative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at [phone] for assistance.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location: WEST PALM BEACH, FL, US, 33413

Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.