Contract Administrator

Metropolitan Transportation Authority (MTA); New York (NY); On-site; USD 90,000 - 97,000; Full time

Job summary

Metropolitan Transportation Authority (MTA) is seeking a Contract Administrator to manage procurement activities including bidding, pricing, and contract awards for services, equipment, software licenses, and maintenance.

The role emphasizes ensuring compliance with specifications, regulations, and timely administration of contracts across multiple projects in a transportation network.

Qualifications

• Excellent written and verbal communication.
• Ability to administer several projects independently and concurrently.
• Ability to think independently.
• Strong personal computer skills.

Responsibilities

• Review specifications, prepare solicitation documents, review bids, negotiate terms and conditions.
• Document award recommendations, perform cost/price analyses and assess vendor responsibility.
• Conduct pre-proposal conferences and site tours.
• Ensure M/D/WBE participation in procurement cycles.
• Chair proposal evaluation committees.

Skills

Communication skills

Project management

Independent thinking

Computer literacy

Education

Bachelor’s degree in business or related field

Job description

Description

JOB TITLE: Contract Administrator

HOURLY RATE: Step 1 - $38.84

HOURLY RATE: Step 2 - $38.84

HOURLY RATE: Step 3 - $41.27

HOURLY RATE: Step 4 - $43.70

HOURLY RATE: Step 5 - $43.70

HOURLY RATE: Step 6 - $46.13

HOURLY RATE: Step 7 - $48.55

DEPT/DIV: Procurement

SUPERVISOR: Senior Director, Svcs & Non-Cap P&L - LIRR

LOCATION: 144-41 94th Avenue, Jamaica, NY 11435

HOURS OF WORK: 8:00 am - 4:00 pm (8 hours/day) or as required

***This position is represented by the Transportation Communications Union (TCU)***

Opening: The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Job Summary

The position is responsible for obtaining required Railroad equipment, goods, and services at a reasonable price and in a timely fashion, and in accordance with specifications and regulations, and to subsequently manage the administration of these contracts.

Responsibilities

• Review user-generated specifications and justifications, prepare solicitation documents, review bids/proposals, negotiate pricing, terms, and conditions, develop award documents for personal and miscellaneous services, equipment, software license/maintenance, etc.
• Justify and document award recommendations, including cost/price analysis, vendor responsibility, sole source, emergency, and negotiated contract terms.
• Conduct pre-proposal/bidders conferences and site tours.
• Assure adequate M/D/WBE participation in procurement cycle.
• Chair proposal evaluation committees.
• Ongoing administration after contract award. Review, justify, and negotiate change order requests. Maintain user communication to ensure knowledge of vendor performance issues, possible cost overruns, and contract expiration. Advise users and vendors, in a timely manner, of possible contractual constraints.
• Prepare MTA Board submittals.
• All other related assignments at the request of supervision.

Qualifications

• Excellent written/oral communication and analytical skills.
• Ability to administer several projects independently and concurrently, with ongoing changes in priority.
• Ability to think independently.
• Strong personal computer skills.

Education and Experience

• Minimum of 5 years of contract preparation and administration experience.
• Bachelor’s Degree in business or related field preferred.
• Familiarity with technical specifications and engineering drawings preferred.
• Working knowledge of public procurement laws and guidelines preferred.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.