Contract Administrator

Graham Tech; San Diego (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

PTO 4 weeks

Federal holidays

Health insurance

401(k) plan

Flexible schedules

Education reimbursement

Job summary

Graham Technologies in San Diego, CA is seeking a Contract Administrator to support acquisition, contract management, records, scheduling, and administrative tasks for a Federal customer. The role emphasizes audit-ready files and coordination across pre-award and post-award activities.

Key duties include reviewing and routing documentation, maintaining electronic contract files, handling solicitation support, tracking deliverables and due dates, and ensuring compliance with FAR/DFARS.

Qualifications

• Minimum five (5) years of Government contracting, acquisition support, contract administration, procurement support, or related experience.
• Experience maintaining contract files and tracking actions, deliverables, modifications, and closeout documentation.
• Experience supporting Federal customers and working with sensitive or controlled information.

Responsibilities

• Support preparation, review, routing, and tracking of acquisition and contract documentation.
• Maintain complete, accurate, and audit-ready electronic contract files in approved repositories.
• Assist with solicitation documentation, proposal evaluation support, price and cost-analysis documentation, contract modifications, and closeout activities.
• Track contract actions, deliverables, correspondence, approvals, due dates, and outstanding documentation.
• Research and apply relevant FAR, DFARS, agency guidance, policies, and standard operating procedures.
• Coordinate meetings, agendas, minutes, action items, schedules, and stakeholder communications.
• Support travel planning, authorization, documentation, and reconciliation in accordance with Federal travel requirements.
• Prepare reports, spreadsheets, briefings, and status updates for Government and program leadership.
• Apply records-management, privacy, and information-handling requirements to all administrative activities.
• Provide cross-trained backup support to maintain continuity during absences or workload surges.

Skills

Government contracting

Contract administration

Procurement support

Document management

Federal customers

Sensitive information

Education

Bachelor's degree in Business Administration

Master's degree in acquisition/related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

SharePoint

Acquisition platforms

Job description

Graham Technologies is seeking a Contract Administrator to provide acquisition, contract management, records, scheduling, and administrative support for a Federal customer. The Contract Administrator will maintain accurate, audit-ready files and support pre-award, post-award, travel, reporting, and coordination activities.

Location

• San Diego, CA

Key Responsibilities

• Support preparation, review, routing, and tracking of acquisition and contract documentation.
• Maintain complete, accurate, and audit-ready electronic contract files in approved repositories.
• Assist with solicitation documentation, proposal evaluation support, price and cost-analysis documentation, contract modifications, and closeout activities.
• Track contract actions, deliverables, correspondence, approvals, due dates, and outstanding documentation.
• Research and apply relevant FAR, DFARS, agency guidance, policies, and standard operating procedures.
• Coordinate meetings, agendas, minutes, action items, schedules, and stakeholder communications.
• Support travel planning, authorization, documentation, and reconciliation in accordance with Federal travel requirements.
• Prepare reports, spreadsheets, briefings, and status updates for Government and program leadership.
• Apply records-management, privacy, and information-handling requirements to all administrative activities.
• Provide cross-trained backup support to maintain continuity during absences or workload surges.

Required Skills

Experience

• Minimum five (5) years of Government contracting, acquisition support, contract administration, procurement support, or related experience.
• Experience maintaining contract files and tracking actions, deliverables, modifications, and closeout documentation.
• Experience supporting Federal customers and working with sensitive or controlled information.

Education

• Bachelor's degree in Business Administration, Acquisition, Finance, Management, or a related discipline.

Clearance

• Active Secret clearance.

Certifications / Tools

• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Experience with electronic contract files, document-management systems, workflow tools, or acquisition platforms.

Desired Skills

Experience

• Experience supporting price analysis, source selection, contract modifications, or contract closeout.
• Experience supporting technology, cybersecurity, or professional-services contracts.

Education

• Master's degree or graduate coursework in acquisition, contracting, business, or a related discipline.

Certifications

• FAC-C, DAWIA Contracting, NCMA CPCM/CFCM, or related acquisition certification.

Compensation

At Graham Technologies, we believe in treating everyone with fairness and respect. Our compensation package is designed to ensure fair pay for work, reflecting our commitment to integrity.

Many IT companies offer similar services, but what truly sets us apart is our people! We care deeply about our employees and consistently show our appreciation-not just for the final outcomes, but also for the effort and dedication shown every step of the way. Additionally, our generous benefits package supports our team members in living fulfilling and prosperous lives.

Here are just a few highlights of what we offer:

• Four Weeks of Accrued PTO in the First Year
• Eleven Paid Federal Holidays
• Comprehensive Health, Dental, Vision, and Life Insurance
• 401(k) Plan with Annual Employer Contributions
• Flexible Schedules
• Reimbursements for Continued Education and Training

Why Graham Technologies?

Our core values define who we are:

• Value our Customers
• Care about our Employees
• Passionate about Innovation
• Believe in a Strong Work Ethic
• Rely on Teamwork
• Integrity Matters

Founded in 2007, GTech is a consulting services firm passionate about delivering tailored solutions that meet our clients' needs and maximize the value of their investments. We achieve this by providing top-notch professionals across the IT industry. Our team embodies integrity, commitment, and reliability, which are at the heart of everything we do.

We are also dedicated to fostering a culture of support for our employees-the lifeblood of our business. At Graham Technologies, we've built a family-oriented environment where team members are encouraged to maintain a healthy work-life balance, pursue their passions, and grow professionally through flexible schedules, continued education, and a strong sense of community.