Contract Administrator

Convergint-4; Hoffman Estates (IL); On-site; USD 64,000 - 65,000; Full time

Benefits offered by this job

Company Holidays & PTO

Life Insurance

Wellness Program

401K Matching

Parental Leave

Vehicle Reimbursement

CSR Day

Competitive salary

Job summary

Convergint is seeking a full-time Contract Administrator to join a dynamic team in Hoffman Estates, IL. You will ensure data quality across systems, manage fully executed documents, and support project kickoffs and change orders while collaborating with executives and corporate teams.

The role emphasizes strong communication, organization, and customer-service mindset in a fast-paced services environment. A minimum of five years in contract administration is expected.

Qualifications

• Education: High School/GED or equivalent experience.
• Preferred Education: Associate's or Bachelor’s Degree.
• Minimum Experience: 5 years of contract administration, proposal development or related experience.

Responsibilities

• Ensure data quality, accuracy and consistency across systems in compliance with company standards.
• Ensure receipt of fully executed documents and maintain organized file folders.
• Create projects and verify booking accuracy, including package details, customer information, labor, parts, billing requirements, payment terms, and taxes.
• Upload final documents to the company repository, create job IDs, and initiate project kickoff.
• Manage project change orders to update services/products.
• Collaborate with Account Executives, Senior Management, and corporate teams to resolve issues and discrepancies.
• Assist with reporting processes and administrative tasks.
• Utilize the Help Desk ticketing platform to support issue resolution.

Skills

Planning

Communication

Independent work

Multitasking

Attention to detail

Customer service

Education

High School/GED

Associate's Degree

Bachelor's Degree

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Contract Administrator to join our amazing culture.As a Contract Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Contract Administrator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Ensure data quality, accuracy and consistency across systems in compliance with company standards
• Ensure receipt of fully executed documents and maintain complete, organized file folders
• Create projects and verify booking accuracy, including package details, customer information, labor, parts, billing requirements, payment terms, and taxes
• Upload final documents to the company repository, create job IDs, and initiate project kickoff
• Manage project change orders to update services/products
• Collaborate with Account Executives, Senior Management, and corporate teams to resolve issues and discrepancies
• Assist with reporting processes and administrative tasks
• Utilize the Help Desk ticketing platform to support issue resolution
• Perform other duties and responsibilities as assigned
• Performs other duties and responsibilities as requested or required.

What You’ll Need

• Strong planning and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently, multi-task, and prioritize.
• Flexible, adaptable, detail-oriented, and self-motivated.
• Customer service and detail-oriented.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Very adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Requirements:

Education: High School/GED or equivalent experience

Preferred Education: (but not required): Associate's or Bachelor’s Degree

Minimum Experience: 5 years of contract administration, proposal development or related experience

Convergint is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

The anticipated compensation for this position is $63,654 - $65,000 annually.

Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.