Contract Associate - Sourcing and Value Analysis

UTMB Health; Galveston (TX); Hybrid; USD 55,000 - 85,000; Full time

Job summary

UTMB Health seeks a Contract Associate to manage a portfolio of low-to-moderate-risk contracts throughout the lifecycle. Working under the Contract Manager, you will support institution-wide contracting initiatives, price files, and GPO data management while ensuring compliance with applicable laws and UTMB policies.

You will oversee drafting, negotiation, and execution of contracts, maintain audit-ready records, and collaborate with multiple departments and subcontractors to fulfill contract

Qualifications

• High School Diploma and two years of experience in a business/professional setting.
• Equivalent combination of education and experience considered for the role.
• Must obtain CPSM, CPBB, CPPO, CTCM or equivalent certification within 18 months of appointment.

Responsibilities

• Oversee and prepare contract documents from initial stages through execution for low- to moderate-level contracts.
• Review, negotiate, draft, revise, and amend contracts to ensure compliance with State of Texas, UT System, and UTMB rules.
• Maintain contract documents and records to audit-ready standards and regulatory requirements.
• Support data management, price files, and reports tracking contract compliance, performance, and savings.
• Coordinate with departments and vendors to implement fulfillment of contracts.
• Monitor contract lifecycle including renewals, amendments, and terminations.

Education

Bachelor's Degree

Job description

Minimum Qualifications

High School Diploma and two (2) years of experience in a business/professional setting. An equivalent combination of education and experience relevant to the role may be considered for this position.

Required

Must obtain C.P.S.M., C.P.P.B, C.P.P.O, CTCM, or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title.

Preferred Qualification

Bachelor's Degree

Job Summary

The Contract Associate is responsible for managing a portfolio of low-to-moderate-risk contracts throughout the contract lifecycle. Working under the direction of the Contract Manager, this position is responsible for supporting institution-wide supply chain contracting initiatives, price files, and GPO data management while ensuring compliance with applicable laws and UTMB policies.

Job Duties

• Oversee and prepare contract documents from the initial stages through execution for low- to moderate-level contracts.
• Review, negotiate, draft, revise, and amend contracts to ensure compliance with the State of Texas, UT System, and UTMB rules and regulations.
• Ensure contract documents and records are complete, organized, and audit-ready in compliance with applicable laws and institutional policies.
• Participate in the development and fulfillment of contract requirements.
• Support data management efforts, including maintaining price files and producing reports to track contract compliance, performance, and savings.
• Perform routine information gathering and reporting.
• Assist with investigating and resolving contract-related issues.
• Coordinate the work of various departments and act as a liaison between UTMB and subcontractors to implement fulfillment of contracts.
• Electronically maintain proper contracting files, records, and associated documentation.
• Perform contract monitoring throughout the lifetime of the contract, including renewals, amendments, and terminations.
• Demonstrate strong communication skills in conveying contract information to stakeholders and assisting in resolving contractual inquiries.
• Perform all other duties as assigned within the Contracting team.

Marginal or Periodic Functions

• Participate in UTMB Supply Chain process improvement projects.
• Participate in UT Alliance and GPO activities.
• Provide local and State reporting support.

Knowledge/Skills/Abilities

• Analytical and organizational skills: ability to review, draft, and revise documents accurately; manage multiple contracts and deadlines.
• Clear and professional verbal and written communication skills for collaborating with internal departments and external vendors.
• High proficiency in Microsoft Office Suite, technical proficiency in learning contract management software, and other supply chain tools.
• Documentation and record management: skilled in maintaining electronic files, contract records, and supporting documentation to regulatory standards.
• Problem-solving: ability to assist in investigating and resolving contract-related issues efficiently.
• Attention to detail: ensure contract compliance and precise data handling.
• Basic negotiation skills: participating in review and revision of contracts under direction.
• Participate and work in a collaborative environment.
• Ability to analyze and prioritize workloads with multiple variable deadlines.

Salary Range

Actual salary commensurate with experience.

Work Schedule

Partial Remote, onsite at minimum twice a week. Monday through Friday, 8 am to 5 pm, and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation