Contract Associate

Pivotenergy; Denver (CO); On-site; USD 60,000 - 80,000; Full time

Job summary

Pivot Energy seeks a highly organized operations professional to join the Origination team as Contract Associate, Sales Operations. This role oversees contract workflows, easement execution, and document accuracy across the origination pipeline, serving as a bridge between Origination, Legal, PDE, and partners.

The position requires 0-3 years in admin/ops, attention to detail, and experience with title documents and notary credentials.

Qualifications

• 0-3 years in administration, operations, or business environments.
• Experience with using AI and automations.
• Exceptional attention to detail in high-volume, document-driven environments.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Active notary license.
• Experience reviewing legal, land, and title documents.
• Title and due diligence experience.
• Familiarity with Salesforce, Smartsheet, and Asana.
• Familiarity with Google Earth and/or ArcGIS

Responsibilities

• Own Contract Check-In Process: Review, QA/QC, and route leases, amendments, terminations, and related agreements for execution for the Origination teams.
• Manage title report ordering & document recording processes; manage 3rd party relationships and invoicing.
• Coordinate legal documentation needs with Pivot’s Legal team; resolve deed/title and lease discrepancies.
• Maintain clean, accurate digital and physical filing systems for leases and contracts.
• Support the Territory Manager, Easements with tracking negotiations, landowner outreach, status, milestones.
• Oversee logistics for team retreats and summits.
• Assist with miscellaneous/high-level projects as determined by Origination leadership.
• Optimize and automate administrative processes.
• Compile the initial monthly project commission list for Origination's Leadership.

Skills

Attention to detail

Organizational skills

Communication skills

Independent and collaborative work

Notary license

Tools

Salesforce

Smartsheet

Asana

Google Earth

ArcGIS

Job description

ROLE OVERVIEW

Pivot Energy seeks a highly organized, detail-oriented operations professional to join the Origination team as Contract Associate, Sales Operations. This role is responsible for overseeing Origination agreements, document workflows, due diligence coordination, easement execution, and system accuracy across Pivot’s origination pipeline. The Contract Associate, Sales Operations will serve as a key operational bridge between Origination, Legal, PDE, and external partners to ensure that all land, title, and contractual documentation is accurate, complete, timely, and properly stored.

• Own Contract Check-In Process: Review, QA/QC, and route solar leases, amendments, terminations, and related agreements for execution for the Origination teams.

• Manage title report ordering & document recording processes. Manage 3rd party relationships with title report and recording services. Manage associated invoicing.

• Coordinate additional legal documentation needs with Pivot’s Legal team. Resolve discrepancies with deed/title and lease agreements.

• Maintain clean, accurate digital and physical filing systems for leases and other contracts.

• Support the Territory Manager, Easements via tracking easement negotiations, landowner outreach, documentation status, and key milestones.

• Oversee logistics for team retreats and summits.

• Assist with miscellaneous/special/high-level projects as determined by Origination's leadership, including projects for the other teams as necessary.

• Optimize and automate administrative processes.

• Compile the initial monthly project commission list for Origination's Leadership.

QUALIFICATIONS

• 0-3 Years of Experience in Administration, Operations, or Business Environments

• Experience with using AI and automations

• Exceptional attention to detail in high-volume, document-driven environments

• Strong organizational and time management skills

• Excellent communication and interpersonal skills

• Ability to work independently and collaboratively in a team environment

• Active notary license

• Experience reviewing legal, land, and title documents

• Title and due diligence experience

• Familiarity with Salesforce, Smartsheet, and Asana

• Familiarity with Google Earth and/or ArcGIS

ABOUT PIVOT

Pivot Energy is a national renewable energy provider that develops, finances, builds, owns, and manages solar and energy storage projects that help decarbonize our nation’s electricity, increase equitable access to clean energy for local communities, and provide real cost-savings to American businesses and families.

We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for income-limited families, create workforce pathways for under-represented groups within the solar industry, and include robust community investment opportunities.

As a Certified B Corporation and one of Denver’s “Best Places to Work”, we believe that company success is driven by a healthy environment, thriving society, and workplace where all individuals are respected. We evaluate every internal decision on environmental, social, and governance (ESG) factors to determine if our actions will result in a net positive impact on the community, our employees, customers, shareholders, and the environment. Learn more in our annual ESG Report.

At Pivot, our core values guide our work internally and externally:

• Impact – We hold ourselves accountable to having a measurable impact on our people, communities, and the planet
• Balance – Put family first; work hard/have fun
• Determination – Find ways to be successful no matter how difficult the challenge
• Professionalism – Impress everyone we touch, be a team player
• Honesty – Be truthful and transparent, externally and internally
• Kindness – Create an environment where kindness, empathy, and vulnerability are embraced

DIVERSITY, EQUITY, INCLUSION and JUSTICE STATEMENT

At Pivot, we are proactively developing and maintaining an inclusive culture, rooted in mutual respect, that supports a workforce of different generations, races, gender identities, sexual orientations, ability statuses, religions, and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building, celebrates each other’s successes, and makes space for the unique contributions and working styles people bring into Pivot.

Pivot invests in company-wide trainings, assessments, and programs to advance internal inclusion and equity practices, such as employee allyship building, cross-cultural communications, and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.

EEO STATEMENT

Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes, empowers, and enables equitable career growth for employees regardless of background.