Contract Administrator

SME Industries, Inc.; West Jordan (UT); On-site; USD 45,000 - 75,000; Full time

Job summary

SME Industries, Inc. is seeking a Contracts Administrator in West Jordan, UT to ensure timely execution of contract documents and manage incoming project contracts, SCOs, subcontracts and vendor changes. You will prepare Blue Beam session reviews, update logs, and distribute weekly notifications to staff.

You will also train Sales and PM teams on procedures, manage templates, and handle insurance needs and CIP enrollment, promoting compliance and accurate documentation across the organization.

Qualifications

• Must be able to perform tasks using Microsoft Office and learn other software.
• Must be organized with attention to detail.
• Must be able to solve issues and promote SME’s contract procedures.
• Must be capable of handling and processing many ongoing tasks.
• Must be authorized to work in the United States.
• Maintain a professional appearance and demeanor at all times.
• Must be able to communicate the complexities of contract compliance and protocols.
• Must be able to learn other software.

Responsibilities

• Assist with and ensure all contract documents get executed in a timely manner.
• Process incoming project contracts, SCO’s, subcontracts, and vendor change orders in a timely manner.
• Create Blue Beam Session reviews for project contracts.
• Assist in updating all contract document logs with SME and SWS.
• Review Blue Beam sessions for project contracts and subcontracts.
• Distribute weekly notifications of all log updates to relevant employees.
• Assist in training and educating Sales and PM team members on contract procedures.
• Assist in management of contract templates and document control.
• Prepare contract documents for signature through DocuSign.
• Support and encourage participation and compliance with contract processes among team members and other peers.
• Process all project insurance needs, including CIP enrollment.
• Processing and tracking project insurances.

Skills

MS Office

Contract processes

Attention to detail

Communication

Team collaboration

US work authorization

Tools

DocuSign

Blue Beam

Job description

• Assist with and ensure all contract documents get executed in a timely manner.
• Process incoming project contracts, SCO’s, subcontracts, and vendor change orders in a timely manner.
• Create Blue Beam Session reviews for project contracts.
• Assist is updating all contract document logs with SME and SWS.
• Review Blue Beam sessions for project contracts and subcontracts.
• Distribute weekly notifications of all log updates to relevant employees.
• Assist in training and educating Sales and PM team members on contract procedures.
• Assist in management of contract templates and document control.
• Prepare contract documents for signature through DocuSign.
• Support and encourage participation and compliance with contract processes among team members and other peers.
• Process all project insurance needs, including CIP enrollment.
• Processing and tracking project insurances.

Qualifications

• Must be able to perform tasks on at least Microsoft Office and be capable of learning other software.
• Must be organized and able to pay close attention to detail.
• Must be capable to solve issues and concerns with other team members and teach and promote SME’s contract procedures.
• Must be capable of handling and processing many ongoing tasks.
• Must be authorized to work in the United States.
• Maintain a professional appearance and demeanor at all times.
• Must be able to communicate the complexities of contract compliance and protocols.
• Must be able to perform tasks on at least Microsoft Office and be capable of learning other software.
• Must be organized and able to pay close attention to detail.
• Must be capable to solve issues and concerns with other team members and teach and promote SME’s contract procedures.
• Must be capable of handling and processing many ongoing tasks.
• Perform other duties as assigned.

Physical Demands

• Must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Ability to sit for extended periods of time while working at a desk or computer, with regular use of hands and fingers for typing, using a computer mouse, and handling and processing documents.
• Primarily works in a standard office environment with minimal exposure to temperature changes.
• Involves interaction with colleagues and occasional participation in meetings, both in-person and virtual.

Equal Opportunity Statement

SME Industries, Inc. is an Equal Opportunity (EEO) Employer. All qualified applicants will receive consideration without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, status as a protected veteran, status as an individual with disability, or any other protected group status or non-job-related characteristic as directed by law.