Contract Administrator II - Aviation Real Estate

Port of Portland; Portland (OR); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Port of Portland is seeking a Contracts Administrator II for a limited duration in Aviation Real Estate. You will draft and manage leases, permits, amendments, and related documents, coordinating with tenants and internal teams to meet deadlines.

The role offers hybrid work and exposure to high‑impact property transactions supporting PDx airports. Ideal candidates bring 2+ years of contract administration, familiarity with lease language, and a background in aviation or government.

Qualifications

• Bachelor’s degree in Business, Public Administration, or related field.
• 2+ years of contract administrator experience or equivalent (e.g., property contracts).
• Aviation and government experience is preferred.
• Knowledge of drafting and reviewing lease agreements is preferred.
• Real estate principles and legal terms are preferred.

Responsibilities

• Draft, edit, and prepare leases, amendments, permits, assignments, or other real estate documents.
• Track progress toward negotiations and ensure deadlines and timelines are met.
• Organize and prepare exhibits/attachments and ensure version control.
• Identify and elevate non-standard terms to senior Contract Administration staff.
• Coordinate stakeholder document reviews.
• Prepare final documents for signature and manage execution packages.
• Enter all executed contracts into the property management system.

Skills

Contract drafting

Lease administration

Stakeholder coordination

Compliance administration

Public sector experience

Education

Bachelor's Degree in Business, Public Administration, or related field

Tools

Contract management system

Word processing

Spreadsheets

Job description

The Position

The Port of Portland is hiring for a limited duration Contracts Administrator II!

A Note From The Hiring Manager

Get your foot in the door with a team that helps keep Oregon’s most dynamic aviation system moving. As a Contracts Administrator II in Aviation Real Estate at the Port of Portland, you’ll work at the intersection of aviation, real estate, business, and public service - helping administer the leases, permits, and agreements that support the Port's airports and approximately $250+ million in combined revenue. You’ll collaborate with tenants, business partners, and teams across the Port, gaining hands‑on experience with real estate transactions and increasingly complex agreements. It’s a great opportunity for someone who enjoys detail-oriented work but also wants to see the real‑world impact of what they do – and grow their career alongside an experienced, collaborative aviation real estate team.

Who We Are

The Portland International Airport (PDX), Oregon’s largest and most dynamic airport, serving as a gateway to the Pacific Northwest. PDX is renowned for its exceptional customer service, operational efficiency, and commitment to sustainability. Recognized consistently as one of the best airports in the United States, we pride ourselves on offering a world-class travel experience to all our passengers.

What You'll Get

We offer a flexible hybrid schedule that supports work‑life balance while encouraging in‑person collaboration. Team members are generally expected to be in the office up to three days per week, with specific days subject to change based on operational needs. PLUS, our office overlooks the beautiful Mt Hood, you get the opportunity to watch planes take off, and so much more!

Please note: This is a limited-duration position expected to last approximately 18 months, with the potential for extension based on business needs.

Essential Job Duties

Contract Drafting & Stakeholder Coordination and System Entry

• Draft, edit, and prepare standard, template-based, or moderately complex leases, amendments, permits, assignments, or other real estate related contract documents.
• Track progress toward ongoing negotiations and ensure deadlines and customer timelines are met.
• Organize and prepare exhibits/attachments and ensure version control.
• Identify and elevate non‑standard terms to senior Contract Administration staff or Senior Manager.
• Coordinate appropriate stakeholder document review.
• Prepare final documents for signature and manage execution packages.
• Enter all executed contracts into the property management system, including critical lease information.

Compliance Administration

• Communicate with tenants on routine follow up items related to insurance, deliverables, or documentation.
• Review, forward and track annual property tax bills to tenants and/or finance for payment.
• Apprise county assessors of all lease changes.
• Escalate delinquent tax information to the appropriate individuals.
• Maintain contracts in the property management system.
• Generate, follow up on, and process system reports.
• Generate quarterly critical date reports.

