Contract and Grants Manager

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

University of California, Los Angeles (UCLA) is seeking a senior financial and operations administrator for the Department of Microbiology, Immunology and Molecular Genetics (MIMG). The role leads budgeting, procurement, HR/payroll, and strategic planning to support cutting-edge research and education.

The ideal candidate will demonstrate strong leadership, analytical thinking, and the ability to collaborate across institutes and departments, ensuring compliant, efficient operations aligned with

Qualifications

• Demonstrated leadership skills and business acumen to positively contribute to the mission of the department and university.
• Ability to set short- and long-range organizational goals with measurable outcomes and define strategies to achieve them.
• Interpersonal skills to build cooperative relationships with faculty, staff, researchers, and administrators.
• Expert knowledge of university policies for purchasing, contracts, grants, HR, payroll, accounting, and fund management.
• Demonstrated expertise in financial analysis, budgeting, and administration for multi-million-dollar units with multiple funding sources.

Skills

Leadership

Strategic planning

Communication

Financial analysis

Team supervision

Education

Bachelor's Degree in related area

Tools

Excel

PowerPoint

Job description

Department Summary

The MIMG department's mission is to provide the highest quality research and education possible in the fields of Microbiology, Immunology and Molecular Genetics, informed by diverse scientific viewpoints. To meet this goal, we shall foster an inclusive climate and recruit a diverse group of scientists, educators, and students, who will address the most relevant problems in microbial pathogenesis, host cell biology, immune defense, and the host-pathogen interface.

Position Summary

The Department of Microbiology, Immunology and Molecular Genetics (MIMG) is ranked among the top 10 microbiology departments in the country. We are proud of our internationally recognized faculty-whose research funding, in total, is among the highest in the nation; and whose research spans the disciplines of structural biology, cell biology, bacterial physiology, bacterial development and gene regulation, bacterial pathogenesis, virology and viral pathogenesis, molecular and cellular parasitology, immunology, molecular genetics, stem cell biology, cancer biology, and computational biology. We leverage this scientific diversity-along with our partnerships with other institutes, centers and departments at UCLA-to further cutting-edge, interdisciplinary research and enrich teaching.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Demonstrated leadership skills and business acumen to positively contribute to the mission of the department as well as the University community. (Required)
• Ability to set appropriate short and long range organizational goals, to define goals in an objective and measurable fashion and to formulate strategies and work plans to achieve the goals. (Required)
• Interpersonal skills to diplomatically establish and maintain excellent, cooperative working relationship with all stakeholders in all facets of the organization (faculty, academics, researchers, administrators, staff employees, etc.) to create a harmonious environment. (Required)
• Expert knowledge of University policies and procedures for purchasing for contracts and grants administration, purchasing, HR, payroll, accounting, and fund management. (Preferred)
• Demonstrated expertise in all facets of financial analysis, planning, and administration and evaluation of an academic research unit with multi-million-dollar budget with multiple funding sources. Expert level knowledge and demonstrated experience in the research environment of a major university/medical center and its education, public service and research missions. (Required)
• Strong ability to solve problems and apply analytical approaches in financial management using data analysis, trend analysis, control mechanisms, judgment and discretion. (Required)
• Ability to supervise and evaluate performance of professional staff. Ability to delegate responsibilities and conduct performance management. Strong leadership skills to develop and implement the effective organization and operation of financial and HR/payroll units within a large academic department in a major research university. (Required)
• Demonstrated ability to assess complex proposals, initiatives, and situations, bringing expertise and insight to the decision making process on both the granular and global levels. Demonstrated ability to apply a high level of original thinking and judgment, skills innovative application of policy and requirements, flexibility, and ability to develop successful situational solutions at both the micro and macro levels. (Required)
• Ability to secure ORA approval to serve as DRA (departmental research administrator) in order to submit proposals directly to funding agency without prior review by OCGA. (Preferred)
• Demonstrated knowledge of staff recruiting, hiring payroll, and personnel policies and practices; understanding of policies/procedures concerning visas. Demonstrated experience as an effective team leader and supervisor. (Preferred)
• Advanced Excel and Power Point skills. Excellent communication skills (written, verbal, and presentation). (Required)
• High level of ethics, integrity, discretion, and confidentiality. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• E-Verify Check: The position is funded by federal contracts/subcontracts requiring UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate(s) must pass the E-Verify check.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

Schedule

Monday - Friday, 8am to 5pm

Union/Policy Covered

99-Policy Covered