Contract Administrator

Long Wave Inc.; Oklahoma City (OK); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

401k

Educational Assistance

Life Insurance

Employee Assistance Programs

Paid Time Off

Flexible 9/80 Work Schedule

Job summary

An established industry player in defense and space manufacturing is seeking a detail-oriented contract administrator. In this pivotal role, you will manage the full range of cradle-to-grave contract administration, ensuring compliance with government regulations and company policies. You will collaborate closely with various teams, providing guidance on contractual requirements and facilitating effective communication with stakeholders. This position offers a robust benefits package, including educational assistance and a flexible 9/80 work schedule, making it an excellent opportunity for professionals looking to make a significant impact in a dynamic environment.

Qualifications

• 5+ years of experience in Government Contracts is essential.
• Knowledge of FAR/DFAR requirements is crucial.

Responsibilities

• Review, track, and process invoices and contracts for projects.
• Provide updates on contract cost or schedule impacts.

Skills

Government Contracts Support

Contract Negotiation

Communication Skills

Team Collaboration

Problem Solving

Education

Bachelor’s degree in business

Tools

Microsoft Suite

Cost Point

SharePoint

Job description

***Active DoD Security Clearance Strongly Preferred***

***NO VISA SUPPORT or C2C***

***On-Site in OKC Required***

Primary Function:

This Position’s primary responsibility will review, track and process invoices and other paperwork, including contracts, change orders, insurance documents, etc., obtained from subcontractors for their assigned projects, and will accumulate, process and track owner billings and payments on a timely basis.

• Provide contractual support in proposal development, contract negotiation and administration, including modifications, extensions, written and oral communication with USG/client, and the termination or close-out of standard and nonstandard contracts.
• Assist and advise in proposal preparation activities, conduct contract negotiations, develop and maintain positive working relationships with government counterparts while ensuring proper and timely contract performance, in accordance with company policies, legal requirements, and customer specifications.
• Work with program, contract management, and Finance to examine performance requirements, cost estimates, delivery schedules, as well as material, equipment, or production costs, to offer recommendations, develop action items, and to serve as the liaison with the government in resolving issues and managing expectations.
• Review and make recommendations regarding resolution of issues relating to company performance in conformance to original proposal and all terms and conditions of the contract.
• Provide guidance on contractual requirements and government regulations, communicating with Contract Management, Senior Leadership, and Legal when applicable.
• Review contract documents received, coordinating with PM/DPM and Finance to verify information prior to execution or dissemination of contract documents.
• Provide updates to management on any impacts to contract cost or schedule.
• Prepare and disseminate information throughout the company regarding contract status, compliance, modifications, deviation, negotiation, and completion, termination or close-out.
• Prepare special reports and analysis as required. As required, work with corporations to ensure proper maintenance of contract briefing system in accordance with DCAA requirements.
• Responsible for full range of cradle to grave contract administration and reporting duties for large-scale, long-term contracts.

Work Conditions:

Employee will be working within an office environment. Some travel will be necessary to meet the requirements for the position.

Job Requirements:

• Bachelor’s degree in business or equivalent combination of education and experience in Government Contracts.
• 5+ years’ experience working with or supporting Government Contracts.
• Knowledge of FAR/DFAR requirements.
• Working knowledge and experience with Microsoft Suite, Cost Point and SharePoint.
• Experience working with SharePoint.
• Ability to collaborate and work within a team environment internally and externally with a client service focus.
• Current/Ability to obtain a DOD security clearance.

As a full-time employee of Long Wave, you are eligible for our benefits package including:

• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

EOE AA M/F/Vet/Disability

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative, Accounting/Auditing, and Management

Industries

Defense and Space Manufacturing