Accounts Payable/ Receivable Coordinator - Job ID 14352

CAPITOL REGION EDUCATION COUNCIL; Windsor (CT); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Group Health Insurance Plans

Life Insurance

Long Term Disability

403(b) Retirement Savings Plan

Flexible Spending Account

Job summary

The Capitol Region Education Council (CREC) is seeking an Accounts Payable/Receivable Coordinator to manage vendor payments, invoicing, and reconciliation for River Street Schools and Programs. The role supports business operations, maintains financial records, ensures internal controls, and collaborates across departments to provide accurate financial reporting and timely processing of transactions.

Qualifications include an AA or equivalent, strong detail orientation, and experience with

Qualifications

• Associate's degree or equivalent and related experience.
• Experience with purchasing, accounts payable, and accounts receivable processes.
• Ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Manage procurement and purchase orders per policies.
• Coordinate accounts payable/receivable from start to finish.
• Prepare and send invoices; monitor collections.
• Reconcile accounts and monitor vendor/customer balances.
• Produce financial reports and support budgeting.
• Provide training on purchasing procedures and systems.

Skills

Accounts payable

Accounts receivable

P-Card reconciliation

Vendor management

Budget monitoring

Financial reporting

Attention to detail

Education

Associate's Degree (AA) or equivalent

Tools

Financial systems

Job description

Accounts Payable/ Receivable Coordinator

Since 1966, the Capitol Region Education Council (CREC) has been dedicated to providing innovative, high-quality, and cost-effective educational programs and services to meet the diverse needs of children and adults in Greater Hartford. Serving 33 member districts and reaching additional communities statewide, CREC supports approximately 12,000 students annually through more than 120 educational programs. Our offerings include professional learning and coaching for educators, specialized programming for students with diverse needs, and PreK-12 education across 16 interdistrict magnet schools. Additionally, CREC provides school construction, operations, and cooperative business services, while also delivering programs that help adults build real, job-ready skills.

Position Summary

The Accounts Payable/Receivable Coordinator is responsible for coordinating and managing accounts payable and accounts receivable functions for River Street Schools and Programs, ensuring the accurate processing, recording, verification, and reconciliation of financial transactions in accordance with agency policies and accounting standards. This position provides financial, administrative, and operational support through the timely management of vendor payments, customer invoicing, receipt of funds, account reconciliation, and maintenance of related financial records.

In collaboration with Business Services, this position serves as a key resource for business operations by monitoring transaction accuracy, supporting financial reporting requirements, and ensuring compliance with agency procedures and internal controls. The role requires a high degree of professionalism, attention to detail, confidentiality, and independent judgment in managing multiple priorities and supporting the Program's financial operations.

