Contract Administrator

Actalent; Reno (NV); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Onsite office in Reno

Job summary

Actalent seeks a Contract Administrator to manage transmission contracts, ensure compliance, and support pre- and post-construction activities. You will work with a small design team to improve processes and documentation, while handling data entry and regulatory-ready files.

The role emphasizes negotiation, contract analysis, and timely coordination with internal stakeholders to maintain accurate contract metadata and performance tracking. This onsite Reno position to hire with competitive pay.

Qualifications

• Experience in contract administration and contract management.
• Negotiation skills for contracts, amendments, and transmission agreements.
• Strong analytics for reviewing terms, performance data, and settlements.
• Experience with accounting settlements for material and service invoices.

Responsibilities

• Analyze, negotiate, and administer transmission area contracts.
• Monitor performance and resolve contract compliance issues.
• Maintain complete contract files and confidential regulatory documentation.
• Process accounting settlements for invoices.
• Provide data-driven recommendations on contract issues.
• Support pre- and post-construction activities for transmission projects.
• Circulate and track template agreements through execution.
• Collaborate with stakeholders to negotiate transmission agreements.

Skills

Contract administration

Energy industry knowledge

Negotiation

Contract compliance

Data analysis

Accounting settlements

Project leadership

Time management

Communication

Documentation & data entry

Teamwork

Job description

Job Title: Contract Administrator

Job Description

The Contract Administrator provides analysis, negotiation, and administration of transmission area contracts, ensuring accurate documentation, effective contract performance tracking, and strong support for utility construction and transmission projects. This role works closely with a small, growing transmission design team to manage contract compliance, support pre- and post-construction activities, and continuously improve internal business processes.

Responsibilities

• Provide analysis, negotiation, and administration of transmission area contracts.
• Manage and resolve contract compliance issues, including monitoring and tracking performance against contractual obligations.
• Maintain complete and accurate contract files and documentation, including confidential information used for regulatory hearings and litigation.
• Perform accounting settlement functions for material and service-related agreement invoices.
• Analyze contract-related issues and provide clear, data-driven recommendations.
• Support pre-construction and post-construction activities related to transmission and utility construction projects.
• Facilitate the negotiation of simple contract amendments, including date changes and minor scope changes.
• Circulate and track template agreements through the execution process.
• Support the negotiation of transmission agreements in collaboration with internal stakeholders.
• Continually evaluate current business processes and identify opportunities to improve internal operations.
• Respond promptly and accurately to data requests submitted by internal customers.
• Ensure all required approvals and appropriate documentation are obtained, recorded, and maintained.
• Enter contract metadata and contract documents into the designated system of record with a high level of accuracy.
• Ensure all compliance aspects of the position are understood and followed, and adhere to all applicable policies, codes, and regulations.
• Perform related duties as assigned to support the broader goals of the transmission design and operations teams.

Essential Skills

• Demonstrated skills and knowledge of the energy industry or contract administration practices.
• Proven experience in contract administration and contract management.
• Demonstrated negotiation skills, including negotiating contracts, contract amendments, and transmission agreements.
• Experience managing contract compliance and resolving contract-related issues.
• Strong analytical skills for reviewing contract terms, performance data, and accounting settlements.
• Experience with accounting settlement processes for material and service-related agreement invoices.
• Demonstrated project leadership skills in a contract or operations environment.
• Strong time management skills with the ability to prioritize and meet deadlines.
• Excellent communication skills, both written and verbal, for working with internal stakeholders and documenting agreements.
• High attention to detail and accuracy in documentation and data entry.
• Strong customer service orientation when responding to internal customer requests.
• Effective organizational skills for maintaining contract files, documentation, and metadata.
• Ability to multi-task and manage multiple contracts and requests simultaneously.
• Ability to work effectively both in a team-oriented environment and independently.

Additional Skills & Qualifications

• Experience with utility construction or construction administration is highly beneficial.
• Experience in the energy or utilities sector is an advantage.
• Familiarity with systems of record for contract management and metadata entry.
• Ability to identify and implement process improvements in contract and operational workflows.
• Comfort working within a dynamic, growing team and contributing to team culture and legacy.

Work Environment

This role is based in an office environment within a dedicated operations and analysis area that includes offices, cubicles, and a small kitchen space. The position supports a small transmission design team of approximately five people in a division that is growing and building its own legacy. The team culture emphasizes collaboration, open communication, and working together to achieve shared goals. Work is primarily performed on standard office equipment and computer systems, with a focus on contract documentation, data entry, analysis, and coordination with internal stakeholders. The environment supports both independent work and close teamwork, offering a professional yet friendly atmosphere where individuals contribute to continuous improvement and operational excellence.

Job Type & Location

This is a Contract to Hire position based out of Reno, NV.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Reno,NV.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.