Contract Billing and AR Specialist

Arizona Restaurant Supply; Tucson (AZ); On-site; USD 30,307 - 46,838; Full time

Job summary

Arizona Restaurant Supply's Contract Division is seeking a Contract Billing & AR Specialist to manage monthly billing documentation and AR processing in NetSuite. You will label contract SOs, create job costing analyses, reconcile contractor billing, and ensure contract compliance.

The role requires 3–5 years of relevant experience, excellent communication, and strong arithmetic skills. Typical hours are 8am–5pm, Monday–Friday, full-time, non-exempt.

Qualifications

• 3–5 years relevant experience in job costing, construction billing, or AR/collections.
• Excellent written and verbal communication skills.
• Ability to develop and maintain revenue reports.

Responsibilities

• Process monthly contract billing documentation including BOLs, schedules of value, payment applications, and lien waivers as appropriate.
• Ensure each Sales Order from the contracts department is labeled, linked to the correct project, and closed when complete.
• Create and maintain job costing analyses per project; close out upon completion.
• Ensure NetSuite billing agrees with external contractor‑required billing.
• Maintain ongoing contract compliance.
• Post customer payments (cash, check, credit card) and verify/post receipts.
• Update receivables by totaling unpaid invoices; summarize receivables through regular reports.
• Research and resolve payment discrepancies with sales, contracts, and customers.
• Place collection calls to secure outstanding revenue.
• Maintain records of customer payments.
• Additional duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Self-starter

Team player

NetSuite proficiency

Arithmetic skills

Education

Associate's degree or higher in accounting or related field

Tools

NetSuite

Job description

Position Summary

The Contract Billing & AR Specialist shares responsibility for producing monthly billing documentation for Arizona Restaurant Supply's Contract Division and handles day-to-day accounts receivable processing — including payment posting, discrepancy resolution, and collections calls.

Contract Billing

• Ensure each Sales Order from the contracts department is accurately labeled, linked to the correct project, and closed when complete.
• Produce complete monthly billing documentation: BOLs, schedules of value, payment applications, and lien waivers as appropriate.
• Create and maintain job costing analysis per project; close out upon completion.
• Ensure NetSuite billing agrees with external contractor‑required billing.
• Maintain ongoing contract compliance.

AR Processing

• Post customer payments (cash, check, credit card) and verify/post receipts.
• Update receivables by totaling unpaid invoices; summarize receivables through regular reports.
• Research and resolve payment discrepancies with sales, contracts, and customers.
• Place collection calls to secure outstanding revenue.
• Maintain records of customer payments.
• Additional duties as assigned.

Competencies

• Strong organizational skills; ability to multitask.
• High attention to detail.
• Positive communication skills; comfortable resolving issues via phone/email.
• Self‑starter, team player.
• Ability to learn new computer programs; NetSuite experience.
• Strong arithmetic skills.

Minimum Job Requirements

• 3–5 years relevant experience in job costing, construction billing, or AR/collections.
• Excellent written and verbal communication skills.
• Ability to develop and maintain revenue reports.

Preferred Qualifications

• Spanish‑English bilingual.
• Associate's degree or higher in accounting or a related field.

Physical Demands

• Prolonged sitting/computer work.
• Ability to lift up to 15 lbs.

Employment Details

Full-time, hourly non‑exempt position; hours consistent with department norms (8am–5pm, one‑hour lunch, Monday–Friday), unless otherwise specified.