Contract Administrator, Project & Operations | Design Firm

Hooker DeJong, Inc.; Muskegon (MI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive wage

Benefits package

National Best & Brightest Companies to

Job summary

Hooker DeJong, Inc. (HDJ) is a growing architectural and engineering firm seeking a Contract Administrator to support project teams and business operations in Muskegon, MI. The role focuses on moving contracts, certifications, and related documents efficiently across the firm.

You will work with project managers, consultants, and leaders to ensure documentation accuracy, compliance, and timely processing. A relevant degree and 2+ years of contract coordination experience are preferred; MS Office

Qualifications

• Two or more years of contract coordination or project administration experience.
• Excellent organizational skills and attention to detail.
• Strong proficiency in Microsoft Office and PDF/document workflow tools.

Responsibilities

• Prepare, distribute, track, and maintain project contracts, amendments, change orders, and consultant agreements.
• Coordinate contract routing, signatures, approvals, and execution tracking.
• Maintain contract templates and supporting documentation.
• Help ensure sensitive contractual information is handled professionally and accurately.
• Maintain project records, certifications, insurance certificates, licenses, and related documentation.
• Monitor document requirements and follow up with internal staff, consultants, and clients as needed.
• Assist with document preparation, formatting, quality reviews, and record maintenance.
• Support contract compliance activities, professional licensing records, and related filings.
• Serve as a resource for project teams regarding contract status and documentation requirements.
• Assist with internal coordination, scheduling, document management, and workflow support.
• Support special projects and operational initiatives that improve firm success.

Skills

Contract coordination

Project administration

Microsoft Office

PDF editing

Education

Associate or bachelor’s degree in business administration, legal studies, project administration, or related field

Tools

Bluebeam

Adobe Acrobat Pro

Deltek Vantagepoint

Job description

Hooker DeJong, Inc. (HDJ) is a growing architectural and engineering firm seeking a Contract Administrator to support project teams and business operations in Muskegon, MI. The role focuses on moving contracts, certifications, and related documents efficiently across the firm.

You will work with project managers, consultants, and leaders to ensure documentation accuracy, compliance, and timely processing. A relevant degree and 2+ years of contract coordination experience are preferred; MS Office