Contract Administrator

Convergint Technologies LLC; East Foxboro (MA); On-site; USD 60,000 - 110,000; Full time

Job summary

Convergint is seeking a Contracts Administrator to review, negotiate, and manage customer and subcontractor contracts within a defined geographic area. The role supports the full lifecycle of contracts, ensuring compliance with company standards, legal requirements, and customer obligations.

The position collaborates with Sales, Operations, Legal, and customers to mitigate contractual risk and provide guidance on contract interpretation.

Qualifications

• Experience in contract management, commercial negotiation, or related responsibilities.
• Working knowledge of contract terms and risk identification.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills.
• Proficiency with contract management systems, including iReview.

Responsibilities

• Review and negotiate project-specific agreements, purchase orders, subcontracts, NDAs, lien-related documents, insurance requirements, and other assigned contract types within established authority limits.
• Escalate agreements outside approved parameters or require higher-level review.
• Prepare and revise contract addendums per company standards.
• Communicate contractual risks related to payment terms, indemnity, or insurance requirements.
• Provide guidance on contract interpretation and procedural requirements.
• Support contract workflows and ensure timely processing and documentation.

Skills

Contract management

Negotiation

Risk assessment

Communication

Attention to detail

Tools

iReview

Job description

Build a career where values meet worldwide opportunity. Job Description: The Contracts Administrator is responsible for reviewing, negotiating, and managing customer and subcontractor contracts within an assigned geographic area, typically supporting one or a small number of CTCs. This position supports the full lifecycle of contract activities and ensures compliance with company standards, legal requirements, and customer obligations. The Contracts Administrator negotiates agreements within established parameters and authority limits and escalates contracts outside those limits to the Manager, Contracts Team Lead or Legal. The role collaborates closely with Sales, Operations, Legal, and customers to support Convergint’s business objectives and mitigate contractual risk. This position has no supervisory responsibilities.

Essential Duties and Responsibilities

Contract Review, Negotiation, and Risk Management

• Review and negotiate project-specific agreements, purchase orders, subcontracts, NDAs, lien-related documents, insurance requirements, and other assigned contract types within established authority limits and guidelines.
• Escalate agreements that fall outside approved parameters, contain non-standard terms, exceed assigned dollar thresholds, or otherwise require higher-level review.
• Prepare and revise contract addendums based on company standards and approved language.
• Identify and communicate contractual risks related to items such as payment terms, indemnity, or insurance requirements.
• Provide guidance to internal stakeholders on contract interpretation and procedural requirements.
• This role does not review or evaluate statements of work for scope accuracy; scope validation is the responsibility of the business (Sales/Operations).

Contract Lifecycle Management

• Ensure timely and accurate processing of contract documents, including initial intake, internal routing, negotiation, signature execution, and related documentation.
• Maintain contract status and associated documentation in iReview, ensuring that contract histories and required materials are complete and current.
• Use supplemental logs or trackers when required by a specific CTC or internal process.
• Support consistent execution of contract workflows in accordance with company policies and standards.

Insurance, Bonding, and Compliance Support

• Request and obtain certificates of insurance needed for customer or project-specific requirements.
• Coordinate bonding requests (including bid, performance, payment, and warranty bonds) within delegated authority limits.
• Ensure contract terms align with insurance and bonding requirements and escalates exceptions when needed.

Government, Regulatory, and Prevailing Wage Support

• Assist with preliminary notice filings, tracking, and coordination with AR, NCS, Legal, and Operations.
• Support prevailing wage requirements, including wage determinations, reporting, and documentation needs.
• Assist with subcontractor onboarding by ensuring required documentation (licenses, W-9, COIs, NDAs/MSAs, safety documents) is collected and compliant.

Cross-Functional Collaboration and Customer Engagement

• Work closely with Sales, Operations, Legal, and other internal partners to support timely and accurate contract handling.
• Communicate professionally with customers regarding contract requirements, documentation needs, and status updates.
• Support Sales and Operations with RFP reviews (limited to contract terms), prequalification forms, and customer portal requirements.
• Provide assistance to project teams with documentation related to compliance, insurance requirements, and customer obligations.

Skills and Qualifications Required

• Experience in contract management, commercial negotiation, or related responsibilities (specific years of experience to be confirmed based on organizational needs).
• Working knowledge of contract terms and risk identification.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills.
• Proficiency with contract management systems and tools, including iReview.

Preferred

• Experience in construction, technology integration, or other project-based industries.
• Familiarity with Convergint systems, processes, and contracting standards.
• Exposure to government contracting or prevailing wage processes.

Competencies

• Demonstrates Convergint Values and Beliefs.
• Exercises sound judgment, confidentiality, and discretion.
• Collaborates effectively across teams and with external partners.
• Shows initiative, ownership, and a continuous improvement mindset.
• Maintains professionalism and customer-focused communication.

Convergint is an Equal Opportunity Employer. Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Culture first since day one. From a single vision in 2001 to a global community of colleagues today, Convergint’s story is defined by people, purpose, and progress. Every milestone reflects our belief that when we put people first, extraordinary things happen. What began as a values-driven mission has grown into a worldwide commitment to service, innovation, and partnership that continues to shape our future.