Contract Administration Supervisor - Atlantic Zone (PA, OH, TN, KY, VA, DC, and MD)

Siemens Mobility; Cincinnati (OH); Hybrid; USD 59,000 - 123,000; Full time

Job summary

Join a forward-thinking company as a Zone Contract Administration Supervisor, where you will play a pivotal role in supporting leadership and ensuring smooth operations across the Atlantic zone. This hybrid position involves managing a team of administrative assistants, coordinating critical administrative functions, and contributing to safety initiatives. With a focus on organizational excellence and communication, you will help create efficient and responsible environments that enhance people's lives. If you are passionate about making an impact and thrive in a collaborative atmosphere, this opportunity is perfect for you.

Benefits

Health and wellness benefits

Flexible working hours

Qualifications

• 7+ years of experience supporting leadership teams as an administrative assistant.
• Strong organizational and project management skills are essential.

Responsibilities

• Supervise a team of administrative assistants across multiple locations.
• Schedule meetings, travel, and coordinate special projects for leadership.

Skills

Organizational Skills

Time Management

Communication Skills

Project Management

Education

High School Diploma or GED

Bachelor's degree in Business or related field

Tools

MS Office Suite

SAP (ERP system)

Concur (Expenses)

SharePoint

OneSRM

Job description

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways.

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives.

Transform the everyday with us

The Zone Contract Administration Supervisor is responsible for supporting the Zone Vice President and other members of the leadership team with administrative activities such as scheduling travel, financial expense support, meeting coordination, minute taking, and coordinating special projects in addition to managing a team of administrative assistants throughout the zone. Why is this so important? Our Zone Administrative Supervisors manage a wide variety of functions required to keep our zone operating smoothly and successfully.

This position is Hybrid within the Atlantic zone. (PA, Ohio, Tennessee, Kentucky, Virginia, DC, and Baltimore)

As a Zone Contract Administration Supervisor, you will:

1. Supervise 7-8 administrative assistants/team assistants located within the Atlantic zone branch offices. (Pittsburgh, PA, Ohio, Tennessee, Kentucky, Virginia, DC, and Baltimore)
2. Schedule and organize activities such as meetings, travel, conferences, special projects, and events for members of the leadership team.
3. Assist/follow-up with fleet administration for roles that require participation in the Siemens Vehicle Plan.
4. Act as the zone point of contact for safety initiatives ensuring the zone is hitting safety targets.
5. Organize and prioritize large volumes of information and communication.
6. Perform onboarding and off-boarding activities for new hires and terminated employees.
7. Assist with processing/follow-up on branch invoices/purchase orders.
8. Prepare and design charts, tables, graphs, business plans, presentations, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes so that the final copy is accurate and clear.
9. Support the leadership team with the proficient use of software, including MS Office, OneSRM (indirect purchase orders), Concur (Expenses), aspects of SAP (ERP system), onboarding software, SharePoint, etc.
10. Work flexible hours as needed to accomplish tasks.
11. Work well in a highly matrixed organization, and with managers and employees of all levels to advise on, gather, prepare, and vet material in a poised and tactful manner.
12. Manage a team of administrative assistants who provide support to business teams in the zone.

You will make an impact with these qualifications:

Basic Qualifications:

1. High School Diploma or state-recognized GED
2. 7+ years of administrative assistant experience supporting leadership teams
3. Required travel: 25%
4. Demonstrated organizational, project, and time management skills to perform and prioritize multiple tasks seamlessly with excellent attention to detail
5. Excellent verbal and written communication skills
6. Proficiency with MS Office suite and the aptitude to quickly master additional software programs
7. Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

1. Bachelor's degree in Business or related field
2. Prior supervisory experience

You’ll benefit from:

1. Our variety of health and wellness benefits to our employees. Details regarding our benefits can be found here.
2. The pay range for this position is $59,430 - $122,160 per year. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Ready to create your own journey?

Join us today.

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Diversity, Equity, and Inclusion:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us. Learn more about our commitment to DEI here.

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.

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Equal Employment Opportunity Statement: Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Reasonable Accommodations: If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form. If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.