Contract Compliance Administrator -Sanitation Services (Civil Service)

City of Dallas; États-Unis; Sur place; USD 35 000 - 40 000; Plein temps

Résumé du poste

The City of Dallas is seeking a Contract Compliance Administrator to prepare, monitor, and administer contract documents and payments, ensuring obligations are met.

You will oversee procurement activities, maintain a contract database, review leases and insurance, and provide guidance on contract language to support city projects.

Qualifications

• High school diploma or GED required.
• Four years of grants/contracts administration or government contract monitoring/processing.
• Bachelor's degree in Business, Public Administration, or a Social Science field meets education/experience requirements.
• Valid driver’s license with good driving record.
• Salary listed as starting range $25.12 - $28.85 per hour.

Responsabilités

• Provides advanced administrative support for large-scale purchasing and procurement activities for various departments; oversees p-card activities and tracks price agreements, requests, purchases, and contractual obligations; ensures payment requests follow procedures.
• Develops and maintains a contract information database for tracking; oversees provider/consultant contracts and change orders; ensures compliance with regulations.
• Researches and generates information on prior programs and contracts to assist management and other departments.
• Prepares standard lease documents for facility usage and reviews tenants' insurance coverage.
• Monitors and maintains internal and fixed assets; performs audits and inventory.
• Prepares and maintains reports on contract and financial activities for management.
• Assists in interpreting contracts and contractual language for initiatives and city assets.
• Performs other duties as needed.

Connaissances

Contract policies

CDBG regulations

Insurance requirements

Spreadsheet skills

Database skills

Communication skills

Relationship building

Formation

High school diploma or GED

Bachelor's degree in Business, Public Administration, or Social Science

Outils

Spreadsheet software

Database software

Description du poste

Dallas is Growing. Grow With Us. Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community.

Job Summary

Prepares contract documents or reports and monitors contract payments to ensure contractual obligations are met.

Job Description Overview

The Contract Compliance Administrator prepares, drafts, monitors, and administers contract documents or reports, contract payments, and other contract details to ensure contractual obligations are met.

Essential Functions

• 1 Provides advanced administrative support for large scale purchasing and procurement activities for various departments; oversees all p-card activities and tracks, reviews, and monitors all price agreements, requestions, purchases, and contractual obligations; reviews submitted documentation to ensure payment requests are processed in accordance with established procedures and regulations.
• 2 Develops and maintains a data base for contract information to provide a tracking system for contract activity; oversees provider and consultant contracts ensuring compliance with contractual terns and other regulations; oversees change orders, supplemental agreements, subcontractor changes, and other contractual processes.
• 3 Researches and generates information on prior programs and contracts to assist management, other departments or outside agencies.
• 4 Prepares standard lease documents for facility usage to ensure required information regarding lease terms is included; reviews tenants' insurance coverage to ensure that City's requirements are met.
• 5 Monitors and maintains internal and fixed assets; performs maintenance functions, inventory, and various audits.
• 6 Prepares and maintains reports on contract and financial activities to ensure that management has contract information.
• 7 Prepares bank wire transfers to expedite processing of loans and repayment to contractors.
• 8 Assists, supports, and provides direction in the interpretation of various contracts and contractual language for initiatives, directives, and City assets.
• 9 Performs any and all other work as needed or assigned.

Knowledge and Skills

• 1 Knowledge of City contract policies, procedures and requirements.
• 2 Knowledge of Community Development Block Grants (CDBG) regulations.
• 3 Knowledge of City insurance requirements for facility usage.
• 4 Ability to use spreadsheet and database software to generate reports.
• 5 Communicating effectively verbally and in writing.
• 6 Establishing and maintaining effective working relationships.

MINIMUM QUALIFICATIONS:

• EDUCATION: High school diploma or GED equivalent.
• EXPERIENCE: Four (4) years of experience administering, evaluating or auditing grants and/or contracts; or government contract payment monitoring/processing.
• EQUIVALENCIES: A Bachelor's degree (or higher) in Business, Public Administration, or a Social Science field will meet the education and experience requirement.
• LICENSES AND CERTIFICATIONS: Valid driver's license with good driving record.
• Salary Range $25.12 - $28.85 The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.

The City of Dallas is one of the largest employers in the DFW Metroplex. We offer growth opportunities and a chance to make a difference in our community.