Contract Compliance Coordinator, DECE - 27252

NYC Public Schools; New York (NY); On-site; USD 82,000 - 90,000; Full time

Job summary

NYC Public Schools, Division of Early Childhood Education, seeks a Contract Compliance Coordinator to support the Manager of Policy and Contract Compliance in outreach, monitoring and ensuring compliance across DECE-constrained programs. The role emphasizes coordinating activities, maintaining documentation, and communicating with providers and internal stakeholders.

Applicants should have a bachelor’s degree with relevant experience, strong organizational skills, and the ability to translate

Qualifications

• Bachelor’s degree and two years of community work experience or equivalent.
• Experience supporting contract compliance, program monitoring, or regulatory oversight preferred.
• Familiarity with NYCPS policy and early childhood education systems is a plus.

Responsibilities

• Provide outreach and engagement to community programs about contract requirements and compliance expectations.
• Coordinate compliance monitoring activities and maintain accurate records and documentation.
• Develop guidance materials and deliver training on contract compliance topics.
• Assist in data collection, reporting, and analysis to inform compliance strategies.

Skills

Organizational skills

Project coordination

Data analysis

Verbal and written communication

Interpersonal skills

Education

Bachelor's degree

High school diploma or equivalent with 6 years experience

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Position Summary

The Division of Early Childhood Education (DECE) supports the operational and programmatic functions of early childhood education programs for New York City children in elementary schools, Pre-K Centers, and New York City Public Schools (NYCPS) contracted settings—including Community Based Organizations (CBOs) and Family Childcare (FCC) programs. DECE provides families with access to high-quality, inclusive early childhood programs for children birth to five in diverse settings, supporting children’s growth and development. By working in partnership with families and programs, DECE ensures that children are engaged, nurtured, and supported. The Contract Compliance Coordinator will support the Manager of Policy and Contract Compliance in coordinating activities related to outreach, engagement, monitoring and ensuring compliance across DECE-constrained early childhood programs. The Coordinator will assist in tracking contract requirements, supporting community-based provider compliance efforts, and maintaining systems and documentation that ensure alignment with NYCPS, City, State, and Federal policies, regulations, and contractual obligations. The Coordinator will play a key role in supporting compliance monitoring processes, data collection and analysis, and communication with community-based providers and internal stakeholders to promote consistent implementation of contract and policy requirements. Performs related work.

Reports to: Manager of Procurement Strategy and Contract Implementation

Direct Reports: N/A

Key Relationships: Division of Early Childhood Education central and field teams; relevant Central NYCPS teams; NYCPS field offices and staff; Division of Contracts and Purchasing (DCP); Office of General Counsel (OGC); Central Finance; New York City Department of Health and Mental Hygiene (DOHMH); NYC Administration for Children’s Services (ACS); New York State Education Department (NYSED); New York State Office of Children and Family Services (OCFS); other City, State, and Federal agencies; and program leaders in district schools, community-based early childhood centers, and Family Child Care Networks.

Responsibilities

• Provide outreach and engagement to community-based early childhood programs and Family Child Care Networks with contract-specific questions, including clarification of program requirements, deliverables, documentation, and compliance expectations.
• Build collaborative relationships with community-based program leaders to identify recurring implementation challenges and connect programs with appropriate DECE resources and supports.
• Provide direct technical assistance to program leaders to clarify requirements, address implementation challenges, and support timely resolution of compliance concerns.
• Develop clear, accessible provider-facing guidance and communications that translate policy, regulatory, and contractual requirements into actionable expectations.
• Develop and deliver training and technical assistance for programs on various contract compliance topics
• Coordinate compliance monitoring activities for DECE-contracted programs, including tracking adherence to contract terms and regulatory requirements.
• Facilitate the collection, organization, and review of documentation related to provider compliance, including licensing, program operations, and contractual deliverables.
• Maintain accurate and up-to-date records and tracking systems for compliance activities, findings, and follow-up actions.
• Assist in monitoring program performance and compliance data to identify trends, risks, and areas for follow-up.
• Support the development and tracking of corrective action plans and ensure timely follow-up with providers and internal teams.
• Collaborate with DECE teams to ensure providers receive clear and consistent communication regarding contract requirements and compliance expectations.
• Prepare written communications, guidance materials, summaries, and reports related to compliance monitoring and policy updates.
• Coordinate meetings, trainings, and technical assistance sessions to support providers in understanding and meeting compliance requirements.
• Facilitate data collection and develop reports, analysis, and recommendations to inform compliance strategies and continuous improvement.
• Assist with special projects, including audits, reporting requirements, and cross-agency compliance initiatives.
• Stay informed of relevant policies, regulations, and contract requirements to support accurate implementation and guidance.

Qualification Requirements

Minimum

• A baccalaureate degree from an accredited college and two (2) years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six (6) years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one (1) year of experience as described in “1” above.

Preferred

• Experience supporting contract compliance, program monitoring, or regulatory oversight in education, government, or nonprofit settings.
• Knowledge of NYCPS policy and procedures and familiarity with early childhood education systems.
• Familiarity with DOHMH Article 43 and 47 regulations, OCFS Child Care regulations, and Head Start Program Performance Standards (HSPPS).
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Excellent written and verbal communication skills.
• Ability to analyze data and support reporting efforts.
• Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Salary

$82,000 - $90,200 (Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

• New York City Residency is NOT Required

Equal Opportunity Employer

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

Accommodation Requests

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing [e-mail]. The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.