Contract Administrator

Sotalent; Long Island (ME); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

ETO 16 days

Holidays 12

Insurance Day 1

401(k) match

Tuition reimbursement

Professional development

Job summary

Sotalent is seeking a Contracts Administrator for our aerospace and defense manufacturing operations in the United States. This on-site role manages the full lifecycle of government and commercial contracts, ensuring compliance with federal regulations and company policies while coordinating with cross-functional teams.

You will negotiate terms, prepare proposals and modifications, and maintain audit-ready files.

Qualifications

• Bachelor’s degree in business, finance, or a related field.
• 6+ years of contracts administration experience.
• Experience interpreting and negotiating complex government and commercial contract terms (FAR/DFARS/ITAR/EAR).
• Ability to manage multiple high-priority contracts under tight deadlines.
• Excellent written and verbal communication, negotiation, and record-keeping skills.

Responsibilities

• Review solicitations, terms, and conditions to identify risks and advise leadership on contractual impacts.
• Prepare, review, and coordinate approvals for proposals, pricing schedules, NDAs, and contract modifications.
• Serve as the primary contractual point of contact with government and commercial customers during negotiations and issue resolution.
• Manage end-to-end contract administration, tracking funding ceilings, delivery schedules, scope changes, and compliance with FAR/DFARS/ITAR/EAR.
• Maintain audit-ready contract files and export compliance records in accordance with regulations.
• Support process improvements, Lean activities, and contract management tool implementations.

Skills

Contract negotiations

Government contracting

Regulatory compliance

Documentation and record-keeping

Education

Bachelor’s degree in Business Administration/Finance

Job description

Contracts Administrator – Aerospace & Defense Manufacturing

Location

Long Island, Maine, United States

$60,000 – $100,000 USD annually (Dependent on experience)

Job Type

Full-Time / On-Site

Overview

A Contracts Administrator is required to manage the full lifecycle of U.S. Government and commercial contracts for an advanced high-temperature composite materials manufacturing operation. Serving as a key partner to cross-functional program, engineering, and finance teams, this role ensures contractual obligations are accurately interpreted, negotiated, and executed in compliance with federal regulations and company policies. The position involves representing the organization in formal customer communications, mitigating contractual risk, and maintaining audit-ready compliance documentation.

Key Responsibilities

• Review solicitations, terms, and conditions to identify financial, operational, and compliance risks, advising leadership on contractual impacts.
• Prepare, review, and coordinate approvals for formal proposals, pricing schedules, Non-Disclosure Agreements (NDAs), and contract modifications.
• Serve as the primary contractual point of contact with government and commercial customers during formal negotiations and issue resolution.
• Manage end-to-end contract administration, tracking funding ceilings, delivery schedules, scope changes, and compliance with FAR, DFARS, ITAR, and EAR regulations.
• Partner with Program Managers, engineering, and purchasing teams to ensure contractual flow-downs and performance deliverables are met.
• Maintain complete, audit-ready contract files and export compliance records in accordance with federal acquisition and trade regulations.
• Support departmental process improvement initiatives, Lean activities, and contract management tool implementations.

Requirements

Basic Qualifications:

• 4-year Bachelor’s degree in Business Administration, Finance, or a related field.
• 6+ years of relevant contracts administration experience.
• Strong proficiency interpreting and negotiating complex government and commercial contract terms under FAR, DFARS, ITAR, and EAR.
• Demonstrated ability to manage multiple high-priority contracts simultaneously under tight deadlines.
• Exceptional written and verbal communication, negotiation, analytical, and record-keeping skills.

Preferred Qualifications:

• Experience negotiating and administering medium-to-high complexity U.S. Government contracts (including sole-source and competitive bids).
• Proven track record managing subcontractor flow-downs and supporting proposal capture strategies.
• 16 days of Earned Time Off (ETO) plus 12 paid holidays (including annual Winter Closure).
• Medical, Dental, and Vision insurance effective on Day 1 of employment.
• 401(k) retirement savings plan with company match.
• Tuition reimbursement and professional development support.