Contract Administration Manager I

HEALTH AND HUMAN SERVICES COMMISSION; Austin (TX); Remote; USD 36,000 - 60,000; Part time

Benefits offered by this job

Health insurance

Pension plan

Generous time off

Career advancement opportunities

Job summary

Health and Human Services Commission (HHSC) seeks a Contract Administration Manager I to lead procurement and grant-related work products for HHSC programs. The role emphasizes developing and finalizing solicitation documents, grants, and related policies with minimal supervision.

Part-time position based in Austin, TX. Candidates should have CTCD/CTCM certifications or be willing to obtain them within six months, with strong drafting and legal/compliance skills to support complex procurement

Qualifications

• 3 years’ experience with procurement practices, statutes, rules and regulations.
• Experience with federal/state procurement and grants management preferred.
• Ability to develop and review procurement documents, templates, and SOWs.

Responsibilities

• Develop procurement and grant solicitation documents and timelines to ensure policy compliance.
• Standardize SOW components, templates, and technical writing guidance for HHSC staff.
• Draft and deliver training on effective SOW development and procurement practices.
• Coordinate with legal, program staff, and procurement to resolve issues and monitor effectiveness.
• Review laws, rules, and regulations affecting agency operations and assist with legislative implementation.

Skills

Procurement knowledge and policy

Grant solicitation experience

Legal research and writing

Communication and collaboration

Project management

Education

Certified Texas Contract Developer (CTCD)

Certified Texas Contract Manager (CTCM)

Paralegal certification or law license

Project Management Professional certification

Job description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

• Functional Title: Contract Administration Manager I
• Job Title: Contract Administration Mgr I
• Agency: Health & Human Services Comm
• Department: OBBBA RHTP PCS ADMIN
• Posting Number: 22243
• Closing Date: 10/23/2026
• Posting Audience: Internal and External
• Occupational Category: Business and Financial Operations
• Salary Range: $3,188.75- $5,392.91
• Pay Frequency: Monthly
• Salary Group: TEXAS-B-26
• Shift: Day
• Additional Shift: Days (First)
• Telework:
• Travel:
• Regular/Temporary: Regular
• Full Time/Part Time: Part time
• FLSA Exempt/Non-Exempt: Exempt
• Facility Location:
  • Job Location City: AUSTIN
  • Job Location Address: 4601 W GUADALUPE ST
• Other Locations:
  • MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK

Job Description

Procurement & Contracting Services is looking for a Contract Administration Manager I. This is a part time position.

Under the direction of the Health and Human Services Commission Procurement and Contracting Services Director of Special Programs, performs highly advanced consultative work developing grants solicitations; complex solicitations; developing, revising, and promoting compliant policies, procedures, forms, and reports; overseeing the preparation and implementation of various grant-related and procurement-related documents and systems; and interpreting laws and regulations. Works in conjunction with client programs and other agency stakeholders to develop and implement efficient and effective grant practices and procurement practices throughout the HHS system and may initiate and coordinate the approval process to finalize such practices. Works under minimal supervision with extensive latitude for the use of initiative and independent judgement.

Essential Job Functions

• Develops, revises, and/or implements procurement documents and grant solicitation documents and timelines ensuring compliance with agency policies and procedures and applicable federal and state statutes and rules throughout the grant or procurement cycle. (50%)
• Develops, maintains, and improves standardized SOW templates, procedures, technical writing standards, checklists, job aids, examples, and guidance for use by HHSC program and procurement staff.
• Develops standardized approaches for drafting common SOW components, including deliverables, performance requirements, reporting requirements, Contractor responsibilities, and acceptance criteria.
• Identifies recurring SOW deficiencies and recommends improvements to procurement templates, processes, guidance, and training.
• Develops and delivers training, workshops, or technical assistance to program and procurement staff regarding effective SOW development.
• Maintains consistency in terminology, formatting, document structure, and technical writing practices.
• Researches and recommends appropriate tools and technology that may improve the efficiency, consistency, and quality of SOW development and review. (30%)
• Participates in HHS System contracting, procurement, and grant-related workgroups, committees, and projects. Communicates on a complex level to provide, exchange or verify information, answer inquiries, address issues and resolve problems related to division operations as well as procurement management and grant management for HHS system staff. (10%)
• Coordinates and communicates, individually and collectively, with legal services, procurement and contracting staff, program area staff, and state and agencies to identify needs, resolve problems, and monitor and discuss effectiveness of procurement and grant solicitation documents. (5%)
• Reviews drafts of laws, rules, and regulations affecting agency operations; and bills or amendments for legislative consideration and assist with legislative implementation. (5%)

Registrations, Licensure Requirements Or Certifications

• Certified Texas Contract Developer (CTCD) required.
• Certified Texas Contract Manager (CTCM) certification must be obtained within six months of hire.
• Dual CTCD/CTCM certification preferred.
• Project Management Professional certification preferred.

Knowledge Skills Abilities

• Knowledge of and skill in implementing Federal and grant laws and regulations, including 2CFR200, the State of Texas Procurement and Contract Management Guide, and Texas Grant Management Standards.
• Knowledge of legal principles, practices, and proceedings: of state and federal laws, rules, and regulations; and of agency administrative rules and regulations.
• Skill in working on complex procurement projects.
• Skill in legal research, writing, and analysis; in the use of a computer and applicable software; in using reasoning and logic; in identifying and solving complex problems; in prioritizing workloads; in mediation and negotiations; and in using judgment to identify courses of action.
• Skill in developing procedures, templates and processes.
• Skill in preparing and composing clear and concise reports, manuals, technical information and correspondence.
• Ability to interpret statutes, state, and federal rules and regulations.
• Ability to develop solutions to problems.

Initial Screening Criteria

• 3 years’ experience with procurement practices, statutes, rules and regulations. Federal and state procurement and management and grants procurement and management strongly preferred.

Preferred Qualifications

• Paralegal certification or law license preferred.

Additional Information

• N/A

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Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.