Contract Controls Specialist

Jacobs; New York (NY); On-site; USD 97,000 - 107,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Stock purchase plan

Unlimited PPTO

Paid holidays

Caregiver leave

Job summary

Jacobs is seeking a highly organized Contract Control Specialist to support contract administration, project controls, compliance tracking, and documentation management for the NYCSCA Emergency Program in New York City. The role collaborates with managers, contractors, consultants, and client representatives to maintain contract documentation and reporting throughout project delivery.

The ideal candidate has strong analytical skills, contract administration experience, and the ability to manage

Qualifications

• Bachelor’s degree from an accredited college or university.
• Minimum five years of full-time professional experience in PM, Construction, Design, Operations, Contract Administration, Architecture, Electrical/Mechanical/Plumbing, or related fields.
• Minimum three years of supervisory or managerial experience.
• Minimum three years of administrative experience with construction consultants or contractors.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Maintain and organize contract records, change orders, amendments, correspondence, and project documentation.
• Review contract documents for completeness, accuracy, and adherence to project requirements.
• Coordinate with program managers, contractors, consultants, and client representatives on all contractual matters.
• Assist with procurement activities and support contract closeout processes.
• Prepare monthly status reports, contract summaries, and management presentations.
• Monitor budgets, expenditures, and contract performance metrics to support project controls.
• Support risk management and claim avoidance through accurate documentation and recordkeeping.
• Ensure compliance with all applicable regulations, policies, procedures, and contract requirements.
• Participate in project meetings and provide contract administration support throughout all phases of project delivery.
• Supervise administrative staff as required.
• Utilize Microsoft Office, SharePoint, and project management tools to manage contract documentation and reporting.

Skills

Analytical skills

Organizational skills

Leadership

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

SharePoint

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Jacobs is seeking a highly organized and detail oriented Contract Control Specialist to support contract administration, project controls, compliance tracking, and documentation management for the New York City School Construction Authority (NYCSCA) Emergency Program. This role works closely with program managers, contractors, consultants, and client representatives to ensure all contract documentation, reporting, and compliance requirements are accurately maintained throughout the project lifecycle.

The ideal candidate brings strong analytical skills, contract administration experience, and the ability to manage multiple contracts across a fast paced capital program.

Key Responsibilities

• Maintain and organize contract records, change orders, amendments, correspondence, and project documentation.
• Review contract documents for completeness, accuracy, and adherence to project requirements.
• Coordinate with program managers, contractors, consultants, and client representatives on all contractual matters.
• Assist with procurement activities and support contract closeout processes.
• Prepare monthly status reports, contract summaries, and management presentations.
• Monitor budgets, expenditures, and contract performance metrics to support project controls.
• Support risk management and claim avoidance through accurate documentation and recordkeeping.
• Ensure compliance with all applicable regulations, policies, procedures, and contract requirements.
• Participate in project meetings and provide contract administration support throughout all phases of project delivery.
• Supervise administrative staff as required.
• Utilize Microsoft Office, SharePoint, and project management tools to manage contract documentation and reporting.

Here's what you'll need

• Bachelor’s degree from an accredited college or university.
• Minimum of five (5) years of full-time professional experience in one or more of the following Project Management, Construction Management, Design Management, Operations Management, Contract Administration, Architecture, Electrical Engineering, Mechanical/Plumbing Systems, or related technical/construction fields.
• Minimum of three (3) years of supervisory or managerial experience.
• Minimum of three (3) years of administrative experience working with Construction consultants, and/or Construction contractors.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $97,000.00 to $107,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job posted on August 03, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.