Contract Administrator - Clearwater, FL

Equans Services Canada & US; Clearwater (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Paid holidays and PTO

Tuition assistance

Discount program

Disability benefits

Group life insurance

Professional development opportunities

Job summary

Equans Services in Clearwater, FL seeks a Contract Administrator to support facility management in a manufacturing setting. You will manage documentation, schedules, and vendor onboarding, while ensuring compliance with HSE and ERP/MRP processes.

The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced industrial environment with cross-functional teams.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• 2+ years administrative experience in manufacturing/industrial settings.
• Strong proficiency in Microsoft Office; experience with ERP/MRP systems.
• Excellent organizational and communication skills; ability to multitask.
• Experience with Maximo CMMS is a plus and bilingualism is a plus.

Responsibilities

• Coordinate schedules, work orders, and CMMS documentation.
• Generate and manage procurement and ERP/receiving records.
• Be a point of contact for vendors and onboarding/compliance.
• Support HSE compliance by maintaining training records and logs.
• Prepare KPI reports and maintain process documentation.
• Assist with onboarding and travel arrangements; handle admin duties.

Skills

Microsoft Office

Data entry

Communication

Attention to detail

Bilingual English/Spanish (preferred)

Education

Associate’s degree in Business Administration, Supply Chain, or related field

Tools

Maximo CMMS

ERP/MRP systems

MS Excel

Job description

Equans is looking for a Contract Administrator in Clearwater, FL!

The Equans Group is a world leader in the energy and services industry. The Group operates in 20 countries and has 90,000 employees on 5 continents.

Equans designs, installs, and delivers customized solutions to improve its customers' equipment, systems, and technical processes and optimize their use in the context of their energy, industrial, and digital transitions.

Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries, and institutions that want to move towards more connected buildings, manage their facilities efficiently, and decarbonize transportation infrastructure and mobility.

We design, install, and maintain custom solutions to improve our customers' facilities, systems, and infrastructure.

Our core offerings are focused on the following areas:

• Integrated Asset and Facilities Management
• Operation and maintenance of buildings and equipment
• Energy efficiency solutions and sustainability plan
• Building automation and controls
• Solutions for transportation and mobility

To learn more, visit www.equansservices.com/en.

Summary

The Contract Administrator provides comprehensive administrative and operational support to the Facility Management teams in a manufacturing environment. This role ensures smooth daily operations by managing documentation, coordinating schedules, maintaining records, supporting compliance, and facilitating communication between the shop floor, management, and external stakeholders. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced industrial setting.

Description

• Support the preparation and management of schedules, work orders, and related documentation in the computerized maintenance management system (CMMS).
• Support the planned maintenance program by generating work orders and entering details into the CMMS.
• Key point of contact for vendors including onboarding, orientation and compliance management.
• Prepare and manage financial documentation in the ERP including purchase requests, purchase order and receipts.
• Support health, safety, and environmental (HSE) compliance by maintaining training records, incident logs, and audit documentation.
• Handle incoming correspondence, manage shared inboxes, and serve as a point of contact for internal departments and external vendors/suppliers.
• Maintain accurate databases for employee training certifications, equipment maintenance logs, and process documentation.
• Assist with onboarding of new facilities staff by preparing paperwork and coordinating orientations.
• Generate and distribute KPI compliance reports, maintenance records, and performance dashboards.
• Support continuous improvement initiatives (Lean, Six Sigma, 5S) through data collection and administrative coordination.
• Perform general administrative duties including travel arrangements, expense processing, and office supply management for the manufacturing site.

Requirements

• High school diploma or equivalent; Associate’s degree in Business Administration, Supply Chain, or related field preferred.
• 2+ years of administrative experience, preferably in a manufacturing, industrial, or production environment.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP/MRP systems.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic facility operations setting.
• Strong written and verbal communication skills; ability to interact effectively with technicians, management, vendors and client representatives.
• High attention to detail and accuracy in data entry and documentation.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in a regulated manufacturing environment (ISO 9001, IATF 16949, FDA, or similar).
• Experience with Maximo CMMS.
• Bilingual English/Spanish proficiency is preferred but not mandatory

What Equans Offer You

• Available benefits include medical, dental, vision, and prescription drug coverage;
• Access to EAP with a dedicated personal assistant, as well as access to the Financial Wellness Program;
• 401(k) with company matching contributions;
• Paid Statutory Holidays and PTO;
• Other benefits include tuition assistance, a discount program, disability benefits, and Group life insurance;
• Balance between work and personal life;
• Professional and personal development in a company experiencing strong growth;
• A positive working environment characterized by competence, responsibility, and innovation;
• A diverse workplace regarding gender, age and cultural background. We believe in the importance of diversity and inclusion.

Equal employment opportunity

Equans Services adheres to the principles of employment equity and values diversity and inclusion. We therefore encourage applications from all individuals, including women, Indigenous peoples, persons with disabilities, and individuals of all backgrounds and identities. We are committed to providing a respectful, accessible, and equitable work environment where everyone can thrive and contribute to our collective success.

Comment

Does this challenge interest you? We would like to get to know you and we thank everyone who applies.