Contract Administrator/Office Engineer

M&J Engineering P.C.; Rockville (MD); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and eye insurance

401(k) retirement plan

Life insurance

Job summary

M&J Engineering P.C. in Rockville, Maryland is seeking a Contract Administrator/Office Engineer to develop project documents related to procurement and provide engineering support for maintenance and rehabilitation. Candidates should have a Bachelor's degree in Engineering and significant experience in construction contracts, especially within the transportation sector. The role offers a comprehensive benefits package including medical, dental, and retirement plans.

Qualifications

• Minimum of 5 years of experience in quality control and/or construction safety.
• At least 1 year in the transportation industry required.
• 10–15 years of experience in construction contracts experience for senior roles.

Responsibilities

• Identify methods for contracting projects and develop procurement plans.
• Assist with contract documents and project status reports.
• Solicit bids, facilitate meetings, and manage project/task amendments.

Skills

Procurement/solicitation package development

Construction contracts management

Technical writing

Microsoft 365 applications

Procore

Education

Bachelor’s degree in Engineering, Construction Management, or related field

Job description

Overview

M&J Engineering, D.P.C. (M&J) is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into a diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local agencies, private owners, architects, engineers and contractors.

M&J is a leader in construction management and inspection, ITS, mechanical, electrical, wastewater, water supply, tunnel airport, port, marine/coastal, environmental engineering, and design-build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company’s affirmative action commitment. M&J does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, pregnancy, gender identity or expression, age, disability, genetic information, marital status, citizenship status, employment status, veteran or military status, or any other category protected by law. Our company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our affirmative action plan.

M&J is seeking a Contract Administrator/Office Engineer to be responsible for developing project documents, such as Invitations for Bid (IFB), Request for Proposals (RFP) and Statement of Works (SOW) for task orders DECO intends to solicit for their business needs. Additionally, provide engineering support for the maintenance and rehabilitation of WMATA’s system. This position ensures the safety, reliability and compliance of all structure assets with engineering standards, WMATA protocols, and applicable regulatory requirements. The engineer plays a key role in maintaining the structural integrity of the Metro system through detailed assessments, issue resolution, and continuous field monitoring.

Based on experience, the salary range for this position is $95,000 - $120,000 annually.

Responsibilities

• Identify appropriate methods of contracting for assigned projects and tasks to develop procurement plans and schedules for contracts and orders.
• Assist with the preparation of contract documents and project status reports to monitor schedule, budget, and staffing plans.
• Solicit bids or proposals, facilitate pre-qualification and/or pre-bid meetings, develop selection criteria, coordinate selection committees, and manage amendments to project/task requirements before submittal.
• Prepare the requisite documentation and acquire concurrence from executive staff for the award of contracts and task orders.
• Coordinate with contractors or vendors to acquire documentation of bonds, insurance, and other required materials to execute contract agreements.
• Maintain contract files and project logs including contractor-clientcorrespondence, invoices, and progress payments in compliance with WMATA standards.
• Monitor and maintain contract logs with distribution of documents between contractors and WMATA staff to ensure compliance with contract time commitments.
• Organize contract changes, claims, timesheets, overtime, and cost estimates for changes to contract work.
• Evaluate contractor-prepared claims and change proposals, determine merit, prepare WMATA’s cost estimates, develop negotiating positions, and assist with negotiations.
• Prepare contract modification packages for final review and approval following negotiations.
• Coordinate daily inspection reports from field inspectors, record contractor lost time and reconcile with contractor reports.
• Arrange progress meetings with contractors, WMATA staff, and technical consultants that result in providing agendas, record minutes, and follow up on action items.
• Review of invoices and progress payments, prepare payment packages for authorization, and monitor compliance with Davis-Bacon wage rates.
• Report on progress against plan on weekly, monthly, and quarterly basis.
• Update data in Procore with relevant contract information.
• Retain all reports, correspondence, and documentation in accordance with WMATA document retention standards.
• Represent WMATA’s Task Manager and/or MATOC Program Manager at meetings as assigned.
• Become familiar with WMATA’s Procurement Procedure Manual (PPM) and relevant Policy Instructions (PIs)
• Perform other duties as assigned by WMATA’s Task Manager and/or MATOC Program Manager.

Qualifications

• Minimum of a Bachelor’s degree in Engineering, Construction Management, or a related field.
• Minimum of 5 years of experience in quality control and/or construction safety, including at least 1 year in the transportation industry. 10–15 years of experience in construction contracts, change orders, and claims (depending on role seniority). 5–10 years of transit construction experience.
• Demonstrated knowledge of procurement/solicitation package development, including principles, components, and requirements.
• Experience managing procurement development for large-scale projects ($100 million+).
• Experience with writing and verbally expressing technical information clearly and effectively.
• Proficiency in Microsoft 365 applications and Procore.
• Knowledge of working in a government environment.
• Ability to pass a government background check.

Benefits

To all full-time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc.