Contract Administrator

Sargent & Lundy; Chicago (IL); Hybrid; USD 75,000 - 115,000; Full time

Benefits offered by this job

Health plans

401(k)

Paid time off

Flexible work

Job summary

Sargent & Lundy, a global leader in power and energy consulting, seeks a Contract Administrator for hybrid work in downtown Chicago. The role involves managing JV agreements, EPC contracts, and subcontracts, working with internal legal teams and external partners.

The position requires a Bachelor’s degree and 7+ years in contract administration with construction project experience, plus strong communication and organizational skills. Hybrid schedule with office and remote days is offered.

Qualifications

• Bachelor’s degree is required.
• 7+ years of experience in contract administration, subcontract administration, or contract management.
• Experience supporting construction projects.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work with project teams, procurement personnel, legal counsel, and external partners.

Responsibilities

• Support administration and management of joint venture agreements, EPC contracts, and subcontracts on a day-to-day basis.
• Coordinate notices to subcontractors, suppliers, and clients with internal legal and project teams.
• Maintain familiarity with contract terms, notices, and project developments to provide effective contract administration support.
• Identify delays, potential delays, disruption events, and cost impacts arising from JV partners, owner, subcontractor or supplier actions.
• Support change orders to the client due to subcontractor or supplier actions, delays, or scope changes.
• Assist in preparing, coordinating, and managing contractual notices and related documentation.
• Assist in responding to and coordinating RFIs from subcontractors and suppliers.
• Keep procurement and legal groups informed of notices, claims, issues, and communications.
• Coordinate with internal and external stakeholders to protect contractual and commercial interests.
• Maintain organized records of contract correspondence, notices, RFIs, and other documentation.

Skills

Contract administration

Subcontract administration

Notice requirements

Change management

Delay identification

Education

Bachelor’s degree

Job description

Sargent & Lundy is a global leader in power and energy consulting, where innovation meets integrity, diversity, and a commitment to quality. Our distinctive capabilities provide domestic and international clients and partners with a thoroughly reliable source of comprehensive expertise. Sargent & Lundy offers challenge, flexibility, competitive salaries and benefits.

We are currently seeking a Contract Administrator!

Essential duties and responsibilities for the Contract Administrator include, but are not limited to:

• Support administration and management of joint venture agreements, EPC contracts, and subcontracts on a day-to-day basis
• Work closely with internal legal team, project teams and joint venture partners to initiate, prepare, issue, and manage notices to subcontractors, suppliers, and clients
• Maintain familiarity with contract terms, notice requirements, project requirements, correspondence, and project developments in order to provide effective contract administration support
• Identify delays, potential delays, disruption events, and additional cost impacts arising from joint venture partners, owner, subcontractor or supplier actions and support the project team in documenting and addressing those issues
• Support project teams in identifying situations where change orders to the client may be appropriate due to subcontractor or supplier actions, delays, disruptions, scope changes, or other project developments
• Assist in the preparation, coordination, and management of contractual notices and related documentation
• Assist in responding to and coordinating requests for information received from subcontractors and suppliers
• Keep procurement and legal groups informed of notices, claims, issues, and other significant communications received from subcontractors and suppliers
• Coordinate with internal stakeholders, and external stakeholders such as joint venture partners, to support issue resolution and protect Sargent & Lundy’s contractual and commercial interests
• Maintain organized records of contract correspondence, notices, RFIs, and other contract administration documentation

This position allows for a hybrid work schedule with 3 days in our downtown Chicago office and 2 days working remotely from home.

Qualifications

• Bachelor’s degree required
• Minimum of 7 years of experience in contract administration, subcontract administration, or contract management
• Required experience supporting construction projects
• Experience working with project teams and joint venture partners
• Strong understanding of subcontract administration practices, notice requirements, delay identification, cost impact recognition, and change management processes
• Experience identifying and elevating contractual and commercial issues in a timely manner
• Experience supporting subcontractor and supplier notices, claims, and change-related matters
• Strong written, verbal, and interpersonal communication skills
• Ability to work effectively with project teams, procurement personnel, legal counsel, and external business partners
• Strong organizational skills and attention to detail

We do not sponsor employees for work authorization in the U.S. for this position.

Technology & Innovation

Sargent & Lundy values the appropriate use of technology to improve how work gets done and deliver high‑quality outcomes for our clients. Depending on the role, employees may use data, automation, artificial intelligence, and other digital tools to support research, analysis, engineering and design activities, workflow improvement, or other aspects of their work.

We value candidates who demonstrate an interest in learning and effectively using emerging technologies where relevant to their role. Employees remain accountable for their work and are expected to apply appropriate professional judgment and review when using technology-assisted tools.

Experience with AI, automation, programming, or similar technologies is valued where relevant but is not required unless specifically identified elsewhere in the job description.

About Sargent & Lundy

At Sargent & Lundy, we care about the health and well‑being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work‑life balance, which is why we are proud to provide competitive, award‑winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & Wellness

Financial Benefits

Work-Life Balance

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back‑Up Daycare
• FSA & HSA
• 401(k)
• Pre‑Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus
• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range

$75,210.00 - $115,210.00

Transparency Statement

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well‑being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.