Contract Administration Specialist

City of Auburn (Washington); Auburn (WA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plan

Paid vacation

Holiday pay

Job summary

The City of Auburn is seeking a Contract Admin Specialist in the Public Works - Engineering department to manage contracts from bidding through completion for municipal development projects.

You will work with project engineers, construction inspectors, contractors, developers, and property owners to ensure accurate documentation and compliance with state and federal requirements. This role supports timely, quality project delivery.

Qualifications

• High school diploma or equivalent.
• Two years of full‑time related work experience.
• Advanced skills and experience in computer programs (Outlook, Word and Excel).
• Any combination of relevant education and experience which would demonstrate knowledge, skills, and ability to perform the essential elements listed above.

Responsibilities

• Prepare and process contract and related legal documents, project correspondence, and coordinate meetings for developer facilities and construction contracts.
• Monitor contractor compliance with grant requirements, regulations, city codes, project specifications, and state statutes.
• Process and track contractor submittals, material documentation, tickets, RFIs, and force account paperwork.
• Prepare and monitor consultant and service agreements, amendments, task assignments and associated documentation.
• Process complex purchase orders; prepare pay estimates and invoices; assist project managers with budgets.

Skills

Outlook, Word, Excel

Public works contract administration

Teamwork

Education

High school diploma or equivalent

Job description

Position Details

This position is open until filled, with a first review date of October 26, 2026. To be considered for the first screening, your application must have been received before 11:59 p.m. Pacific Time on Sunday, October 25, 2026.

The City of Auburn Public Works - Engineering department is looking for a talented Contract Admin Specialist to add to our team! If you are an independent worker and are comfortable in a digital environment, then we would love to hear from you. This position will give the opportunity to work with a dynamic group that is very team oriented and allows for a greater knowledge of the intricacies of public contracting and what it takes to manage a successful public works or private development construction project. This position performs contract administration work in support of public works professional service agreements, capital project construction, and developer‑related projects. The position’s activities and accuracy of work impacts the City’s Certification Acceptance status for federally‑funded projects. The position works with Project Engineers, Construction Inspectors, contractors, developers, and property owners.

Take a look at this video to get an idea of what Public Works means in the City of Auburn!

OUR CITY

The City of Auburn is home to over 80,000 residents and encompasses over 29.8 square miles of land, two rivers, and is part of two counties - King and Pierce. The City operates as a Strong‑Mayor form of Mayor‑Council government, with a City Council of seven at‑large members. The City is represented in many social media avenues! Check out our Facebook and Twitter pages to check out what we've been up to.

Primary Duties

• Prepare and process contract and related legal documents, project correspondence, and coordinates construction meetings for developer public facility extension agreements and formally bid and non‑formally bid construction contracts from application/solicitation through completion.
• Monitor contractor compliance with state and federal grant requirements, WSDOT regulations, City Code, project specifications, and state statutes related to public work projects.
• Process and track the status of contractor submittals, required material documentation for various federal and state grants and loans, material tickets, requests for information, and force account paperwork.
• Prepare and monitor consultant and service agreements, amendments, task assignments and associated documentation from solicitation through completion.
• Process complex purchase orders; prepares pay estimates and invoices for contracts and agreements for approval; assists project managers by monitoring project budgets.
• Provide key technical and administrative support to the City’s Capital Project Management and Development team, as well as consultants, service providers, developers, and contractors.

Curious about the type of projects you would be involved with?

Please click here to use this Interactive Projects Mapping Tool to find information about current capital projects in the design (red) and construction (blue) phases. You can also view approved development projects (brown).

While these duties may be the primary focus of this job, the full job description includes a more comprehensive list of responsibilities. Click Here to review the class specification.

Minimum Qualifications

• Graduation from high school, or equivalent
• Two years of full‑time related work experience
• Advanced skills and experience in computer programs (Outlook, Word and Excel) is required.
• Any combination of relevant education and experience which would demonstrate the individual’s knowledge, skills, and ability to successfully perform the essential elements and responsibilities listed above.

We would love if you have:

Previous experience in public works construction and/or contract administration in a municipal environment.

Additional Information

• Competitive salary
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacation per year
• 11 paid holidays per year
• 2 paid floating holidays of your choice per year
• VEBA (tax‑free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• And more!

For more information about what benefits the City provides, please visit:

https://auburn.attract.neogov.com/p/benefits

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Team Auburn values diverse perspectives, life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To learn more about the Inclusive Auburn initiative, please visit: https://www.auburnwa.gov/InclusiveAuburn

RECRUITMENT PROCESS

The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications. For that reason, hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening. Please make sure to submit a complete, detailed, and updated job application, and thoroughly answer the supplemental questions prior to the submission deadline! You must meet the minimum qualifications to move forward in the screening process. Please note that if you are selected to move forward after an interview, a background check, driving abstract review, and reference check will be completed before an official job offer will be made.

COMMUNICATION FROM THE CITY OF AUBURN

We primarily communicate via e‑mail during the recruitment process. E‑mails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e‑mail folders.

CONTACT INFORMATION

If you have any questions, please contact Chardae Gillespie, HR Coordinator, at [e-mail] .