Contract Administrator I

Txdot; Lubbock, Northern (TX, KY); Hybrid; USD 77,000 - 129,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health Premiums paid at 100% for Full-

Time Employees

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family-Friendly Policies and Programs

Job summary

TxDOT’s Lubbock District seeks a Contract Administrator I in the Advanced Planning Office. The role focuses on overseeing complex contracts, negotiations, and compliance for high-dollar projects in a state agency setting.

Responsibilities include coordinating with management, contractors, and legal teams; reviewing and approving contract terms; and leading junior staff while ensuring policy adherence and timely execution of agreements.

Qualifications

• Bachelor’s degree required in business administration, finance, or related field.
• 6 years of contract administration/management experience.
• Valid driver’s license; CTM certification and auditing knowledge.

Responsibilities

• Serve as principal liaison between agency management, contractors, Legislature and customers.
• Review contracts for compliance with laws, regs and policies.
• Negotiate renewals and amendments.
• Oversee complex contracts: proposals, work orders, budgets, expenditures.
• Manage contract documents and educate stakeholders on terms.
• Administer complex agreements and contracts.
• Audit invoices for accuracy and compliance with terms.
• Research statutes and Department policies relating to contracts.
• Lead TxDOT staff and report workflow updates to leadership.
• Perform other duties as assigned.

Skills

Contract negotiation

Contract management

Budget oversight

Regulatory compliance

Policy interpretation

Communication skills

Leadership

Problem solving

Documentation

Education

Bachelor's Degree in business administration, finance, or a related discipline

Job description

Job Description - Contract Administrator I (2602162)

Contract Administrator I - (2602162)

Position Information

TxDOT’s Lubbock District is looking for a Contract Administrator to work in the Advanced Planning Office. Have you written a contract to design a future multi-million dollar interstate? What about a construction engineering inspection contract for a major highway? If not, then TxDOT has these opportunities and more to build an exciting career!

Salary

Minimum Salary: 76,530.00

Maximum Salary: 129,430.00

Pay Details

Pay Basis: Yearly
FLSA Status: Exempt

Work Locations

Lubbock District Headquarters 135 SLATON ROAD Lubbock 79404

Travel and Shift

Travel: Yes, 10 % of the Time
Shift: Day
Shift Details: 40
Location Flexibility: Onsite
Location Flexibility Details: Onsite

Benefits and Perks

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Responsibilities

Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

• Serves as the principal contract liaison between agency management, contractors, the Legislature, and other customers.
• Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
• Negotiates contract renewals and amendments.
• Oversees complex contract programs to include reviewing proposals, issuing work orders, monitoring budget allocations and expenditures.
• Oversees contract documents and ensures management understands and authorizes contract terms involving multiple statewide contracting programs.
• Oversees the administration of complex agreements and contracts.
• Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Researches complex state and federal statutes and opinions, Department policies and previous contracts.
• Serves as a lead worker to TxDOT employees by serving as a resource for complex questions and providing technical training; providing input on employees’ career conversations; approving employees’ leave requests to ensure operations coverage; and presenting workflow and operational updates to the supervisor/manager.
• Performs other job responsibilities as assigned.

Minimum Qualifications

Education: Bachelor's Degree in business administration, finance, or a related discipline.

Experience: 6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)

Relevant experience may be substituted for education on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle. Cert TX Contract Mgr (CTCM). Auditing and investigative methods, practices and procedures

Core Competencies

• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Contract billing procedures
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Analyzing and organizing business and technical data
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments
• Using computers, applicable programs, applications, and systems

Physical Requirements and Working Conditions

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Military Occupational Specialty (MOS) – TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes, see: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.