Contract Administrator 3

University of California - Davis; Rancho Cordova (CA); Remote; USD 75,000 - 136,000; Full time

Job summary

A leading healthcare institution in California seeks a Contract Administrator to manage clinical trial agreements and provide guidance to faculty and staff. The role requires excellent negotiation skills, a bachelor’s degree, and experience in contract analysis. This position offers a salary range of $75,000 - $135,600 and the option for remote work.

Benefits

Outstanding benefits and perks

Support for health and wellness

Career development opportunities

Qualifications

• Experience and skills in negotiating healthcare and clinical trial contracts.
• Ability to work independently and take initiative.
• Strong decision-making and problem-solving skills.

Responsibilities

• Negotiate and draft master clinical trial agreements.
• Provide outreach and training for UCDH staff.
• Develop and maintain a database on relevant policies.

Skills

Negotiating healthcare and clinical trial contracts

Analyzing and drafting contracts

Time management

Effective communication

Decision-making and problem-solving skills

Education

Bachelor's degree in a related area

Legal experience or comparable degree

Job description

Overview

This position is within the UC Davis Health (UCDH) Health Contracts (HC) Office, primarily under the Clinical Trials unit of the HC Office. The incumbent works independently with decision-making responsibility under the general supervision of the UCDH Contracts Manager. Responsibilities include assisting faculty and administrative units to develop proposals for clinical trial contracts, negotiating and managing low to moderately complex clinical trial agreements, and handling a wide range of contracting tasks for clinical trials, government grant program services, and other health affairs activities as needed. The incumbent negotiates, drafts, and administers contracts in compliance with federal/state law and University policy and monitors changes in law or policy to ensure ongoing compliance. The incumbent also provides information and training to UCDH staff on contract preparation, negotiation, and administration.

Apply By Date

10/10/2025 by 11:59pm

Minimum Qualifications

• Bachelor's degree in a related area and/or equivalent experience/training
• Experience and skills in negotiating healthcare and clinical trial contracts following policies, procedures, rules, and regulations
• Experience analyzing and drafting contracts and contract budgets
• Excellent time management and ability to maintain composure in adverse situations
• Knowledge of databases and electronic communication
• Ability to assimilate new information quickly and apply it effectively
• Ability to work independently, prioritize work, and take initiative
• Ability to work under pressure, meet deadlines, and negotiate solutions within policy needs
• Strong decision-making and problem-solving skills with analytical capabilities for budget and data analysis
• Effective communication (oral and written) with internal and external stakeholders
• Professional interpersonal skills for working across levels of the organization

Preferred Qualifications

• Legal experience, education, or comparable degree
• Experience developing innovative solutions and flexible problem-solving approaches
• Knowledge of programs and policies of state, federal, and local governments related to contract negotiations
• Familiarity with University policies related to health programs or clinical trials

Key Responsibilities

• 80% - Clinical Trial Contract and Budget Reviews
• 10% - Outreach and Training
• 5% - Policy/Procedure Development, Review, Implementation
• 5% - Health Affairs Contracting (Business Contracting)

Department Overview

Clinical Trials Contracts negotiates industry-funded clinical trial agreements at UC Davis Health and the School of Medicine. Health Affairs Contracts processes a variety of agreements for UC Davis Health (Hospital, School of Medicine, School of Nursing).

Department Specific Job Scope

Clinical Trial Contract and Budget Reviews (80%)
Negotiate and draft master clinical trial agreements, template agreements, subagreements, confidentiality agreements, amendments, and other related documents for assigned protocols; perform due diligence during negotiations; ensure terms comply with federal/state law, municipal code, and University policy; obtain approvals from UCDH Contracts signatories; serve as a liaison among faculty, staff, and external entities to resolve contract issues and guide budget development.

Outreach and Training (10%)
Communicate policy/procedure changes; develop and present workshops for UCDH and campus; represent the office at meetings and conferences.

Policy/Procedure Development, Review, Implementation (5%)
Develop and maintain a database on federal, state, and municipal law/policy related to contracts; interpret policy changes with UCOP and related offices; draft and review applicable policies

Business Contracting - Health Affairs Contracts (5%)
Negotiate professional, medical, hospital, and program service agreements; draft and modify contracts; ensure compliance; act as liaison and assist in post-agreement administration; back up other contract analysts as needed.

Position Information

• Salary Range: $75,000.00 - $135,600.00
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 22
• UC Job Title: CONTRACT ADM 3
• UC Job Code: 007380
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift: M-F 8am - 5pm
• Location: UCDHAS Building (HSP165)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% remote
• This is not an H-1B opportunity

Benefits

Outstanding benefits and perks are among the rewards of working for the University of California. UC Davis offers a full range of benefits to support health, wellness, financial security, and career development. See the Benefits Summary for UC Davis Health Employees and UC Davis Employees for details. Union-negotiated benefits apply if applicable: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

Physical Demands

• Standing: Occasional up to 3 hours
• Walking: Occasional up to 3 hours
• Sitting: Frequent 3 to 6 hours
• Lifting/Carrying: 0-25 lbs on occasion
• Pushing/Pulling: 0-25 lbs on occasion
• Bending/Stooping: Occasional
• Squatting/Kneeling: Occasional
• Twisting: Occasional
• Reaching overhead: Occasional
• Keyboard use/repetitive motion: Frequent

Mental Demands

• Sustained attention and concentration
• Complex problem solving and reasoning
• Organization and prioritization
• Strong communication skills
• Numerical skills
• Frequent interaction and customer/patient contact
• Managing multiple concurrent tasks

Work Environment

UC Davis is a smoke- and tobacco-free campus. This position may require occasional after-hours work, travel for meetings, and the ability to work in a busy office with high contract volume. Non-smoking work environment.

Special Requirements

• This is a critical position; employment is contingent on background check(s) and may include drug screening, medical clearance, and functional capacity assessment
• Mandated reporter under CANRA; compliance with applicable policies and training

Misconduct Disclosure: Final candidate must disclose any misconduct findings within the last seven years where applicable.

A Culture of Opportunity and Belonging: UC Davis is committed to diversity and equal opportunity. We encourage applicants who may not meet every qualification to apply. For more information, see UC Davis Anti-Discrimination policies and related resources.