Contract Administrator, Real Estate

Terra-Gen, LLC; San Diego (CA); Hybrid; USD 70,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

401(k) with employer match

Profit sharing

Job summary

Terra-Gen, LLC is seeking a Contract Administrator, Real Estate in California to manage Terra-Gen’s land agreements and related contracts across the development lifecycle.

The role requires strong organization, attention to detail, and knowledge of property accounting and contract law, with cooperation across Legal, Finance, and AP teams in a hybrid work environment.

Qualifications

• Bachelor's degree in Business Administration, Law, or related field or equivalent experience.
• Minimum of 2 years relevant work experience.
• Understanding of lease accounting, property accounting, and real estate taxes.

Responsibilities

• Administers and oversees Terra-Gen’s portfolio of land agreements.
• Maintains and tracks leases, purchase agreements, easements, and related contracts.
• Coordinates contract execution and notices, ensuring dates and requirements are met.
• Tracks expirations, renewals, and amendments; maintains contract records.
• Collaborates with Development, Real Estate, Legal, Finance, and AP teams.
• Prepares status reports and escalates issues as needed.
• Other duties as assigned.

Skills

Highly organized

Analytical skills

Excel proficiency

Microsoft Office

Property operations understanding

Education

Bachelor's degree or equivalent

Tools

Property software

Job description

Description

Building a More Sustainable Tomorrow…Today

We are hiring for a Contract Administrator, Real Estate

Terra-Gen provides a comprehensive and competitive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, paid parental leave, an employee assistance program, tuition reimbursement, paid time off, paid holidays, and 401(k) retirement savings plan with employer match, profit sharing, and safe harbor contributions.

Hybrid Position

$70,304.00–$88,400.00 annually, commensurate with experience

Who We Are

Terra-Gen is one of the largest integrated and independent renewable energy power producers in the United States. We are an end-to-end project development, financing, and operating company producing quality, utility-scale renewable power across a diverse set of technologies. For nearly two decades, our mission has been to provide affordable, clean energy at a large scale, helping the nation achieve its goals of energy security, grid resiliency, and meaningful action on climate change while fostering economic growth in communities across the United States.

We are proud of our leadership advancing America’s clean energy future.

What You Will Do

This position will administer and oversee Terra-Gen’s portfolio of land agreements supporting the Company’s renewable energy development activities. Manages and maintains hundreds of leases, purchase agreements, easements, and related real estate contracts throughout their lifecycle, ensuring contractual obligations, payment requirements, critical dates, and documentation are accurately tracked and administered. Works closely with the Development, Real Estate, Legal, Finance, and Accounts Payable teams. Coordinates contract execution, monitors payment and insurance requirements, tracks expirations and renewal deadlines, administers amendments, and maintains complete and accurate contract records. Reviews contract and escrow documentation, prepares agreement status reports, and identifies items requiring follow-up or escalation.

Essential Functions

Manages a schedule of lease payments for hundreds of agreements, ensuring on-time payments. Works closely with corporate Accounts Payable to approve and send out payments.

• Administers contract execution by circulating documents for signature, maintaining originals in the contract management system, and notifying relevant development team members of effective dates.
• Tracks and organizes pertinent deadlines and ensures conditions described on contracts are met (e.g., payments and insurance requirements).
• Verifies escrow entries and wire requests for accuracy.
• Maintains an organized system of physical and electronic records utilizing a contract management system.
• Prepares and provides land agreement status reports.
• Tracks contract expiration and renewal dates, issues timely notices to landowners.
• Processes and evaluates contract amendments and documents approvals and updates executed agreements accordingly.
• Collaborates with team members and works individually as needed.
• Other duties as assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• Bachelors’ degree in Business Administration, Law, or other related fields or equivalent combination of education and experience required.
• 2 Years minimum relevant work experience required.
• Property software experience preferred.
• Understanding of lease accounting, property accounting, real estate taxes, property acquisitions and dispositions, etc.
• Strong understanding of legal terminology and contract law.

Skills/Competencies

• Highly organized, detail-oriented, and comfortable managing a large volume of agreements and deadlines.
• Strong analytical and organizational skills, sound judgment, familiarity with real estate and contract terminology, and the ability to work independently while coordinating effectively with multiple internal stakeholders.
• Advanced Microsoft Excel proficiency.
• Proficiency in Microsoft Office Suite.
• Understanding of commercial property operations.

Physical Demands

• The position is primarily sedentary and involves prolonged periods of sitting and working at a computer or workstation.
• The employee regularly uses hands and fingers to operate a computer, keyboard, mouse, telephone, and other office equipment.
• The position requires frequent communication and the ability to see and hear sufficiently to perform essential job functions.
• The employee may occasionally stand, walk, bend, reach, and move throughout the office.
• Occasional lifting or carrying of office materials weighing up to 10 pounds may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• The position is primarily performed in a standard office environment with a generally quiet to moderate noise level.
• The employee regularly works at a computer workstation and communicates with others in person, by telephone, email, and virtual communication platforms.

Note

Note: The above statements are intended to describe the general nature and level of work being performed and are not an exhaustive list of all responsibilities, duties, and skills required.

Terra-Gen is an equal opportunity employer, drug-free workplace, and complies with Americans with Disabilities Act and related laws and regulations as applicable. All applicants are considered for all positions without regard to age, race, religion, color, sex, gender, sexual orientation, pregnancy, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage, or any other protected classification, in accordance with applicable federal, state, and local laws.

All offers of employment are contingent upon successful completion of a pre-employment background check and drug screening. All qualified applicants with arrest or conviction records will be considered for employment in accordance with federal, state or local requirements such as the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Employees must be authorized to work in the US and employment is contingent upon presentation of acceptable documents as evidence of identity and employment authorization, as detailed on Form I‑9.

Terra-Gen provides a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off, paid holidays, and 401(k) retirement savings plan with employer match.

The posted compensation is the range that we in good faith anticipate relying on when setting wages for this position. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California. This salary range may also be modified in the future, depending upon skills, experience, education, and geographical location.