Contract Administrator San Jose, CA

Muon Space, Inc.; San Jose (CA); On-site; USD 66,000 - 119,000; Full time

Benefits offered by this job

Equity grant

Comprehensive benefits

Paid vacation

Retirement plan

Paid holidays

Job summary

Muon Space seeks a detail-oriented Contract Administrator to join our Legal and Contracts team in San Jose, CA. You will support the lifecycle of commercial and government contracts, ensure compliance, track deliverables, and maintain audit-ready records.

This hybrid role requires on-site work in San Jose three days per week and collaboration with Growth, Mission Engineering, and Supply Chain to align on status, timelines, and deliverables.

Qualifications

• 3+ years of experience in contracts administration, subcontracts, or legal operations.
• Bachelor’s degree; Master’s acceptable.
• Knowledge of FAR/DFARS and federal systems.
• Strong organizational skills and attention to deadlines.
• Excellent written and verbal communication; cross-functional collaboration.
• Problem solving using company policies.

Responsibilities

• Review & Drafting: Prepare and review NDAs, Teaming Agreements, Subcontracts, and other vendor/PO terms against templates; ensure basic flow-down.
• Risk Identification & Escalation: Identify deviations and flag risks for senior contracts counsel.
• Proposal & Capture Support: Assist Growth/capture team with pre-award compliance and proposals.
• Contract Administration & Deliverable Tracking: Monitor post-award deliverables and track CDRLs; coordinate modifications.
• Government Systems Administration: Update SAM.gov, PIEE, WAWF profiles and certifications.
• Contract Operations & Records: Maintain audit-ready filing and metadata across files.
• Cross-Functional Collaboration: Coordinate with Growth, Mission Engineering, and Supply Chain on status and timelines.

Skills

3+ years contracts experience

Strong organization

Communication skills

Team collaboration

Problem solving

Education

Bachelor’s degree

Master’s degree

Tools

SAM.gov

PIEE

WAWF

Job description

Muon Space seeks a detail-oriented, proactive Contract Administrator to join our growing Legal and Contracts team. In this role, you will support the day-to-day lifecycle of both commercial and government (DoD, IC, and Civil) contracts. Working closely with cross-functional teams—including Growth (Business Development), Mission Engineering (Program Management), and Supply Chain—you will apply established playbooks and procedures to ensure contractual compliance, track deliverables, and maintain audit-ready records.

This is an exceptional opportunity for an early-to-mid-career contracts professional looking to build expertise in the rapidly evolving commercial space and defense sector under direct mentorship.

This position is hybrid and requires working on-site in our San Jose, CA office three days per week.

Responsibilities

• Contract Review & Drafting: Produce and conduct initial reviews of standard NDAs, Teaming Agreements, Subcontracts, Consulting Agreements, Vendor Agreements, and Purchase Order terms against established company playbooks and templates. Ensure basic flow-down of prime contract requirements under guidance.
• Risk Identification & Escalation: Spot deviations from playbook positions and unfavorable clauses; prepare structured initial review summaries and flag business/legal risks for senior contracts counsel.
• Proposal & Capture Support: Partner with Growth/capture team during the pre-award lifecycle; assist with RFP compliance checklists, representations and certifications, and proposal submission administrative packages.
• Contract Administration & Deliverable Tracking: Monitor post-award execution, track contractual deliverables and CDRLs in project management systems (e.g., Asana), coordinate standard contract modifications, and serve as a day-to-day administrative point of contact for customer counterparts.
• Government Systems Administration: Maintain and update Muon's active profiles, representations, and certifications across government portals including SAM.gov, PIEE, WAWF, and supplier databases.
• Contract Operations & Records: Maintain an audit-ready digital filing system, ensure version control, and accurately log contract metadata and key deadlines across active and legacy files.
• Cross-Functional Collaboration: Coordinate with Growth, Mission Engineering, and Supply Chain on day-to-day contracting status, timelines, and deliverable submissions.

Qualifications

• Experience: 3+ years of experience in contracts administration, subcontracts, or legal operations (including relevant internships), ideally with exposure to a government defense contractor, aerospace company, or tech startup in relevant industry.
• Education: Bachelor’s degree with 2+ years of relevant experience, or Master’s degree.
• Government Procurement Knowledge: Basic working knowledge of FAR/DFARS concepts and familiarity navigating federal systems such as SAM.gov, PIEE, and WAWF.
• Organization & Throughput: Strong organizational skills and attention to detail; ability to manage concurrent routine tasks and track shifting deadlines without dropping details.
• Communication & Collaboration: Clear written and verbal communication skills ; ability to build productive working relationships across internal teams and external customer counterparts.
• Problem Solving: Ability to resolve issues using analysis and investigation, applying company policies and guidance appropriately.

Nice-to-Have Qualifications

• Active TS security clearance or eligibility to acquire one.
• Exposure to space systems, satellite operations, or aerospace contracting.
• Experience working with Contract Lifecycle Management (CLM) tools.
• Professional certification coursework (e.g., NCMA CFCM or CPCM).

The salary range for this role is $66,000 - $119 ,000, plus a competitive equity grant and comprehensive benefits package. Final compensation will be determined based on skills, qualifications, experience, and geographic location as assessed during the interview process.

About Muon Space

Founded in 2021, Muon Space is an end-to-end Space Systems Provider that designs, builds, and operates LEO satellite constellations delivering mission-critical data. Our revolutionary, integrated technology stack enables customers to optimize every dimension of their missions for faster time-to-orbit and superior constellation remote sensing performance. Our state-of-the-art facility in the heart of Silicon Valley is optimized for manufacturing spacecraft and rapid, flexible payload integration at scale. From climate monitoring to national security, Muon Space is dedicated to delivering Earth Intelligence for a safer and more resilient world.

Taking Care of Our Team

At Muon salary is only part of our total compensation package. In addition to salary, full-time employees receive equity compensation as well as benefits including medical, dental, and vision insurance, a 401k retirement plan, short & long term disability and life insurance. We also offer three weeks paid vacation for new employees, along with 12 paid holidays, unlimited sick time and paid parental leave.

Our mission embraces the entire planet and we believe our team should too. Muon is dedicated to creating a diverse and dynamic company and workforce. We believe in equal employment opportunity regardless of race, color, ancestry, religion, sex, age, national origin, citizenship, sexual orientation, marital status, disability, or gender identity. We value diversity in the workplace, and that starts with our applicants. We encourage you to apply, even if you don't check all the boxes, and we look forward to reviewing your application! In addition, if you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know.

This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. The Company may, for legitimate business reasons, decline to pursue any export licensing process.