Contract Administrator II

UT Southwestern Medical Center

Dallas (TX)

Hybrid

USD 60,000 - 90,000

Full time

5 days ago

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Benefits offered by this job

PPO medical plan

Preventive care coverage

Paid time off

TRS retirement

Parental leave

Wellness programs

Tuition reimbursement

PSLF qualified employer

Job summary

UT Southwestern Medical Center in Dallas, TX, seeks a sourcing and contracts professional to lead and support activities across assigned categories. The role emphasizes collaboration with end-users, GPOs, and Contracts Management in pursuit of cost efficiency and contract compliance.

The position is hybrid, with two in-office days and the rest remote, and requires evolving responsibilities in sourcing, contracting, and vendor management to support UT Southwestern goals.

Qualifications

High school diploma or equivalent required; college degree preferred.
4 years of administrative experience with HS diploma or equivalent, or 2 years with an Associate's.
Experience in sourcing, contracting, supplier/vendor relations, and compliance.

Responsibilities

Facilitates sourcing and contracting of medical/surgical products, equipment, and services.
Manages vendor relationships and contract administration.
Collaborates with end-users, GPOs, and Contracts Management on RFXs.
Supports value-based selection and cost-reduction initiatives.
Reviews contracts for UT Southwestern policies and regulatory compliance.
Tracks contract documentation and supports internal/external audits.

Skills

Administrative experience

Contract management

Sourcing & contracting

Vendor management

Education

High School Diploma or equivalent

Associate's / Bachelor's Degree

Job description

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

Works under minimal direction to collaborate with end-users, Group Purchasing Organizations, and Contract Management for the sourcing of goods and services. This position will lead and support sourcing and contracting activities in assigned categories.

This is a hybrid position with two days in office and remaining remote.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!

Required

EXPERIENCE AND EDUCATION

Education High School Diploma or equivalent or Associate's Degree or Bachelor's Degree
Experience 4 years of administrative experience with High School diploma or equivalent or 2 years of administrative experience with Associate's degree or

Job Duties

Facilitates the sourcing and contracting of medical/surgical products, equipment and services for UT Southwestern in collaboration with end-users, Group Purchasing Organizations, and Contracts Management in alliance with contract compliance and expense reduction initiatives.
Responsible for ongoing vendor relationship and contract management.
Coordinates with end-users in preparation of RFX and provides direction on recommended sourcing approaches based on Contract hierarchy and federal and state regulations.
Implement a Value Based selection process and positions the Office of Purchasing as a trusted advisor.
Review transactional data to identify opportunities resulting from improved pricing and verify expected outcomes after implementation.
Coordinates contracts review and execution and tracks processes to fulfillment.
Reviews contracts to ensure that terms are in accordance with UT Southwestern policies and procedures.
Monitors contractors for HUB and insurance compliance in accordance with contractual requirements.
Provides effective record keeping ensuring that all contract documents are readily assessable.
Compile information and respond to internal and external audit requests.
Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd

Job

Professional & Executive

Organization

510002 - Contracts Management

Schedule

Full-time

Shift

Day Job