ESSENTIAL DUTIES and RESPONSIBILITIES

• Manage the procurement of goods and services by identifying vendors, obtaining quotes, and issuing purchase orders in accordance with organizational policies and budget requirements.
• Coordinate the purchasing process from requisition through receipt, ensuring timely acquisition of materials, equipment, and services needed to support operations.
• Monitor Program spending and purchasing trends, providing data and recommendations to support financial stewardship and resource allocation.
• Coordinate and manage accounts payable and accounts receivable processes from start to finish to ensure the timely, accurate, and compliant processing of financial transactions in accordance with agency policies, procedures, and accounting standards.
• Serve as a primary financial liaison for program staff, Business Services, vendors, customers, and other stakeholders, providing responsive customer service and resolving inquiries related to payments, invoices, budgets, and account activity.
• Facilitate vendor payment processing, including reviewing purchase orders, verifying supporting documentation, validating vendor information, resolving discrepancies, and ensuring all required approvals are obtained prior to payment.
• Administer customer billing and accounts receivable activities, including invoice preparation, payment tracking, account maintenance, collection follow-up, and monitoring outstanding balances.
• Research and resolve complex accounts payable and receivable issues, including invoice discrepancies, vendor disputes, customer account concerns, delinquent payments, and reconciliation variances.
• Maintain accurate financial records and documentation within electronic financial management systems, ensuring records are complete, organized, and available for audit, reporting, and compliance purposes.
• Review, reconcile, and monitor financial transactions, account balances, vendor statements, customer accounts, and supporting documentation to ensure accuracy and adherence to internal controls.
• Manage purchasing card (P-Card)distribution and reconciliation processes, including reviewing transactions, validating receipts and supporting documentation, ensuring compliance with agency purchasing policies, and resolving discrepancies with cardholders and Business Services.
• Monitor and support classroom and program budgets, tracking expenditures, reviewing available balances, providing budget status updates, and assisting staff in ensuring expenditures align with approved funding allocations and program needs.
• Coordinate month-end and year-end financial activities, including account reconciliations, revenue and expenditure tracking, open purchase order reviews, and preparation of supporting documentation.
• Generate, analyze, and distribute financial reports related to accounts payable, accounts receivable, budget activity, aging reports, outstanding obligations, collections, compliance monitoring, and other operational metrics as requested.
• Provide training, guidance, and technical support to staff regarding purchasing procedures, accounts payable and receivable processes, P-Card requirements, budget monitoring, financial systems, and related business practices.
• Identify process improvement opportunities and assist in the development and implementation of enhanced financial procedures, controls, and workflows to improve efficiency, accuracy, and customer service.
• Conduct financial research and analysis related to payment trends, aging accounts, expenditure patterns, forecasting, compliance monitoring, and operational performance to support informed decision-making.
• Foster positive working relationships with program staff, families, school districts, and external agencies to support effective communication, coordinated services, and a positive educational environment for students.
• Comply with all company policies and procedures.
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibility

This position has no supervisory responsibilities.

Competencies

• Project Management - Supports project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and on budget; Manages project team activities.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Written & Oral Communication - Speaks and writes clearly; Listens and gets clarification; Responds well to questions; Varies writing style to meet needs; Demonstrates group presentation skills.
• Organizational Skills: Manages time and resources efficiently.
• Collaboration: Works well with team members and provides support as needed.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Adaptability: Adjusts to changes and new situations easily.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Qualifications

• Associate's Degree (AA) or equivalent from two-year college or technical school, or six months to three years related experience and/or training, or equivalent combination of education and experience.

Travel Requirements

Motor Vehicle Operator's License or ability to provide transportation to meetings, trainings, and professional learning opportunities as required.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing (occasionally, less than 1/3)
• Walking (occasionally, less than 1/3)
• Sitting (continually, more than 2/3)
• Ability to work outdoors (occasionally, less than 1/3)
• Lifting up to 10 lbs. (occasionally, less than 1/3)
• Carrying up to 10 lbs. (occasionally, less than 1/3)
• Moderate Noise

WHAT'S IN IT FOR YOU?

• Group Health Insurance Plans
• Basic & Supplemental Life Insurance
• Long Term Disability & Short Term Disability options
• 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
• Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
• Comprehensive benefit time package
• Employee Assistance Program
• Bereavement time & Religious Holidays
• Credit Union Access
• Tuition Reimbursement Program
• Employee Network Groups
• Access to professional learning opportunities with two fully paid courses through CREC University each year, empowering you to expand your skills and advance your career!
• Benefit from our exclusive partnership with Springfield College, offering a 15% discount on tuition for next-level degree programs to support your academic and career aspirations!

Based on terms and conditions during your employment, specific to your job classification and collective bargaining agreement.

Diversity, Equity, & Inclusion Statement

CREC strives to understand and confront the symptoms and causes of racism and prejudiceranging from biases to aggressions to discriminatory policies, practices, and traditionsthat harm people from systemically marginalized groups or that benefit privileged groups. CREC staff and students acknowledge and respect people of all identifiers, such as race, socioeconomic status, gender identity and expression, education, age, ability, ethnicity, culture, sexual orientation, language, nationality, religion, and veteran status.

Disclaimer Statement

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To access the job description and salary range document, please click https://www.crec.org/careers/jobs.php To access addition new employee information, including a general benefits overview, please click: https://www.crec.org/careers/new-employees.php