Public Records Requests; Contract Administration Special Projects

• Respond to public records requests related to Port properties and maintain the record disposition schedule.
• Support special projects by preparing documentation, assembling drafts, and coordinating reviews.
• Perform assigned tasks related to closing or transactional due diligence under guidance from the senior Contract Administration staff or Senior Manager.
• Other special projects as assigned related to contract administration and the property management system.

Minimum Qualifications

• Bachelor's Degree: Business, Public Administration, or related field.
• Minimum two (2) years of contract administrator experience, or equivalent experience, i.e., property related contracts or other field. Or, the equivalent combination of education and experience.
• Aviation and government experience is preferred.
• Knowledge of drafting and reviewing lease agreements is preferred.
• Real estate principles and legal terms is preferred.

Demonstrated Skills & Knowledge

• Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
• Focus on safety improvements and comply with safety and health policies and procedures.
• Show the utmost respect for others and act as a team player.
• Contract creation and administration.
• Contract language and its ramifications to related policies and procedures.
• Use word processing, spreadsheet applications and contract management computer systems.
• The ability to work well under pressure to meet tight deadlines, perform high volume of work, with a high level of detail and accuracy.
• Perform intermediate math functions.
• Learn and apply a broad knowledge of administrative procedures and office operations.
• Document contractual information.
• Balance priorities with a heavy workload and multiple clients often over extended periods of time.
• Accuracy with contract language and organization.
• Communicate and complete contractual projects with diverse Port workgroups.

Supplemental and Selection Information

Selection Process (tentative Schedule)

• A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of October 19.
• A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials including any responses to the supplemental questionnaire.
• Our goal is to schedule interviews with candidates who successfully passed the SME evaluation step the week of October 26.

About Us

At the Port of Portland, we use everything we have – our three airports, three working marine terminals, six business parks, and all the resources, expertise, and experience behind them – to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone’s life better. And we’ll use our power and influence to unlock new opportunities and ensure more people share in our region’s success. With YOUR help – together with our partners, customers, and community – we’ll help drive meaningful change!

Do you have questions about this job?

Contact us: [e-mail]

Safety

The Port promotes safety as a Core value and we seek to eliminate harm through a culture of active prevention, curiosity, evaluation, and action. We comply with safety and health policies and procedures and consistently look for improvements that support operational excellence.

Equal Opportunity Employer

The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination.

Veterans Preference

Under Oregon law, qualified veterans may be eligible for veterans’ preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veteran’s preference for this job, please provide the qualifying documents as instructed during the application process.

Background Checks and Drug Testing

The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.

ADA Accommodation

Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email [e-mail].

Know Your Rights: Workplace Discrimination is Illegal

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Benefits

At the Port of Portland, we strive to offer a holistic and comprehensive benefits package for employees and their families. We care about your health by offering highly-subsidized healthcare plans that include alternative care. We look out for you and for family by paying for life and accidental death & dismemberment (AD&D) insurance, short-term and long-term disability coverage. We participate in the Oregon Public Employees Retirement System (PERS) retirement program. We provide access to additional coverage and benefits including pre-tax spending accounts, voluntary term life insurance, a deferred compensation plan, and critical illness and accident insurance policies.

We go above and beyond by offering an award-winning wellness program for all employees to engage in. Employees can tend to their physical and mental health, earn rewards, and create community. Our employee assistance program supports the Port’s commitment to emotional and mental well-being by providing mental health services, discounts on local gyms, and pet insurance for companions.

Our commitment to work-life balance ensures you have time to spend with loved ones and do the things you enjoy. We offer generous vacation time that accrues with length of service, sick leave that never expires and can be used for dependent care, health maintenance and mental health, and 8 weeks of paid parental leave – all in addition to 10 paid holidays. As an added bonus – because we know employees use their time off differently – once a year we give employees the opportunity to convert sick leave to personal leave, and to convert vacation leave to either cash, a retirement plan contribution, or a contribution to a Health Savings Account.

Please note: Some benefits vary by job type/group, so please be sure to review your comprehensive benefit guide and/or collective bargaining agreement upon hire to confirm what is available to you.