Contract Coordinator

Charleston Area Medical Center; Charleston (WV); On-site; USD 52,000 - 78,000; Full time

Job summary

Vandalia Health's General Hospital seeks a Contract Coordinator to manage contract processes, develop reporting tools, and ensure compliance with ISO and DNV standards.

The role requires collaboration with legal and compliance leadership, system administration for electronic support systems (Compliance 360), and ongoing vendor qualification and performance monitoring. Ideal candidates will have a Bachelor's degree and at least 3 years hospital experience.

Qualifications

• Bachelor's degree required; hospital experience preferred.
• 3+ years coordinating contracts in a healthcare setting.
• Knowledge of ISO and DNV standards.
• Experience with Compliance 360 is a plus.

Responsibilities

• Support day-to-day operations of contract database and respond to alerts.
• Follow up with Contract Owners to ensure PI and Evaluations are completed.
• Ensure PI reports are in standardized formats.
• Provide end-user support (adding/deleting users, passwords, contracts).
• Assist in vendor qualification for non-PO suppliers.
• Report to QMS or Board of Quality on contract owner compliance.
• Compare AP vendor payments to the contracted services database.

Skills

Contract management

Reporting tools

ISO/DNV compliance

Policy communication

Vendor management

Education

Bachelor's Degree

Tools

Compliance 360

Job description

Contract Coordinator -- Corporate Nursing -- General Hospital(Job Id 78360)

Location: US:WV:Charleston

Post Date: 8/21/2026

Category: Professional

Employment Type: Employee

Description

Job Summary

This position's primary responsibility is coordinating the processes of developing and producing reporting tools, communicating policies and procedures, and monitoring and maintaining records for contractual arrangements and other agreements for all of Vandalia Health entities, under the direction of the Vice President for Supply Chain, in collaboration with the General Counsel and Chief Compliance Officer. The person must apply and achieve satisfactory status related to compliance with ISO and DNV standards, being the gatekeeper and quality control for all contracts and agreements. Coordination and facilitation of relevant committees and departments is required. This position also assures IT coordination and integration as the system administrator for electronic support systems, including Compliance 360.

Responsibilities

• Support the day to day operational work in the database (responding to alerts).
• Follow up with Contract Owners to ensure completion of PI and Evaluations.
• Ensure PI reports are in the correct standardized format.
• Provide support to end users (adding/deleting users, passwords and contracts).
• Understanding what it takes to Qualify Vendors for non PO suppliers.
• Report out to QMS or Board of Quality on contract owner compliance.
• Compare AP vendor payments to contracted service database.

Prepare reports that may be used to validate contracted services reviews for regulatory agencies.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact)

The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department's identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.

Competency Statement

Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist.

Common Duties and Responsibilities

(Essential duties common to all positions)

1. Maintain and document all applicable required education.
2. Demonstrate positive customer service and co-worker relations.
3. Comply with the company's attendance policy.
4. Participate in the continuous, quality improvement activities of the department and institution.
5. Perform work in a cost effective manner.
6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.
7. Perform work in alignment with the overall mission and strategic plan of the organization.
8. Follow organizational and departmental policies and procedures, as applicable.
9. Perform related duties as assigned.

Education

• Bachelor's Degree (Required) Experience: 3 years hospital experience

Work Schedule: Days

Status: Full Time Regular 1.0

Location: General Hospital

Location of Job: US:WV:Charleston