Contract Administrator

Siemens; Sacramento (CA); Hybrid; USD 51,000 - 88,000; Full time

Job summary

Siemens is seeking a Contract Administrator to support contract review, risk assessment, and workflow management across Sales, Legal, and Management in a hybrid environment. The role focuses on ensuring compliance with company policy and efficient contract processing.

You will execute contracts using Adobe Sign, coordinate signatures, maintain records, and contribute to risk management while advancing your expertise in contract administration.

Qualifications

• 3+ years of administrative experience in contract-related roles.
• Organizational skills with ability to manage multiple priorities and deadlines.
• Experience navigating spreadsheets and databases for data analysis and reporting.
• Ability to review and interpret contract terms below thresholds.
• Legally authorized to work in the United States without sponsorship.

Responsibilities

• Review contracts, purchase orders, proposals, and commitment documents to identify risks and ensure policy compliance.
• Manage end-to-end contract workflows and coordinate distribution between stakeholders.
• Facilitate contract execution using Adobe Sign and maintain properly documented records.
• Prepare addenda and amendments under threshold and register them in the central registry.
• Oversee Master Agreements and NDAs, ensuring proper Delegation of Authority processes.
• Coordinate COI requests and bonds as part of risk management and compliance.

Skills

Administrative experience

Spreadsheet skills

Contract terms review

Time management

Education

Associate or Bachelor’s Degree

Tools

Adobe Sign

Contract management software

Job description

Position Location:

This role is Hybrid. We are looking for individuals within Sacramento, CA | San Francisco, CA and Seattle, WA

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. We're improving how we live, work, and move today and for the next generation. We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives.

Transform the everyday with us!

Our Contract Administrators serve as the backbone of our contract management operations, ensuring seamless execution of contracts, purchase orders, and other commitment documents. You'll work collaboratively with Sales, Legal, and Management teams to identify and mitigate risks, manage contract workflows, and maintain compliance with company policies. This position offers an excellent opportunity to contribute to Siemens' mission of creating intelligent infrastructure solutions while developing expertise in contract administration and risk management.

As a Contract Administrator, you will:

• Contract Review & Risk Assessment: Review contracts, purchase orders, proposals, and commitment documents (including change orders) to identify potential risks and ensure compliance with company policy; utilize contract review software to scan, analyze, and flag risks in customer agreements below designated thresholds
• Contract Workflow Management: Manage end-to-end opportunity workflows using Contract Management software after booking; coordinate contract distribution between internal stakeholders and customers; track and follow up on contract review status with all parties
• Document Execution & Signature Management: Facilitate the complete contract execution process using Adobe Sign for internal signatures; receive, distribute, and process fully executed contracts; ensure proper documentation and retention of all signed agreements
• Addendum & Amendment Administration: Prepare and add addenda for contracts under threshold to address execution barriers; collaborate with contract managers to determine necessary terms and conditions requiring modification; register all addenda in the centralized registry and communicate rationale to business owners
• Specialized Agreement Processing: Manage workflows for Master Agreements and Non-Disclosure Agreements (NDAs); ensure appropriate Delegation of Authority processes are completed and recorded; submit to Sales Executives Consequential Damages Waiver (CDW) for approval
• Insurance & Bond Coordination: Distribute and receive Certificate of Insurance (COI) requests; request and process Payment and Performance Bonds
• Stakeholder Collaboration & Escalation: Interface with Legal, Sales, and Management to resolve contract review actions; refer contract disputes to appropriate business owners and contract managers when necessary; serve as a liaison between all parties to ensure smooth contract execution

You will make an impact with these qualifications:

Basic Qualifications:

• 3+ years of administrative experience, preferably in contract administration, contract management, legal support, or related field
• Organizational skills with ability to manage multiple priorities and deadlines
• Experience navigating spreadsheets and databases for data analysis, report generation, presentations, and general correspondence
• Ability to review and interpret contract terms and conditions below designated thresholds
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

• Associate or Bachelor’s Degree

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Ready to create your own journey?

About Siemens

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

You’ll Benefit From

Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html

The pay range for this position is $51,479 - $88,250 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.